Request for Proposal (RFP): Keyless Entry System for Two Buildings Issue Date: 10/22/2025 RFP Number: 2025-02149-0800-00-HV Response Due Date: 11/21/2025 5:00 PM EST 1. Introduction JBWS is requesting proposals from qualified vendors to provide and install a keyless entry system for both exterior and interior doors at two of our secure buildings located in Morris County NJ. The project aims to improve security, streamline access control, and enable centralized management of door access across both locations. 2. Project Overview The selected vendor will be responsible for: Supplying all hardware and software required for the keyless entry system.Installing systems on designated exterior and interior doors in both buildings.Integrating with existing security or IT infrastructure where applicable.Providing training, documentation, and ongoing support. 3. Scope of Work 3.1 General Requirements System must support keycards, fobs, and/or mobile credentials.Centralized administration dashboard (cloud-based or on-premise).Ability to manage user access levels and schedules.Audit trails and access logs with time stamps.Fail-safe mechanisms for power outages (e.g., battery backup).ADA compliance for all components. 3.2 Site-Specific Requirements Building A: Arbor House Exterior Doors: 3Interior Doors: 46Notes: None Building B: Simon House Exterior Doors: 2Interior Doors: 56Notes: None 4. Proposal Requirements Please include the following in your proposal: Company overview and relevant experience.Proposed solution, including hardware/software specifications.Installation timeline.Project team and key personnel.Warranty and maintenance options.Pricing breakdown (itemized).References from similar projects (preferably multi-building installs).Any additional recommendations or options. 5. Evaluation Criteria Proposals will be evaluated based on: Technical capability and compliance with scope.Experience with similar installations.Cost-effectiveness.Implementation timeline.Vendor support and warranty terms.References and reputation. 6. Submission Instructions Submission Deadline: 11/21/2025 5:00 PMSubmit To: rsperber@jbws.orgFormat: PDF preferred. Include "RFP – Keyless Entry System" in the subject line. 8. Terms and Conditions JBWS reserves the right to reject any or all proposals.All submitted materials become the property of JBWS.Vendors are responsible for their own costs in preparing proposals.Final award is subject to internal approvals and funding availability.Certificate of insurance naming JBWS as additional insured for the duration of the project will be required.Secured Site- confidentiality agreement is required for each employee on site. For questions regarding this RFP, contact: Ryan Sperber Facilities Manager rsperber@jbws.org (973) 267-7520 x117 October 22, 23, 24, 26, 27, 28, 29 2025 LNYS0391697 $299.46