City of Windsor Heights Regular Business Meeting Minutes Monday, September 15, 2025 - 6:00 PM WINDSOR HEIGHTS COUNCIL CHAMBERS - 1133 66th ST

City of Windsor Heights Regular Business Meeting Minutes Monday, September 15, 2025 - 6:00 PM WINDSOR HEIGHTS COUNCIL CHAMBERS - 1133 66th ST Call to Order/Roll Call/Pledge of Allegiance Mayor Mike Jones called the meeting to order at 6:00 PM. Members present: Susan Skeries, Joseph Jones, Michael Libbie, Lauren Campbell, and Threase Harms. Staff present: City Administrator Adam Plagge, City Attorney Erin Clanton, City Clerk Adam Strait, Fire Chief Jim Mease, Police Chief Pete Roth, Public Works Director Andy Larson, City Engineer Justin Ernst, Deputy City Clerk Nate Leuthold 2. Approval of the Agenda Motion by Threase Harms to APPROVE. Seconded by Michael Libbie. Motion passed 5-0. 3. Public Hearing: A. Public Hearing on the Leasing of 1151 65th Street to Nancy's Place Motion by Threase Harms to open public hearing at 6:01 PM. Seconded by Susan Skeries. Motion passed 5-0. Adam Plagge presented the item. Hunter Cook, CEO of Nancy's Place, was in attendance to present the organization to the council. He also stated the organization would spend the fall and winter months updating the property for their needs before being used fully in 2026. No public comment was given. Motion by Threase Harms to open public hearing at 6:05 PM. Seconded by Susan Skeries. Motion passed 5-0. B. Consideration of Resolution No. 2025-68 - A Resolution Approving the Dwelling Unit Rental Agreement Between The City of Windsor Heights, Iowa and Nancy's Place No further discussion was had. Motion by Threase Harms to APPROVE. Seconded by Michael Libbie. Motion passed 5-0. C. Public Hearing on the Contract, Estimated Cost, and Scope of Work (Inclusive of Contesting Property Owners) of the 2025 Tree Removal Project Motion by Threase Harms to open public hearing at 6:06 PM. Seconded by Susan Skeries. Motion passed 5-0. Nate Leuthold presented the item. He updated council that 3 trees were still to be removed by the owner as they had previously indicated. Should those trees need be removed by the owners, the they will be removed by the City. It would be an additional cost of $3,084 increasing the project estimate from $18,321 to $21,315. No public comment was given. Motion by Threase Harms to open public hearing at 6:10 PM. Seconded by Michael Libbie. Motion passed 5-0. D. Consideration of Resolution No. 2025-69 - A Resolution of Necessity Pursuant to Section 384.49 of the Iowa Code Covering the 2025 Tree Removal Project No further discussion was had. Motion by Michael Libbie to APPROVE. Seconded by Susan Skeries. Motion passed 5-0. E. Consideration of Resolution No. 2025-70 - A Resolution Approving and Accepting the Bid from Wright Outdoor Solutions for Tree Removal and Related Services No further discussion was had. Motion by Michael Libbie to APPROVE. Seconded by Threase Harms. Motion passed 5-0. 4. Public Forum: This is time set aside for comments from the public on topics of City business other than those listed on the agenda. No action may be taken. Please come to the podium, state your name and address for the record and keep your comments to no more than 5 minutes. Lauren Campbell, 1004 66th Street - Lead the room in signing Happy Birthday to Mayor Mike Jones Amy Putney Koenig, Bridges of Iowa Representive - Gave an update on the Bridges of Iowa art project, highlighting progress on the bridge's design, installation, and safety features like a non-slip walkway. She described plans for patchwork-style artwork, inspirational community story panels, and painted vines to blend with the bioretention site. Koenig also mentioned upcoming deadlines tied to October community events, opportunities for public participation, and shared her related art book project supported by the Iowa Arts Council and NEA. John Clays, executive director of Gigi's Playhouse - Introduced himself to the council and shared his passion for the organization, which supports individuals with down syndrome and their families. He highlighted the center's growth over the past 11 months, including 582 monthly participant hours, 38 active volunteers, and diverse programs ranging from fitness to art. He emphasized community involvement, recounted outreach efforts, and invited council members and residents to tour the playhouse and experience its impact firsthand. 5. Consent Agenda: Any item on the Consent Agenda may be removed for separate consideration. Megan Johnson, expansion coordinator for Isaiah 117 House, spoke on the requested approval to use the Windsor Heights Community Center on December 11 for a nonprofit fundraiser. She explained that Isaiah 117 fills the gap when children are removed from unsafe homes but not yet placed in foster care, providing a safe and supportive space instead of children waiting in offices or conference rooms. The organization, active in 13 states with 57 locations, aims to establish Iowa's first home to serve local children in crisis. No other discussion was had on the consent agenda. Motion by Michael Libbie to APPROVE. Seconded by Joseph Jones. Motion passed 5-0. A. Approve Minutes of the Regular Council Meeting on August 18, 2025 B. Approve Financial Reports C. Approve Liquor License - Reclaimed Rails Brewing Co - 6900 School Street D. Approve Liquor License - Aldi - 7100 University Avenue E. Approve Resolution No. 2025-71 - A Resolution Waiving CEC Fees for Isaiah 117 House F. Approve Walnut Creek Water Access Contract Amendment 1 G. Approve Wilshire Blvd Storm Sewer Change Order 1 H. Approve Forest Court Mill & Overlay Pay Request 2 I. Approve 73rd Street Phase 1 STP-U-8477(615)—70-77 Pay Request 14 J. Approve 68th Street Improvements Project Pay Request 5 6. Action Items: A. Consideration of Resolution No. 2025-72 - A Resolution to Provide for a Notice of Public Hearing on the Proposed Plans, Specifications, Form of Contract, and Estimated Total Cost for the Walnut Creek Access Project and for the Taking of Bids on Said Project Nate presented the final plans for the Walnut Creek Water Access project, noting that bid drawings would be issued immediately following council approval. The project is estimated at $231,250, with $125,000 in grant funding from MidAmerican Energy and additional TIF funds, and includes stormwater pipe repairs for a sinkhole found on-site. Discussion covered the cost and design of a $20,000 wayfinding sign, floodplain stability, native plantings for erosion control, and aesthetics to blend with the natural environment. Council members expressed excitement, emphasizing its connection to the larger Colby Park project and aiming for spring construction within the grant's one-year window. Motion by Threase Harms to APPROVE. Seconded by Joseph Jones. Motion passed 5-0. B. Consideration of Resolution No. 2025-73 - A Resolution Authorizing the City of Windsor Heights to Submit an Application for Grant Funding from Bravo for the Public Art Mural and Further Obligations to Matching Funds Adam Plagge presented the project, estimated at $50,000–$100,000 depending on scope, would require a 25% city match, with up to $40,000 in local funds proposed. Discussion covered extending the mural to the adjacent awning, building owner support, surface preparation, long-term durability, and financial caution given competing priorities. Council did comment they would like some assurity on the awning portion of the project as there have been talks of a restoration or replacement project before committing to that portion of the project. Plagge noted the awning portion of the project would be noted as option in the RFQ. The resolution commits matching funds, allowing the city to apply for the grant, negotiate responsibilities with Colby Interests, and issue an RFQ, aiming for installation in spring 2026. Motion by Threase Harms to APPROVE. Seconded by Michael Libbie. Motion passed 5-0. C. Consideration of City Administrator Evaluation Process Council discussed the City Administrator evaluation, confirming Threase as the point of contact and moving the discussion date from October 20 to November 3. The same evaluation instrument as last year will be used and put into an online form with ample space for comments, extend the completion deadline to October 17, and reminders to be sent. D. Consideration of the 3rd Reading of Ordinance 2025-02 - An Ordinance Amending Chapters 166, 168, 172, 175, and 179 of the Code of Ordinances for the City of Windsor Heights, With Regard to Accessory Dwelling Units and General Amendments; and to Adopt and Publish Adam Plagge presented the item. He stated there has been no updates or comments. Motion by Michael Libbie to APPROVE. Seconded by Joseph Jones. Motion passed 5-0. 7. Reports: A. Mayor, Council Reports and Committee Updates, and Administration Reports Councilor Threase Harms reported that MAC met last week and received an update on the Polk County Water Quality Report, which was well received and generated good discussion. She encouraged everyone to at least read the executive summary of the report. She thanked Susan for her continued work and passion for the project and noting it was fun to participate with the community. Harms added that Windsor Wonderland planning is underway, with most elements secured, though she needs to follow up with Adam regarding the carriage ride route. She concluded by wishing the Mayor a happy birthday. Councilor Lauren Campbell shared that on August 23 she participated in Gigi's Donut Walk in Ankeny, which was a fun event that her son especially enjoyed, complete with bounce houses and a celebratory finish line. She also attended a public session on Reimagine DART at the Franklin Library and plans to attend another at the West Des Moines Library, noting that proposed changes could bring even more service to University Avenue, which would benefit the community. Campbell highlighted the success of Movies in the Park featuring Wicked, thanking Susan, city staff, and public safety leaders for their planning and support of special events. She acknowledged the extensive behind-the-scenes work that makes these events possible, and concluded by wishing the Mayor a happy birthday. Councilor Michael Libbie began by wishing the Mayor a happy birthday. He noted that ICON Water Trails, on whose board he serves, was recently featured in a strong article in the Business Record, highlighting the project's impressive economic development potential. Libbie also shared that he interviewed Amanda Wanke about Reimagine DART for his Business NewsHour, discussing city participation and public misconceptions, particularly regarding the federally funded bus garage that cannot be repurposed for other uses. He added that upcoming City Podcast episodes will feature local businesses, including The Bake Shop with Matt Kale, followed by Dinner Dispatch and Ice Cream Ahoy later in the month. Councilor Joseph Jones addressed the ongoing discussions around the Reimagine DART plan, noting that over 400 public surveys have already been submitted. He encouraged residents to share feedback directly or through him, Councilor Campbell, or Adam, as they will be meeting with Amanda and other city leaders as part of regular conversations with commissioners and administrators. Jones expressed optimism about reaching this stage of the process, emphasizing the importance of robust yet civil dialogue on the future of public transit. He highlighted upcoming opportunities for public input, including an in-person session in West Des Moines and a virtual session on the 24th, with comments accepted through the 30th. Jones added that the plan is designed to balance affordability with improved ridership, including significant service increases for Route 3 along University Avenue to Walmart. Councilor Susan Skeries began by wishing the Mayor a happy birthday and reported attending an early morning DART meeting with Councilor Jones, noting it was informative and well organized. She shared that the past few weeks have been busy with Chamber, DART, and special events, highlighting the success of Wake Up Windsor Heights, where she recruited new parade participants and distributed Fall Festival posters, including to Gigi's Playhouse. With just 17 days until the Fall Festival, she thanked staff for their support and encouraged community members to volunteer at the October 3 movie night and October 4 festival. City Clerk Adam Strait gave an update on the timeline and progress of the City Code Review project detailing current status and upcoming goals with a completion of early 2026. Adam Plaggee and Justin Ernst provided a construction update. Stating there will be no overnight closure needed for the sealing of University after the lines were recently repainted. It's expected to be completed Thursday or Friday with road cleaning being the biggest obstacle. B. Mayor's Report C. Code Review Update D. August 26th Communications and Public Art Committee Minutes 8. Adjourn Motion by Michael Libbie to adjourn at 7:04 PM. Seconded by Susan Skeries. Motion passed 5-0. City of Windsor Heights Claims List ABSOLUTE CONCRETE CONSTRUCTION $321,032.03 73RD ST PHASE 1 PAY REQUEST #13 AIRGAS $8.37 OXYGEN AMAZON CAPITAL SERVICES $1,553.35 OFFICE SUPPLIES ANIMAL RESCUE LEAGUE OF IOWA $125.00 JULY SERVICES ASSURITY $254.14 PAYROLL LIABILITY ASSURITY $254.14 PAYROLL LIABILITY AXON ENTERPRISE $1,790.00 TASER COURSE BAKER ELECTRIC INC. $7,029.26 LIGHING PIPE AND WIRE BANKERS TRUST COMPANY $3,026.04 CC CHARGES BEST WINDOW TINTING $50.00 TINT REMOVAL BOLTON & MENK $162,120.87 ENGINEERING FEES BOUND TREE MEDICAL LLC $617.05 MEDICAL SUPPLIES BREESE, TAMMY $80.00 AUG CELL PHONE BRICK GENTRY PC $7,830.00 JULY LEGAL FEES BULLZEYE, INC $955.00 PSB JULY CLEANINGS CALIBER CONCRETE LLC $6,726.00 COLBY PARK PAY REQUEST #12 CINTAS $39.02 FIRST AID CABINET SUPPLIES CLIVE POWER EQUIP. $40.94 TRIMMER LINE CONCRETE POLYFIX $900.00 MAINTENANCE CONCRETE SUPPLY INC. $1,483.00 66TH ST STORM CONSTRUCTION MATERIALS TESTING $1,846.50 68TH ST SOUTH TESTING CORPORATE BILLING $15,444.53 2014 INTERNATIONAL REPAIRS DAIDA $545.53 RADIX MONTHLY SUBSCRIPTION DAVISON, MARK $760.43 CLOTHING ALLOWANCE DELTA DENTAL OF IOWA $3,229.42 PAYROLL LIABILITY DENTONS DAVIS BROWN PC $1,230.00 JULY LEGAL FEES DES MOINES PUBLIC LIBRARY $17,389.11 1ST QTR FY26 DES MOINES WATER WORKS $126.75 SERVICE DINGES FIRE COMPANY $8,199.00 2 SETS TURNOUT GEAR/FIRE GLOVES EMERGENCY APPARATUS MAINTENANC $3,144.35 ENGINE 552 BATTERY FEDERAL TAX DEPOSIT $63,690.13 PAYROLL LIABILITY GANNETT IOWA LOCALIQ $704.00 PUBLICATIONS GRIMES ASPHALT & PAVING $178,412.72 FOREST COURT PAY REQUEST #1 HELIX PEST SOLUTIONS LLC $93.00 PEST CONTROL ICMA RETIREMENT TRUST $4,568.31 PAYROLL LIABILITY IMWCA $5,815.00 INSTALLMENT 3 WORK COMP 25-26 INROADS LLC $1,663.50 HOT MIX ASPHALT INTERSTATE ALL BATTERY $39.70 BATTERIES IOWA LEAGUE OF CITIES $30.00 MAYORS ASSOC DUES IOWA SOLUTIONS INC $7,172.77 IT SERVICES IPERS $36,110.72 PAYROLL LIABILITY IRLBECK, MICHAEL $108.62 CLOTHING ALLOWANCE ISOLVED BENEFIT SERVICES $3,021.66 PAYROLL LIABILITY JC MIDWEST SERVICES LLC $245.00 HAULING WALNUT CREEK TREES JONES, BRIAN $80.00 AUG CELL PHONE KIRKHAM MICHAEL $1,035.00 BRIDGE INSPECTION LARSON, ANDY $80.00 AUG CELL PHONE LASHIER GRAPHICS & SIGNS $187.50 PLAYGROUND SIGNS LEUTHOLD, NATE $80.00 AUG CELL PHONE LEXIPOL, LLC $7,125.00 LEXIPOL GRANT PROGRAM LOUNSBURY LANDSCAPING $508.78 ROADSTONE MANHATTANLIFE $638.40 PAYROLL LIABILITY MEASE, JIM $80.00 AUG CELL PHONE MENARDS $71.17 SUPPLIES MERCY ONE CLIVE PHARMACY $79.05 MEDICATIONS METRONET $595.46 INTERNET MIDAMERICAN ENERGY CO $29.18 801 73RD ST MID-IOWA PLANNING ALLIANCE $788.00 FY26 MEMBERSHIP DUES MIDWEST MOM & WIFE LLC $750.00 ADVERTISING MUNICIPAL SUPPLY INC. $1,361.00 66TH STORM GRATES EAST SIDE MURPHY TRACTOR & EQUIP. CO. $2,502.78 JOHN DEERE REPAIRS NAPA AUTO PARTS $85.90 AIR FILTER 551 NICHOLS EQUIPMENT LLC $1,242.00 SUPPLIES NORRIS, CHAD $80.00 AUG CELL PHONE O'DONNEL ACE HICKMAN $17.33 SUPPLIES OMNI BILLING $815.23 JULY RECEIPTS O'REILLY AUTO PARTS $64.15 SUPPLIES PFM FINANCIAL ADVISORS LLC $7,500.00 2025 VALUATION ANALYSIS/HF718 PITNEY BOWES CREDIT CORP $191.28 POSTAGE METER PLAGGE, ADAM $80.00 AUG CELL PHONE PORTER DO-IT BEST HARDWARE $35.00 PRESSURE WASHER RENTAL PREMIER AUTOMOTIVE $186.48 REPAIRS PREMIUM SOLUTIONS $1,246.30 SUPPLIES PURCHASE POWER $62.11 POSTAGE QPS EMPLOYMENT GROUP $1,843.20 HANKINS, ALLIE 8/2/25-8/23/25 ROBERTS, JASON $80.00 AUG CELL PHONE SAFE BUILDING COMPLIANCE $560.00 JULY INSPECTIONS SAM'S CLUB DIRECT $78.42 OFFICE SUPPLIES SECTOR $106.25 CAR 21 EQUIP REMOVAL SHEKAR ENGINEERING, P.L.C. $227,939.00 68TH ST S PAY REQUEST #4 SMITH'S SEWER SERVICE $447.25 TELEVISE AND TRACE LINES STANDARD INSURANCE COMPANY $2,448.15 INSURANCE STAPLES $226.56 COPY PAPER STATE OF IOWA $6,851.20 PAYROLL LIABILITY STRAIT, ADAM $80.00 AUG CELL PHONE SWISHER, RACHELLE $80.00 AUG CELL PHONE TOP NOTCH TREE CARE $2,135.00 6714 UNIV TREE REMOVAL TRANSUNION RISK & ALTERNATIVE $75.00 JULY BILLING UNITYPOINT CLINIC-OCCUPATIONAL $42.00 DOT DRUG TEST UNITYPOINT HEALTH $778.54 PHYSICALS UNIVERSITY DM ACE HARDWARE $410.08 SUPPLIES UNIVERSITY WEST PET CLINIC $315.90 VET CHECK UP VAN WALL EQUIPMENT $2,125.08 JOHN DEERE 60 REPAIRS WADE C KRIEG D/B/A KKM MUSIC P $600.00 BAND FOR FALL FEST WEST DES MOINES TRUE VALUE $456.73 SUPPLIES WEX FLEET UNIVERSAL $3,167.83 FUEL WRIGHT OUTDOOR SOLUTIONS $1,000.09 BED MAINTENANCE/WATERING SERVICES ZWC CONDO ASSOC $384.00 PROPERTY TAXES Bi-Weekly ACH $82,278.57 Bi-Weekly ACH $10,779.65 Bi-Weekly ACH $84,548.10 Bi-Weekly ACH $4,306.63 TOTAL $1,331,245.29 September 30 2025 LIOW0378758