City of Appleton Appleton, WI 54911-4799 www.appletonwi.gov Meeting Minutes - Final Common Council Wednesday, December 17, 2025 7:00 PM Council Chambers A. CALL TO ORDER The meeting was called to order by Mayor Woodford at 7:01 p.m. B. INVOCATION The Invocation was offered by Alderperson Hartzheim. C. PLEDGE OF ALLEGIANCE TO THE FLAG D. ROLL CALL OF ALDERPERSONS Alderperson Heffernan appeared virtually. Present: 14 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt, Alderperson Denis Dougherty and Mayor Jake Woodford Excused: 2 -Alderperson Martyn Smith and Alderperson Vaya Jones E. ROLL CALL OF OFFICERS AND DEPARTMENT HEADS All Departments were represented. F. APPROVAL OF PREVIOUS COUNCIL MEETING MINUTES 25-1496 Common Council Meeting Minutes of December 3, 2025 Attachments: CC Minutes 12-3-25.pdf Alderperson Hartzheim moved, seconded by Alderperson Schultz, that the Minutes be approved. Roll Call. Motion carried by the following vote: Aye: 13 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 2 -Alderperson Martyn Smith and Alderperson Vaya Jones Abstained: 1 -Mayor Jake Woodford G. BUSINESS PRESENTED BY THE MAYOR 25-1527 Downtown Appleton Christmas Parade Awards The Christmas Parade awards were presented by Parade Committee Chairman Corey Otis. 25-1526 Appointment of Election Inspectors for the 2026-2027 Election Cycle Attachments: Election Inspector Nomination List 2026-2027.pdf Alderperson Fenton moved, seconded by Alderperson Stancil-Martin, that the Election Inspector Appointments be approved. Roll Call. Motion carried by the following vote: Aye: 12 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 2 -Alderperson Martyn Smith and Alderperson Vaya Jones Abstained: 2 -Alderperson Sheri Hartzheim and Mayor Jake Woodford 25-1525 Community Development Block Grant Advisory Board Reappointment Attachments: CDBG Advisory Board Reappointment Memo 12-17-25.pdf Alderperson Fenton moved, seconded by Alderperson Hayden, that the Reappointment be approved. Roll Call. Motion carried by the following vote: Aye: 13 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 2 -Alderperson Martyn Smith and Alderperson Vaya Jones Abstained: 1 -Mayor Jake Woodford H. PUBLIC PARTICIPATION There was no one signed up to speak during Public Participation. I. PUBLIC HEARINGS J. SPECIAL RESOLUTIONS K. ESTABLISH ORDER OF THE DAY 25-1091 Mechanical Amusement Device License for Mad Elephant, Chisa Jitmaiwong, Agent, located at 1222 S. Oneida St. - appeal of application denial Attachments: Mad Elephant.Tase of Thai Appleton LLC.Mech_Amus.7.25.25.REDACTED.pdf Mad Elephant Amusement device denial PD.pdf Mad Elephant Clerk Letter 8.4.25.pdf Mad Elephant Contest to Appleton Clerk.pdf Mad Elephant Records Request to Appleton PD.pdf Mad Elephant Records Request to Appleton Inspections.pdf Games Archives - Big Daddy Games - bigdaddygames.net.png Gemini-D Kiosk - Big Daddy Games - bigdaddygames.net.png Global Progressive System - Big Daddy Games - bigdaddygames.net (1).png Global Progressive System - Big Daddy Games -bigdaddygames.net.png Max Connect POS - Big Daddy Games - bigdaddygames.net.png Skill Plus 1 2 - Big Daddy Games - bigdaddygames.net.png Systems Archives - Big Daddy Games - bigdaddygames.net.png Universal Kiosk 1 - Big Daddy Games - bigdaddygames.net.png Universal Kiosk 2 - Big Daddy Games - bigdaddygames.net.png Appeal of Departments' Rec of License Denial Slides 9.24.25.pdf Mad Elephant gambling machine denial supplement.pdf BDG Gemini-CDU-USERS-MANUAL-REV0.pdf Big Daddy Games GK1500-Universal-KIOSK-1-USERS-MANUAL-REV0.pdf Big Daddy Games GK2000-Universal-KIOSK-2-USERS-MANUAL-REV0.pdf Amusement Device Application and Big Daddy Games Devices 12.9.25.pdf Alderperson Croatt moved, seconded by Alderperson Hartzheim, that the Item be referred back to the Safety and Licensing Committee. Voice Vote. Motion Carried. 25-1456 Mechanical Amusement Device License for Houdini's Escape Gastropub, Katelyn James, Agent, located at 1216 S. Oneida St - appeal of application denial Attachments: Houdini's Escape.Santino LLC.Mech_Amus.9.16.25.REDACTED.pdf Houdini's Escape amusement device APD denial letter 9.19.25.pdf Houdini's Escape amusement device Clerk denial letter 9.19.25.pdf Houdini's appeal of denial 10.2.25.pdf Houdini's Escape gambling machine denial supplement 10.9.25.pdf BDG Gemini-CDU-USERS-MANUAL-REV0.pdf Big Daddy Games GK1500-Universal-KIOSK-1-USERS-MANUAL-REV0.pdf Big Daddy Games GK2000-Universal-KIOSK-2-USERS-MANUAL-REV0.pdf Technik pull tab 8 column MANUAL-DOCUMENT-10-15-2022.pdf Technik pull tab Operations-Manual-2-13-2025.pdf Amusement Device Application and Big Daddy Games Devices 12.9.25.pdf This Item was referred back to the Safety and Licensing Committee by Alderperson Croatt. 25-1498 Approve Appleton Comprehensive Outdoor Recreation Plan 2026-2030 Attachments: Appleton CORP 2026-2030 Final .pdf Appleton CORP 2026-2030 Appendix.pdf Alderperson Hartzheim moved, seconded by Alderperson Meltzer, that the Comprehensive Outdoor Recreation Plan be approved. Roll Call. Motion carried by the following vote: Aye: 13 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 2 -Alderperson Martyn Smith and Alderperson Vaya Jones Abstained: 1 -Mayor Jake Woodford L. COMMITTEE REPORTS Balance of the action items on the agenda. Alderperson Hartzheim moved, Alderperson Lambrecht seconded, to approve the balance of the agenda. The motion carried by the following vote: Aye: 13 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 2 -Alderperson Martyn Smith and Alderperson Vaya Jones Abstained: 1 -Mayor Jake Woodford 1. MINUTES OF THE MUNICIPAL SERVICES COMMITTEE 25-1480 Approve 2026 DPW Fee Schedule Attachments: 2026 DPW Fee Schedules - redlined.pdf This Report Action Item was approved. 25-1481 Approve Long-Term Temporary Occupancy Permit 25-206-T for Apple Ridge construction dumpster on Baldeagle Drive and Harrier Lane through January 9, 2026 Attachments: Long Term Temporary Occupancy 25-206T.pdf This Report Action Item was approved. 25-1482 Approve State Municipal Financial Agreement 1130-65-71 (I-41 Mainline Meade to Ballard) Attachments: SMFA_1130-65-71 Mainline Meade to Ballard.pdf This Report Action Item was approved. 25-1483 Approve State Municipal Financial Agreement 1130-65-72 (I-41 Mainline Ballard to French) Attachments: SMFA_1130-65-72 Mainline Ballard to French.pdf This Report Action Item was approved. 25-1485 Approve State Municipal Financial Agreement 1130-65-74 STH 441 Mainline CTH OO to I-41) Attachments: SMFA_1130-65-74 STH 441 Mainline CTH OO to 41.pdf This Report Action Item was approved. 25-1486 Approve State Municipal Financial Agreement 1130-65-78 (I-41 I-41/STH 441 Interchange) Attachments: SMFA_1130-65-78 IH 41 and STH 441 Interchange.pdf This Report Action Item was approved. 25-1487 Award 2026 Contract for Operation, Maintenance, and Monitoring at the Closed City of Appleton Landfill to SCS Engineers, in an amount not to exceed $79,950, and authorization for annual contract extensions through 2035. Attachments: Mackville OMM 2026 Award to SCS.pdf This Report Action Item was approved. 25-1488 Approve Revisions to Residential Refuse Cart Exchange/Addition Policy Attachments: Residential Refuse Cart Exchange Addition Policy - redlined.pdf This Report Action Item was approved. 2. MINUTES OF THE SAFETY AND LICENSING COMMITTEE 25-1426 Operator License for Tosheba Jackson Attachments: Tosheba Jackson Application.pdf Tosheba Jackson Clerk Letter.pdf Tosheba Jackson PD Letter.pdf Tosheba Jackson Criminal Complaint.pdf Tosheba Jackson Memo.pdf This Report Action Item was approved. 25-1434 2026 Secondhand Jewelry, Secondhand Article, and Pawnbroker License renewal applications, contingent upon approval from all departments. Attachments: 2026 RENEWALS.pdf This Report Action Item was approved. 25-1435 Class "B" Beer License application for PNK LLC d/b/a Juicy Shrimp Shack, Paul Vang, Agent, located at 201 W. Northland Ave Ste I, contingent upon approval from the Inspections department. Attachments: Juicy Shrimp Shack.PNK LLC.Alcohol.Class B Beer.10.27.25.REDACTED.pdf This Report Action Item was approved. 25-1436 Cigarette, Tobacco, and Electronic Vaping Device License application for NAC LLC d/b/a OB's Brau Haus, Christopher Nelis, Agent, located at 523 W. College Ave. Attachments: OB's Brau Haus.CTV.11.18.25.pdf This Report Action Item was approved 25-1444 Proposed Revisions to Special Events Policy Attachments: 2026 Special Event Policy Redlined.pdf 2026 Special Event Policy Clean.pdf 2026 Special Event Fee Schedule - Appendix 1.pdf Special Events Policy Revision Memo 12-2-2025.pdf This Report Action Item was approved. 3. MINUTES OF THE CITY PLAN COMMISSION 25-1453 Request to approve the Comet Ridge Final Plat as shown on the attached maps and subject to the conditions in the attached staff memo Attachments: StaffMemo_CometRidge_FinalPlat_For12-10-25.pdf This Report Action Item was approved. 25-1454 Request to approve the release of drainage easement for Lot 15 of Lumbini Estates (Tax Id #31-9-4161-41) as shown on the attached maps and subject to the owner/agent completing and recording an appropriate correction instrument with the Calumet County Register of Deeds Attachments: StaffMemo_LumbiniEstates_ReleaseofDrainageEasement_For12-10-2 5.pdf This Report Action Item was approved. 4. MINUTES OF THE PARKS AND RECREATION COMMITTEE 5. MINUTES OF THE FINANCE COMMITTEE 25-1437 Request to approve the following 2025 Budget amendment: General Fund - Police Miscellaneous Revenue + $32,975 Miscellaneous Equipment + $32,975 To record asset forfeiture funds to be used to purchase new SWAT equipment. (2/3 vote of Council required) Attachments: Request for spending authority memo (1).pdf This Report Action Item was approved. 25-1438 Request to approve the following 2025 Budget amendment: General Fund - Police Donations & MaterialsTraining/ConferencesOther Misc. SuppliesOther Contracts/Obligation + $36,720 + $11,720 + $ 7,000 + $18,000 To record K9 donations used for purchase and training, and donations used for bike helmets for the annual Bike Safety Program. (2/3 vote of Council required) Attachments: Request for spending authority memo (2).pdf This Report Action Item was approved. 25-1439 Request to approve the following 2025 Budget amendment: General Fund - Hazardous Materials Miscellaneous: State Aids + $17,542 Miscellaneous: Equipment + $17,542 To record receipt of grant and funding for equipment. (2/3 vote of Council required) Attachments: 12-09-25_HRER_WHMRS_Budget_Adjustment.pdf This Report Action Item was approved. 25-1458 Request to approve proposed ordinance changes to Charter Ordinance Section 3-131, regarding Board of Review meeting timing Attachments: Memo to Finance Committee BOR Dates.pdf This Report Action Item was approved. 25-1460 Request to award project U-26 Water Main Reconstruction s/o I-41 to Kruczek Construction in the amount of $357,000 with a contingency of $35,000 for a total amount not to exceed $392,000. Attachments: U-26 Award-Funding-Bid Tab.pdf This Report Action Item was approved. 25-1461 Request to approve the acceptance of the Department of Natural Resources Lead Service Line Replacement Community Outreach Grant for private-side lead services replacements outreach in the amount of $65,000 and approve the following 2026 Budget Amendment (2/3 vote of council required) Water Utility Fund Lead Service Replacement - Outreach Other Reimbursement Revenue + $65,000 + $65,000 Attachments: 20251209_LSLR Community Outreach Grant Acceptance MEMO.pdf 20251208_Water Utility Fund Budget Amendment MEMO.pdf This Report Action Item was approved. 25-1463 Request to approve BB-25 Parking Structure Roof Replacement Contract with Weinert Roofing Change Order #1 as a Contract Amendment in the amount of $59,330 for a new not-to-exceed contract total of $236,190 and a new contract contingency of $2,500. Attachments: BB-25 Contract Change Order 1 Form.pdf This Report Action Item was approved. 25-1464 Request to award Unit G-26 Pond Dredging to Advance Construction Inc in the amount of $119,802.75 with a contingency of $11,980.27 for a contract total not to exceed $131,783.02. Attachments: G-26 Award-Funding-Bid Tab.pdf This Report Action Item was approved. 25-1465 Request to award the AWWTP MCC Replacement Project Phase 1 contract to Van Ert Electric Co., Inc. in the amount of $1,605,450 with a contingency of 10% for a project total not to exceed $1,765,995. Attachments: 2025 AWWTP MCC Repalcement Project Phase 1.pdf This Report Action Item was approved. 25-1484 Request to approve write off of $62,590.10 of accounts receivable invoices and $16,005.50 of personal property taxes (outstanding over one year). Attachments: AR Write Off List 2025.pdf PP Write Off List 2025.pdf This Report Action Item was approved. 25-1521 Request to approve Change Order #2 to Fabick Power Systems as part of the Appleton Water Treatment Facility Emergency Generator Control Equipment Project totaling $93,148.50 along with the following budget amendment (2/3 vote of council required): Water Chemical System Upgrade CIP - $93,148.50 Water Generator Control Panel CIP + $93,148.50 Attachments: 251211_AWTF_Fabick_Generator_Controls_CO2 Memo.pdf This Report Action Item was approved. 6. MINUTES OF THE COMMUNITY DEVELOPMENT COMMITTEE 7. MINUTES OF THE UTILITIES COMMITTEE 25-1500 Award 2026A Stormwater Management Plan review contract to Brown and Caldwell in an amount not to exceed $40,000. Attachments: 2026A BC Plan Review Award Util Memo.pdf This Report Action Item was approved. 25-1501 Award 2026B Stormwater Management Plan review contract to raSmith in an amount not to exceed $40,000. Attachments: 2026B raSmith Plan Review Award Util Memo.pdf This Report Action Item was approved. 25-1502 Request to approve the acceptance of the Department of Natural Resources Lead Service Line Replacement Community Outreach Grant for private-side lead services replacements outreach in the amount of $65,000. Attachments: 20251209_LSLR Community Outreach Grant Acceptance MEMO.pdf This Report Action Item was approved. 25-1524 Renewable Natural Gas (RNG) Purchase and Site Lease Agreement between Terreva Outagamie RNG and the Appleton Department of Utilities Attachments: 251212_UC Memo_RNG Purchase Agreement.pdf This Report Action Item was approved. 8. MINUTES OF THE HUMAN RESOURCES & INFORMATION TECHNOLOGY COMMITTEE 25-1494 Request of Approval of APD re-organization. Attachments: Memo new officer (1).pdf Police revised TO 11-18-25.pdf This Report Action Item was approved. 9. MINUTES OF THE FOX CITIES TRANSIT COMMISSION 25-1469 Approve the Intermunicipal Agreement with Outagamie County for Specialized Transportation Services for 2026 Contingent on Outagamie County Approval Attachments: 2026 Outagamie County Contract.pdf This Report Action Item was approved. 25-1470 Approve the Intermunicipal Agreement with Winnebago County for Specialized Transportation Services for 2026 Contingent on Winnebago County Approval Attachments: 2026 Winnebago County Contract.pdf This Report Action Item was approved. 25-1471 Approve the Intermunicipal Agreement with Calumet County for Specialized Transportation Services for 2026 Contingent on Calumet County Approval Attachments: 2026 Calumet County Contract.pdf This Report Action Item was approved. 25-1472 Approve the Intermunicipal Agreement with the City of Neenah for the Northern Winnebago Dial A Ride Service for 2026 Contingent on City of Neenah Approval Attachments: 2026 NW Dial-A-Ride Neenah.pdf This Report Action Item was approved. 25-1473 Approve the Intermunicipal Agreement with the Village of Fox Crossing for the Northern Winnebago Dial A Ride Service for 2026 Contingent on the Village of Fox Crossing Approval Attachments: 2026 NW Dial-A-Ride Fox Crossings.pdf This Report Action Item was approved. 25-1474 Approve 2025-2026 Federal Section 5310 Sub-recipient Contract Attachments: 2026 - 2027 5310 Grant Agreement LSS.pdf This Report Action Item was approved. 10. MINUTES OF THE BOARD OF HEALTH M. CONSOLIDATED ACTION ITEMS N. ITEMS HELD O. ORDINANCES P. LICENSE APPLICATIONS AND COMMUNICATIONS REFERRED TO COMMITTEES OF JURISDICTION Q. RESOLUTIONS SUBMITTED BY ALDERPERSONS REFERRED TO COMMITTEES OF JURISDICTION R. OTHER COUNCIL BUSINESS T. ADJOURN Alderperson Hartzheim moved, seconded by Alderperson Hayden, that the meeting be adjourned at 7:45 p.m. Roll Call. Motion carried by the following vote: Aye: 13 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 2 -Alderperson Martyn Smith and Alderperson Vaya Jones Absent: 1 -Mayor Jake Woodford Amy Molitor, City Clerk WNAXLP January 26 2026 LWIX0445247