CITY OF PALM COAST INVITATION TO BID ITB-UT-26-47   CITY OF PALM COAST WWTF NO.2 MEMBRANE REPLACEMENT   SCOPE OF SERVICES: City of Palm Coast WWTF No.2 Membrane Replacement The Contractor shall perform the removal and disposal of existing Ovivo membrane cassettes and the subsequent installation of Cityfurnish-ed Kubota membrane modules within the four (4) Phase 1 MBR tanks at WWTF No. 2. The Contractor shall provide all the associated piping supports, air and permeate piping, membrane cassette supports, fittings, and any other necessary appurtenances for a fully functional system as designed and specified. CONTRACT TIME: Total construction time to achieve Substantial Completion on both sites is one hundred and fifty days (150) consecutive calendar days from the date of the “Notice to Proceed,” with an additional thirty (30) consecutive calendar days to achieve Final Completion. DOCUMENT, AVAILABILITY, SUBMISSION, OTHER INFORMATION: Bid documents are available at no-cost through the City’s Procurement Portal at (https://palmcoastgov.bonfirehub.com/portal). Bid submittals shall be received electronically through the City’s Procurement Portal by the specified time and date. No other method of submission will be allowed or considered (i.e. mailed, emailed, or hand delivered). CONTACT: All prospective Bidders are hereby instructed not to contact any member of the City of Palm Coast City Council, City Manager, or City of Palm Coast staff members other than the noted contact person(s) regarding this bid/request at any time prior to the bid/request having been formally presented to, and voted on by, the City Council. Any such contact shall be cause for rejection of your bid/request submittal. QUESTIONS: Any questions concerning the intent, meaning and interpretations of the bid documents including the draft agreement, shall be requested in writing through the City’s Procurement Portal Web Page (https://palmcoastgov.bonfirehub.com/portal) at least seven (7) calendar days prior to the due date. ADDENDA: Should revisions to the bid documents become necessary; the City shall post addenda information on the City’s Procurement Portal Web Page (https://palmcoastgov.bonfirehub.com/portal). All Bidders should check the City’s Procurement Portal Web Page at least three (3) calendar days before the date fixed to verify information regarding Addenda. Bidder shall sign, date, and return all addenda with their bid submittal. Failure to do so shall result in rejection of the bid submittal as unresponsive. BID SECURITY/BID BOND: A Bid Bond shall accompany each Bid if the Bid amount is one-hundred thousand dollars ($100,000) or greater. The Bid Bond shall be for an amount not less than five percent (5%) of the Bid price and shall be made payable to the City as a guarantee that the Bidder will not withdraw his/her Bid for a period of one hundred twenty (120) days after the Bid closing time. PERFORMANCE, PAYMENT, & MATERIAL AND WORKMANSHIP BONDS: In the event the Contract is awarded to the Successful Bidder and will enter into a written Agreement with the City and furnish a Payment Bond and Performance Bond in an amount equal to the Contract Price. The Material and Workmanship Bond shall be in an amount equal to ten percent (10%) of the Contract Price as adjusted on the Final Application for Payment. The Bidder will forfeit their Bid Security if they fail to do so. All Bonds shall be secured from or countersigned by an agency or surety company recognized in good standing and authorized to do business in the State of Florida. AWARD OF CONTRACT: All submittals will be evaluated by City staff in accordance with the criteria set forth in the bid documents. The City reserves the right to reject all bids/submittals, and to solicit and re-advertise for new bids, or to abandon the project in its entirety at any time during the process including, but not limited to, after the Notice of Intent to Award. Pursuant to Florida Statutes § 287.05701, the City will not will not give preference to or request documentation of or consider a vendor’s social, political, or ideological interests when determining the vendor’s qualifications. MANDATORY PRE-BID MEETING: June 17th At 10:00 AM QUESTION DEADLINE: June 24 at 2:00 PM QUALIFICATIONS AND BID DEADLINE: July 9 at 2:00 PM PUBLIC OPENING: The public opening shall take place July 9th, 2026 at 2:00 PM, or shortly thereafter, at the City of Palm Coast City Hall, located at 160 Lake Avenue, Palm Coast, FL 32164. ADA INFORMATION: Persons with disabilities needing assistance to participate in any of the proceedings should contact the Human Resources Office ADA Coordinator at 386-986-2570 at least forty-eight (48) hours in advance of the public opening, pre-bid meeting, or any other proceeding related to this bid.   CITY OF PALM COAST BUDGET AND PROCUREMENT OFFICE 160 LAKE AVENUE, PALM COAST, FL 32164 www.palmcoastgov.com (386)986-3730   NT#12356813  June 3, 10, 2026 2T