Urbandale Water Board Minutes

Urbandale Water Board Minutes Chairman, John McCune, called the regular meeting of the Urbandale Water Board of Trustees to order at 3:32 p.m. at the Water Utility office on November 13, 2025. Board Members Present: John McCune, Mark Wandro via video conference, and Ron Pogge. Staff present were General Manager Neil Weiss, Distribution Manager Matthew Jacob, and Finance/Office Manager Kathy Barger. Absent: none. Pogge moved, seconded by Wandro to approve the agenda as posted. Ayes: McCune, Wandro, Pogge. Nays: none. Motion carried. There were no comments made during the Citizens' Forum. Pogge moved, seconded by Wandro to approve the October 14, 2025 Water Board Minutes as written. Ayes: McCune, Wandro, Pogge. Nays: none. Motion carried. Pogge moved, seconded by Wandro to approve payment of the following bills from the General Fund. Ayes: McCune, Wandro, Pogge. Nays: none. Motion carried. Central Iowa Water Works – water 519,711.97 Urbandale Sanitary – sewer 500,843.56 City of Urbandale – storm water 324,878.32 O & A Classic Coatings - painting 271,309.00 City of Urbandale – solid waste 233,300.62 Asure – payroll 173,992.40 Kingston Services – project 111,196.14 IA Dept of Revenue – Sales/WET tax 101,644.45 Cogsdale Corporation – software 91,789.04 Municipal Supply – meters 61,792.00 Urbandale Windsor Heights – sewer 34,535.08 IPERS – contributions 30,081.94 Wellmark – premium 25,474.06 Mission Square – contributions 25,237.01 Mail Services – statement processing 15,136.37 Dixon Engineering – project 12,140.00 Networks -IT Services 10,283.07 GreenState Credit Union – sinking fund 7,156.67 Shpigler – consulting 6,500.00 H&H Plumbing – eye wash station 3,425.00 Health Equity – HSA Contributions 3,400.00 Refunds/Overpayments 3,237.98 Core & Main – parts and supplies 3,215.65 Aqualytics – consulting 2,350.00 MidAmerican Energy – utilities 2,228.35 Snyder & Associates – water modeling 2,052.00 City of Urbandale – fuel 2,050.29 Martin Marietta – rock 1,799.71 CTI – repairs 1,755.00 Murphy Tractor – maintenance 1,615.44 HHS – child support 1,577.70 Card Services-training, phone, supplies 1,182.53 Des Moines Metal Fabrication – equipment 1,182.48 Stratus – janitor 1,139.20 Iowa One Call – locates 1,110.60 CMS Medicare Insurance – insurance 1,023.00 Pitney Bowes – postage 1,004.50 Bomgaars – tools, clothing 976.81 All Forms – printing 895.79 Sun Life – life insurance 860.61 Rockford Rigging – safety equipment 743.68 Delta Dental – insurance 677.38 GFOA – Conference 600.00 Menards – supplies 537.26 Asure – payroll processing 483.29 Logan – tools 456.46 Verizon – tower comm & hot spots 440.13 DSM Register – publications 429.76 Triplett – office supplies 424.75 Access Systems – copier lease 407.80 Austin Te Brink – conference 382.34 Team Services – testing 325.45 US Cellular – phone and data 324.05 Urbandale Sanitary – sewer exemptions 320.00 Bob Gerleman – conference 264.36 Metronet – fiber 254.90 Boot Barn – clothing 250.06 Cintas – mat services 247.70 Lounsbury – dirt 202.71 HQI – parts 188.55 S & C Automotive – equipment 175.00 Paymentus – credit card fees 164.25 Batteries & Bulbs – batteries 150.48 Nick Pingel – reimbursement 150.00 Amazon – office supplies 144.78 Arnold Motor – maintenance 143.22 Webspec – website maintenance 130.00 CenturyLink – DSL 121.99 CenturyLink – fiber 115.38 CPI – flex admin 60.00 Tristar – third party admin 59.50 Premier Pest – pest control 39.00 Wageworks – HSA admin 27.00 Shattuck – sod 25.00 UPS Store – shipping 13.39 The Board reviewed bank reconciliations, income and disbursements, year-to-date budget percentages, cash flows, water purchased, and water sold. The General Manager reviewed the Schedule of Delinquent Accounts with the Board. Following discussion, Pogge moved, seconded by Wandro to pass Resolution 2025-11 for Assessment Schedule 2025-11 for Water Account Charges that are delinquent and certified to be filed with the County Treasurer for Polk County, Iowa. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Following discussion, Pogge moved, seconded by Wandro to accept final completion of the 170th Street Tower Coating Improvements. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. The General Manager gave updates on the completion of the audit which will be received and filed in the next Board meeting, the Utility's health insurance renewal premium for the next year, current actions being taken by Central Iowa Water Works, the progress the Utility is making in its search for a new ERP system, and the proposed, shared GIS position. The next regular meeting was set for December 9, 2025 at 3:30 p.m. There being no further business, Pogge moved, seconded by Wandro to adjourn at 3:55 p.m. Ayes: McCune, Pogge. Absent: Wandro Nays: none. Motion carried. Attest: Neil Weiss John McCune, Chairman November 19 2025 LIOW0408536