CITY OF VENICE, FLORIDA REQUEST FOR PROPOSALS NOTICE IS HEREBY GIVEN that the City of Venice invites and will receive sealed proposals from qualified facility managers to perform the following work which is described in detail in the Request for Proposals (RFP) specifications. RFP NUMBER: 3178-25 RFP TITLE: MANAGEMENT SERVICES FOR THE VENICE COMMUNITY CENTER PROJECT DESCRIPTION: The City of Venice, Florida (City) is seeking a public assembly facility management company to provide management services for the Venice Community Center (Community Center, or Facility). The purpose of the Request for Proposal (RFP) is to identify interested management companies and assess their qualifications in managing comparable facilities. The city is entertaining and reviewing its options as it relates to an Operating Agreement (Agreement) for this facility with a qualified management company (Manager or Contractor) to manage the Community Center. Management companies will be asked to present to the city a management plan, which includes a description of the management company’s approach to the Scope of Services described in the RFP. The management company shall demonstrate ability to perform the required services through submission of a management plan. RFP SUBMITTAL DEADLINE DATE & TIME: February 9th, 2026, at 2:00 P.M. PRE-PROPOSAL CONFERENCE: YES DATE & TIME: January 5th, 2026, 1:00 P.M. LOCATION: Venice Community Center, 326 Nokomis Ave. S., Venice, FL 34285 The City is using a Request for Proposals for this project and will award the contract to the Proposer the City finds, in its sole discretion, best meets the needs of the City and can meet federal requirements. PRE-PROPOSAL CONFERENCE: A mandatory pre-proposal conference will be held on January 5th, 2026, at 1:00 P.M. at Venice Community Center, 326 Nokomis Ave. S., Venice, FL 34285. Representatives from the City will be present to discuss the overall project and the RFP. Firms are required to attend. Specifications and RFP documents are available by calling DemandStar at (800) 711-1712 or by their Internet address at www.demandstar.com. Proposers may also pick up RFP documents at the City of Venice, Procurement- Finance Department, Room 204, 401 West Venice Ave., Venice Florida 34285, (941) 882-7422, at no charge. The evaluation committee shall be selected by the City to ensure that all proposals are fairly considered. The evaluation committee will perform a review of proposals received from Proposers to determine completeness and responsiveness to the principal components of the technical, financial, federal, and legal requirements of the RFP. The evaluation committee will make a recommendation to the City Council following the evaluation committee’s review of all proposals and consideration of any additional evidence or data desired by the evaluation committee. Qualified firms are invited to deliver five (5) copies of their proposals, one (1) original, four (4) copies, and one (1) electronic copy in a sealed envelope marked “SEALED REQUEST FOR PROPOSALS, RFP # 3178-25, MANAGEMENT SERVICES FOR THE VENICE COMMUNITY CENTER”, and delivered to the City of Venice, Procurement- Finance Department, Room 204, City Hall, 401 West Venice Avenue, Venice, Florida 34285. The City assumes no responsibility for proposals received after 2:00 P.M., on February 9th, 2026, or at any office or location other than that specified herein, whether due to mail delay, courier mistake, mishandling or any other reason. Late proposals will be held unopened and will not be considered for award. All questions, comments, or concerns about this RFP must be submitted in writing to Mr. Peter Boers, Procurement- Finance Department, for the City of Venice, Room 204, 401 West Venice Avenue, Venice, FL 34285 or via e-mail to pboers@venicefl.gov. Mr. Boers is the only designated representative of the City authorized to respond to comments, questions, and concerns. The City will not respond to comments, questions or concerns addressed to any person other than Mr. Boers. If the City determines that a particular comment, question or concern necessitates a global response to all Proposers, the City will issue a clarifying memorandum or addendum. The final day that the City will accept questions will be January 30, 2026, by 1:00 P.M. The City reserves the right to accept or reject any and/or all proposals, to waive irregularities and technicalities, and to request re-submission. Any sole response received by the submission date may or may not be rejected by the City, depending on available competition and the timely needs of the City. The City reserves the right to select a firm with or without interviews and may decide not to select any of the firms submitting proposals. The City reserves the right to award the contract to a responsible proposer submitting a responsive proposal, with a resulting negotiated agreement which is most advantageous and in the best interests of the City. The City shall be the sole judge of the proposal, and the resulting negotiated agreement that is in its best interest and its decision shall be final. Also, the City reserves the right to make such investigations, as it deems necessary to determine the ability of any proposer to perform the work or service requested. Proposers, their agents and associates shall not contact or solicit any City Council member, City employee, or official regarding this RFP during any phase of this RFP. Failure to comply with this provision may result in disqualification of the Proposer, at the option of the City. Only that individual listed, as the contact person in this Notice shall be contacted. CITY OF VENICE, FLORIDA Peter Boers, Finance -Procurement Division