CITY OF MENASHA COMMON COUNCIL MINUTES NOVEMBER 3, 2025

CITY OF MENASHA COMMON COUNCIL MINUTES NOVEMBER 3, 2025 A. CALL TO ORDER Meeting called to order by Mayor Hammond at 6:02pm. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Perkins, Lewis, Marshall, Grade, Ropella Also Present: FD Sassman, DPW Merten, CDD Dane, PHD Hutter, PRD Sackett, PC Thorn, FC Teesch, LD Kopetsky, CA Struve, Mayor Hammond, Clerk Snyder D. PUBLIC HEARING E. PUBLIC COMMENTS ON ANY MATTER OF CONCERN TO THE CITY F. REPORT OF DEPARTMENT OFFICERS/DEPARTMENT HEADS/STAFF/CONSULTANTS M/S/C: Grade/Marshall to receive. 1. Presentations: a. Community Development Report (3Q 2026) b. TID #15 Creation Summary 2. Minutes to Receive: a. Library Board of Trustees, 10/23/25 b. Administration Committee, 10/20/25 c. Board of Public Works, 10/20/25 d. Water and Light Commission, 10/22/25 e. Housing Authority, 10/14/25 f. Neenah-Menasha Joint Fire Commission, 10/28/25 g. Neenah-Menasha Joint Finance and Personnel Committee, 10/29/25 3. Communications: a. Menasha 2035: Your Place On The Water - Comprehensive Plan Public Participation Update G. CONSENT AGENDA 1. Common Council Minutes, 10/20/25 M/S/C: Grade/Perkins to approve. 2. Administration Committee, 10/20/25, Recommends Approval of: a. Storage Tank Pollution Liability Insurance (ACE American Insurance Company) 2026 Renewal M/S/CRC8-0: Eisenach/Hale to approve. b. 2026 Municipal Property Insurance Company (MPIC) Renewal Policy Quote M/S/CRC8-0: Eisenach/Hale to approve. c. 2026 Health Insurance Plans and Renewal; Vision & Dental Continuation M/S/CRC8-0: Eisenach/Hale to approve. d. Joint Powers Agreement – Winnebago County 911 Emergency System M/S/CRC8-0: Eisenach/Hale to approve. 3. Board of Public Works, 10/20/25, Recommends Approval of: a. Change Order — Donald Hietpas & Sons, Inc.; Contract Unit No. M0002-9-20-00334; 2025 Sewer & Water Main Reconstruction; DEDUCT $21,667.20 (Change Order No. 1 & FINAL) M/S/CRC8-0: Ropella/Marshall to approve. b. Payment — Donald Hietpas & Sons, Inc.; Contract Unit No. M0002-9-20-00334; 2025 Sewer & Water Main Reconstruction; $20,772.63 (Payment No. 3 & FINAL) M/S/CRC8-0: Ropella/Marshall to approve. c. Payment — Northeast Asphalt, Inc.; Contract Unit No. 2025-03; Jefferson Park Boat Launch; $147,406.75 (Payment No. 2) M/S/CRC8-0: Ropella/Marshall to approve. d. Change Order — Northeast Asphalt, Inc.; Contract Unit No. 2024-03; Jefferson Park Improvements; DEDUCT $21,265.23; (Change Order No. 2 & FINAL) M/S/CRC8-0: Ropella/Marshall to approve. e. Payment — Northeast Asphalt, Inc.; Contract Unit No. 2024-03; Jefferson Park Improvements; $33,550.03 (Payment No. 9 & FINAL) M/S/CRC8-0: Ropella/Marshall to approve. f. Street Use Application — Jingle Bell Jog; Saturday, December 13, 2025; 9:00 a.m. to 10:30 a.m.; Menasha High School FBLA M/S/CRC7-0-1: Ropella/Marhsall to approve. 4. Neenah-Menasha Joint Finance and Personnel Committee, 10/29/25, Recommends Approval of: a. Purchase and Enter Into Contract for (1) 2025 Can-Am EMS-UTV and Related Equipment for a Cost Not to Exceed $60,000 and to Utilize FAP Carry-Over Funds from 2024-25 to Pay for the Project M/S/CRC8-0: Grade/Perkins to approve. b. Approve the Proposed NMFR 2026 Budget M/S/CRC8-0: Grade/Perkins to approve the budget as a draft. H. ITEMS REMOVED FROM THE CONSENT AGENDA I. ACTION ITEMS 1. Accounts Payable and Payroll for the term of 10/17/25 - 10/30/25 in the amount of $1,330,015.66 M/S/CRC8-0: Eisenach/Hale to approve. 2. Partnership with Heckrodt Wetland Reserve – House Relocation Proposal M/S/CRC8-0: Grade/Perkins to approve. 3. Consideration and possible action on a "Resolution Creating Tax Incremental District No. 15, Approving its Project Plan and Establishing its Boundaries." M/S/CRC8-0: Eisenach/Grade to approve. 4. Strong Neighborhoods Program - Proposed Pilot Program Partnership - Greater Fox Cities Habitat for Humanity M/S/CRC8-0: Grade/Perkins to approve the draft MOU pending final approval by the City Attorney's Office. J. HELD OVER BUSINESS K. ORDINANCES AND RESOLUTIONS 1. R-26-25 - A Resolution Establishing The Lawson Canal Ad-Hoc Advisory Committee to Support the Update of the Lawson Canal Master Plan (Introduced by Mayor Hammond) M/S/CRC8-0: Grade/Rand to approve. 2. R-28-25 - Resolution Creating Tax Incremental District No. 15, Approving Its Project Plan and Establishing Its Boundaries, City of Menasha, Wisconsin (Introduced by Mayor Hammond) M/S/CRC8-0: Eisenach/Perkins to approve. L. APPOINTMENTS M/S/C: Grade/Marshall to approve appointments 1-8. 1. Mayor's appointment of Angela Green-Ludvik to the Downtown Menasha Forward Ad-hoc Committee for the term of 11/4/25 — Creation of a Downtown Nonprofit 2. Mayor's appointment of Melanie DuFrane to the Downtown Menasha Forward Ad-hoc Committee for the term of 11/4/25 — Creation of a Downtown Nonprofit 3. Mayor's appointment of Alderman Rand to the Downtown Menasha Forward Ad-hoc Committee for the term of 11/4/25 — Creation of a Downtown Nonprofit 4. Mayor's appointment of Alderman Perkins to the Downtown Menasha Forward Ad-hoc Committee for the term of 11/4/25 — Creation of a Downtown Nonprofit 5. Mayor's appointment of Peter Dulcamara to the Downtown Menasha Forward Ad-hoc Committee for the term of 11/4/25 — Creation of a Downtown Nonprofit 6. Mayor's appointment of Jeff Buser to the Downtown Menasha Forward Ad-hoc Committee for the term of 11/4/25 — Creation of a Downtown Nonprofit 7. Mayor's appointment of Dustin McClone to the Downtown Menasha Forward Ad-hoc Committee for the term of 11/4/25 — Creation of a Downtown Nonprofit 8. Mayor's appointment of Michele Lynn to the Downtown Menasha Forward Ad-hoc Committee for the term of 11/4/25 — Creation of a Downtown Nonprofit M. CLAIMS AGAINST THE CITY 1. Claim Against the City - Village of Harrison Notice of Injury and Notice of Claim Against the City Re: 2019 Interim Agreement a. Adjourn into Closed Session pursuant to Wisconsin Statute § 19.85(1)(g) Conferring with legal counsel for the governing body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved (Concerning Village of Harrison Notice of Inury and Notice of Claim Against the City Re: 2019 Interim Agreement) M/S/CRC8-0: Grade/Perkins to adjourn into Closed Session. b. May reconvene into Open Session to take action on items that may be pending M/S/C: Eisenach/Lewis to reconvene into Open Session. N. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA O. ADJOURNMENT M/S/C: Grade/Lewis to adjourn at 8:13pm. Complete minutes available on City website and in Clerk's Office. WNAXLP November 21 2025 LWIX0410622