INVITATION FOR BIDS The Maine-Endwell Central School District invites sealed bids, in duplicate, for: Mechanical Construction For: 2025-2026 Capital Outlay Project – Middle School – Server Room Cooling SUBMISSION OF BIDS Bids will be received by the Owner until 2:00 PM, Local Time, Thursday, December 11, 2025 by Superintendent Mr. Jason VanFossen at the Maine Endwell CSD District Office (located within the High School), 712 Farm to Market Road, Endwell, NY 13760. Contractors should refer to the 2008 Wicks Reform and New York State Labor Law Section 220-i for additional bid submission procedures and requirements not otherwise outlined in the contract documents. OPENING OF BIDS Bids will be opened and read aloud at 2:05 PM on Thursday, December 11, 2025, at the Maine-Endwell CSD District Office – Staff Development Room (within the District Office), 712 Farm to Market Road, Endwell, NY 13760. EXAMINATION OF CONTRACT DOCUMENTS Contract Documents may be examined at the following locations: King + King Architects, LLP 358 West Jefferson Street Syracuse, NY 13202 315.671.2400 315.671.5500 (f) Plan & Print Systems, Inc. 6160 Eastern Avenue Syracuse, NY 13211 315.437.5111 315.463.1510 (f) Builders Exchange of the Southern Tier 15 Belden Street Binghamton, NY 13903 607.771.7000 607.771.7001 (f) Eastern Contractors Association 6 Airline Drive Albany, NY 12205 518.869.0961 518.869.2378 (f) Builders Exchange of Rochester 180 Linden Oaks Suite 100 Rochester, NY 14625 585.586.5460 585.586.1580 (f) Syracuse Builders Exchange 6563 Ridings Road Syracuse, NY 13206 315.437.9936 315.437.5044 (f) Tri-County Builders Exchange Plan Room, c/o Pickett Building Management 6459 State Highway 23 Oneonta, NY 13820 607.432.6641 607.433.6284 (f) Mohawk Valley Builders Exchange 10 Main Street, Suite 202 Whitesboro, NY 13492 315.736.2441 315.736.2445 (f) info@mvbe.com / www.mvbe.com Northern NY Builders Exchange 22074 Fabco Road Watertown, NY 13601 315.788.1330 315.788.9357 (f) Dodge Data & Analytics www.construction.com OBTAINING ELECTRONIC CONTRACT DOCUMENTS Contract Documents may be downloaded from the Plan and Print Systems, Inc. website for a non-refundable cost of $49.00. Electronic Contract Documents on a flash drive may also be obtained from Plan & Print (Telephone: 315.437.5111, Fax: 315.463.1510) upon payment of a non-refundable $49.00 plus shipping and handling per flash drive. Contact Plan & Print for shipping and handling costs. Checks shall be made payable to Plan & Print Systems, Inc. OBTAINING PAPER CONTRACT DOCUMENTS Contract Documents may be obtained at Plan & Print Systems, Inc., 6160 Eastern Ave, Syracuse, NY 13211 (Telephone: 315.437.5111, Fax: 315.463.1510) upon receipt of a $50.00 deposit per set. Checks for deposit for Contract Documents shall be made payable to Maine-Endwell Central School District. Cash will not be accepted as a deposit. Prospective Bidders will be issued a maximum of two (2) sets each. Subcontractors, Material Suppliers, etc., will be issued a maximum of one (l) set each. Contract documents will be delivered via UPS Ground service upon request and receipt of an additional non-refundable delivery and handling charge, payable by separate check to Plan & Print Systems, Inc. Contact Plan & Print for shipping and handling costs. Any sets required in excess of the above-mentioned maximums are to be obtained directly by interested parties at the full cost of printing, at their cost, directly from Plan and Print Systems. Only complete sets will be issued. At the time the order is placed, plan holder shall advise Plan and Print Systems of status as to prime bidder, subcontractor, or material supplier and to trade affiliation. Postal address, telephone number, fax number, and email will also be required. ADDENDA Addenda for this project will be emailed to each plan holder of record, except as noted. Addenda containing full sized drawings will be issued in hard copy format only and sent via UPS. It is the responsibility of each prospective bidder to submit an accurate email address when requesting Bidding/Contract Documents and to download each addendum. Addenda will be sent to the e-mail address on record. RETURN OF CONTRACT DOCUMENTS Upon returning sets promptly and in re usable condition to Plan & Print Systems, Inc. within 30 days after the date of the Bid opening, deposits will be refunded as follows: l. Any Bidder will be refunded his or her deposit in full. 2. All other persons receiving any or all the Contract Documents, including Subcontractors and Material Suppliers, will be refunded their deposit in full. All Contract Documents received (except for Documents held by Successful Bidders) must be returned to Plan & Print Systems, Inc., at the above address. For Contract Documents which are not returned to the printer within this 30-day period, deposits will NOT be refunded. RIGHT TO WAIVE OR REJECT The Owner reserves the right to waive any informality in or to reject any or all Bids. BID SECURITY Each Bidder must deposit with its Bid, security in an amount and form subject to the conditions provided in the Contract Documents. WITHDRAWAL OF BIDS Withdrawal of Bids will be subject to the conditions provided in the Instructions to Bidders. COMPLETION TIME The work of this project shall be completed by the dates set forth in Section 011100 entitled "Summary of Work." PRE BID MEETING A Pre Bid Meeting will NOT be held but bidders are encouraged to inspect the site prior to bidding. INSPECTION OF SITE Bidders will be able to visit the Site at the convenience of the Maine-Endwell Central School District with a minimum of forty-eight hours prior notification to Brian Grinter, Project Manager at LeChase on site in M-E CSD. REQUESTS FOR INFORMATION Requests for interpretation, information or clarification (RFI) of the Contract Documents must be made in writing to King + King Architects and LeChase Construction. Responses to RFIs will not be made over the telephone. Responses to RFIs will be advisory only and will not modify the Contract Documents. The Contract Documents stand as published except as modified by written Addenda before bid and Modifications after execution of the Agreement. RFIs may be emailed to both: Mr. Michael James mjames@kingarch.com King + King Architects LLP 358 W. Jefferson Street Syracuse, New York 13202 Mr. Brian Grinter brian.grinter@lechase.com LeChase Construction c/o Maine-Endwell CSD 750 Farm to Market Road Endwell, New York 13760 Deadline for RFI's is Wednesday, December 3, 2025. November 20 2025 LNYS0409989