CITY OF MENASHA COMMON COUNCIL MINUTES MARCH 30, 2026

CITY OF MENASHA COMMON COUNCIL MINUTES MARCH 30, 2026 A. CALL TO ORDER Meeting called to order by Mayor Hammond at 6:00pm. B. PLEDGE OF ALLEGIANCE C. MOMENT OF SILENCE - WALT ULBRICHT, WINNEBAGO COUNTY BOARD SUPERVISOR D. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, Ropella Also Present: FD Sassman, DDE Gordon, PRD Sackett, Lt. Sawyer, AP Heim, DPW Merten, PHD Hutter, CA Struve, Mayor Hammond, Clerk Snyder E. PUBLIC HEARING 1. Special Use Permit - Multi-Family Housing - 1212 Province Terrace (Parcel No. 7-00001-17) and 1228 Province Terrace (Parcel No. 7-00001-18) F. PUBLIC COMMENTS ON ANY MATTER OF CONCERN TO THE CITY G. REPORT OF DEPARTMENT OFFICERS/DEPARTMENT HEADS/STAFF/CONSULTANTS M/S/C: Grade/Marshall to receive. 1. Presentations: a. Menasha Aquatic Facility Concept Plan 2. Minutes to Receive: a. Administration Committee, 3/2/26 b. Board of Public Works, 3/2/26 c. Water and Light Commission, 2/25/26 d. Library Board of Trustees, 1/27/26 e. Plan Commission, 3/3/26 f. Parks & Recreation Board, 2/19/26 and 3/10/26 g. IT Steering Committee, 3/5/26 h. Special Water and Light Commission, 3/11/26 3. Communications: a. Menasha Health Department 2025 Annual Report b. Spring Election Voting Methods c. Girl Scout Week Proclamation d. Employee Recognition – Blizzard Elsa and Comp Time Update H. CONSENT AGENDA 1. Common Council Minutes, 3/2/26 M/S/C: Grade/Marshall to approve. 2. Administration Committee, 3/2/26, Recommends Approval of: a. Cities and Villages Mutual Insurance Company's (CVMIC) Special Event Coverage for CommunityFest Event, 7/3/2026-7/4/2026, not to exceed $1,682.00. M/S/CRC8-0: Eisenach/Hale to approve. b. 2026 Subscription Services Agreement with Paylocity for Human Resources Information System (HRIS), not to exceed $21,250, and execution of resultant Form A-222, IRS Form 8655, and Tax Service Waiver Form. M/S/CRC8-0: Eisenach/Hale to postpone indefinitely. 3. Board of Public Works, 3/2/26, Recommends Approval of: a. Proposed Adjustments to Equipment Replacement Fund Purchases M/S/CRC8-0: Ropella/Marshall to approve. 4. Plan Commission, 3/3/26, Recommends Approval of: a. Special Use Permit for Multi-Family Housing at 1212 Province Terrace (Parcel No. 7-00001-17) and 1228 Province Terrace (Parcel No. 7-00001-18) as presented with the following conditions: M/S/CRC8-0: Eisenach/Perkins to approve. A Certified Survey Map (CSM) shall be submitted and approved by the Common Council prior to the Revocation language outlined in Special Use Permit, Section 13-1-11(e) of the Menasha Code of Ordinances. A Site Plan shall be submitted and approved by the Plan Commission within one year of the Common Council action approval of the Special Use Permit. 5. Parks & Recreation Board, 3/10/26, Recommends Approval of: a. Menasha Aquatic Facility Final Draft Concept as presented with the addition of the "Adventure Bay" bump out included in the base cost estimate M/S/CRC8-0: Grade/Rand to approve. b. Professional Services Agreement by and between the City of Menasha and Bob Carter Companies, LLC, dba Carter, for a Capital Planning Study for the Jefferson Park Aquatic Facility – not to exceed $52,000 M/S/CRC8-0: Grade/Perkins to approve. c. Agreement for Reciprocity Between the City of Menasha and the Village of Fox Crossing Park & Recreation Departments 2026-2030 M/S/CRC7-1: Grade/Hale to approve. 6. Special Administration Committee, 3/30/26, Recommends Approval of: a. Intepreting Services for Public Meetings: LanguageLine Solutions Statement of Work, OMNIA Partners Cooperative Contract M/S/CRC8-0: Eisenach/Hale to approve. b. Phone System Upgrade & Migration - Statement of Work & Indemnification/Hold Harmless Agreement with Petsche Consulting LLC M/S/CRC8-0: Eisenach/Lewis to approve. I. ITEMS REMOVED FROM THE CONSENT AGENDA J. ACTION ITEMS 1. Accounts payable and payroll for the term of 02/27/26 - 03/12/26 in the amount of $4,315,069.74 M/S/CRC8-0: Eisenach/Hale to approve. 2. Menasha-Neenah Municipal Court Deficit Payment M/S/CRC7-1: Eisenach/Perkins to approve. K. HELD OVER BUSINESS L. ORDINANCES AND RESOLUTIONS 1. R-3-26-A Resolution Terminating City of Menasha Tax Increment District (TID) No. 8, Authorizing City Treasurer to Distribute Excess Increment to Overlying Taxing Districts (Introduced by Mayor Hammond) M/S/CRC8-0: Eisenach/Hale to approve. M. APPOINTMENTS N. CLAIMS AGAINST THE CITY O. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA P. ADJOURNMENT M/S/C: Perkins/Marshall to adjourn at 8:01pm. Complete minutes available on City website and in Clerk's Office. WNAXLP April 15 2026 LWIX0498201