NOTICE TO BIDDERS Notice is hereby given that the City of South Bend, Indiana, Board of Public Works will receive sealed electronic bids at bpwbids@southbendin.gov until 9:00 a.m., Local Time, on November 12 , 2025 for the following: Dylan Drive Lighting Improvements Project No. 119-047 The Title of the Bid and Project Number (where applicable) as described above must be included in the subject line of the email to which you have attached your bid. The name of the company/vendor, address, contact email address and phone number must be included in the body of the email. Detailed instructions and information, including the link to the Reserved Mailbox for electronic bid submittals, is available at southbendin.gov/bids. Work includes the furnishing of all equipment, material, insurance, and labor for installation of new electrical conduit, rewiring of existing poles and fixtures, removal and replacement of 16 heads with new LED light fixtures onto existing and new poles, installation of 38 new LED upgrade kits, new poles and foundations, two new Tesco electrical service control boxes along Dylan Dr, between Brick Road and Adams Road, within the City of South Bend, IN, all more particularly described in plans and specifications prepared by Jones Petrie Rafinski, phone 574-232-4388. This project also includes an Alternate for installation of 3 additional new poles, fixtures and wiring along Chet Waggoner. The Contract Documents are on file and available for public inspection or purchase commencing on the first advertise date during regular working hours at American Reprographics Company ("ARC", located at 1303 Northside Blvd., South Bend, Indiana, 46615), www.e-arc.com/location/south.bend/ (574) 287-2944, toll free at (800) 783-7231. There will be a non-refundable charge for reproduction as set by ARC for every set of documents for all bidders. Additionally, the Contract Documents will be available that same day for inspection at MACIAF, 212 W. Colfax Ave. South Bend, IN 46601. Electronic bids must be on the City of South Bend Contractor's Bid for Public Work Form, accompanied by an electronic copy of a Bid Bond or Certified Check in the amount of not less than five percent (5%) of the base bid plus any alternates. The awarded bidder will be required to send the original check or bid bond via USPS. Each bidder or contractor (hereinafter the contractor) must comply with "City of South Bend EEO Contracting Provision Diversity Utilization" included in the specifications as to each construction trade it intends to use on this construction contract and all other construction work (both federal and non-federal) in the St. Joseph County area during the performance of this contract or subcontract. The contractor commits itself to the goals for minority manpower and all other requirements, terms and conditions of these bid conditions by submitting a properly sealed bid. Woman and Minority-Owned Business Enterprises (W/MBE) are encouraged to respond to this notification. It is the sole responsibility of the potential bidder to comply with all submission requirements applicable to the bidder in Section 6-63 of the Responsible Bidder Ordinance no later than the date of the public bid opening. Please note: The City reserves the right to request supplemental information provided by the bidder, and may also conduct random inquiries of the bidder's current and previous customers regardless of pre-qualified status. A Pre-Bid Conference will be held on Weds Oct 29, 2025 at 2pm Local Time at https://teams.microsoft.com/I/meetup- join/19%3ameetin NDFINjA1NmltNTQ2My00 MmMyLWI0ZjYtNmZkODlwMzQ5MGZk%40thread.v2/0?c ontext=%7b%22Tid%22%3a%224b53a36b-af31-4e5a-a7c2- 7e893ee1fe83%22%2c%220id%22%3a%22d9cc14a7-d13e-40f9-89c4-f7f0ecaa71d5%22%7d. Any questions about bidding conditions must be addressed to the Owner in writing no later than 5pm, Tues Nov 4, 2025. The Board reserves the right to reject any or all bids or to accept a full or partial award of the bid or bids which, in its judgment, will be to the best interests of the City of South Bend. If the Board elects to award the base bid plus any alternate(s), the Board will look at the totality of the cost when determining the lowest, responsive and responsible bid. BOARD OF PUBLIC WORKS Hillary Horvath, Clerk Publish two (2) times: Friday October 17, 2025 Friday October 24, 2025 HSPAXLP October 17, 24 2025 LSBN0389315