CLIVE CITY COUNCIL MEETING MINUTES REGULAR MEETING MARCH 12, 2026 CITY HALL COUNCIL CHAMBERS

CLIVE CITY COUNCIL MEETING MINUTES REGULAR MEETING MARCH 12, 2026 CITY HALL COUNCIL CHAMBERS Call to Order/Roll Call/Pledge of Allegiance Mayor Edwards presided and called the meeting to order at 6:00 p.m. Council Members present were: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Absent: Susan Judkins. Public access was available in person at City Hall and electronically via Zoom. Access information was included with the posted agenda and on the City's website. Approval of the Agenda Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Citizens Presentation Mayor Edwards opened Citizens' Presentation; no speakers came forward to address the Council. Presentation 1. Oath of Office and Oath of Honor - Police Officer Aung Thant Consent Items Eric Klein moved to approve Consent Items with the removal of Item 14 for separate consideration, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 1. City Manager Memo; 2. Approve 02/26/2026 City Council Minutes; 3. Bill List; 4. Approve Retail Alcohol Sales License Renewal Application - Club Car Restaurant - 13435 University Avenue; 5. Resolution 2026-055 Approving Change Order #1-Final - Hydro-Klean, LLC - 2025-2026 Sanitary Sewer Lining Program - $(111.60); 6. Resolution 2026-056 Accepting Work - Hydro-Klean, LLC - 2025/2026 Sanitary Sewer Lining Program; 7. Approve Pay Request #1 - HGS, LLC - Little Walnut Creek West of Alice's Road Large Woody Vegetation Management - $256,395.86; 8. Approve Pay Request #1 - Hydro-Klean, LLC - 2025/2026 Sanitary Sewer Lining Program - $142,512.01; 9. Approve Revised Pay Request #3 - Elite Fire Sprinkler - City Hall Remodel Phase 2 Project - $6,305.00; 10. Approve Pay Request #4 - Elite Fire Sprinkler - City Hall Remodel Phase 2 Project - $1,891.50; 11. Approve Pay Request #5 - Keystone Construction - City Hall Remodel Phase 2 Project - $100,457.62; 12. Approve Pay Request #6 - Burkett Construction - Linnan Park Construction Project - $44,650.00; 13. Approve Pay Request #6 - Cunningham Inc. - City Hall Remodel Phase 2 Project - $9,119.94; 15. Approve Pay Request #7 - Hansen Company - Linnan Park Construction Project - $20,405.05; 16. Approve Pay Request #8 - Hansen Company - Linnan Park Construction Project - $39,469.00; 17. Approve Pay Request #9 - Concrete Technologies, Inc. - Alice's Road Phase 1A Reconstruction Project - $157,334.78; 18. Approve Pay Request #9 - Country Landscapes - Greenbelt Landing Construction Project - $446.97; 19. Approve Pay Request #14 - On Track Construction - Greenbelt Landing Construction Project - $70,668.38; 20. Approve Pay Request #16 - Air-Con Mechanical Corp. - Greenbelt Landing Construction Project - $15,189.45; 21. Approve Pay Request #17 - Central Iowa Mechanical - Greenbelt Landing Construction Project - $15,167.79; 22. Approve Pay Request #17 - Keystone Construction - Greenbelt Landing Construction Project - $67,301.20; 23. Approve Pay Request #21(Final - Corrected) - Alliance Construction Group - NW 114th Street Reconstruction - $750.00; 24. Approve Pay Request #22 - Snyder & Associates - Alice's Road Reconstruction - Phase 1 - Design - $79,471.10; 25. Resolution 2026-057 Approving Financial Services Agreement with PFM Financial Advisors LLC; 26. Resolution 2026-058 Authorizing Agreement with Economic Concrete Services Inc. for Sidewalk Repairs in Connection with the 2026 Sidewalk Repair Program; 27. Resolution 2026-059 Authorizing the Iowa National Heritage Foundation to Make Filings to the Surface Transportation Board on Behalf of the City of Clive; 28. Resolution 2026-060 Accepting Temporary Construction Easements - Harbach Blvd Phase 2 Reconstruction Project; 29. Resolution 2026-061 Approving Agreement with Street Collective for Installation and Use of BCycle Bicycles and Docking Stations; 30. Resolution 2026-062 Assigning Address for Creekside Pavilion; 31. Resolution 2026-063 Approving Intergovernmental Agreement between Clive and Waukee - Alice's Road Phase 1B Improvement Project; 32. Resolution 2026-064 Approving Amended Job Descriptions for Full-Time Positions; 33. Approve Pay Rate - Jonathan Cygan - Engineering Administrator - $130,176/Yr - Effective 04/12/2026; 34. Approve Pay Rate - Colton Cunningham - Public Works Civil Engineer - $111,500/Yr - Effective 03/23/2026; 35. Approve Pay Rate - Trey Sharon - Parks Operations Specialist - $27.78/Hr - Effective 03/16/2026; 36. Approve Pay Rate - Ladd (Alex) Kinzie - Public Works Operations Specialist - $27.78/Hr - Effective 03/16/2026; 37. Resolution 2026-065 Expressing Support for Spinco (Corteva's Seed Business) and Its Global Headquarters in Johnston, Iowa; 38. Resolution 2026-066 Approving Agreement for Axios HQ Premier Software Subscription - Axios HQ - $11,000 year one, $11,550 year two. Consent Item 14. Approve Pay Request #6 - NAI Electrical - City Hall Remodel Phase 2 Project - $32,872.30. City Manager Matt McQuillen answered questions asked by the Council regarding this item. Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Action Items 1. Public Hearing - Harbach Blvd Phase 2 Reconstruction Project. Notice of the public hearing was published on February 25, 2026, in the Des Moines Register. Civil Engineer Jonathan Cygan presented the matter to the Council and recommended approval. Ted Weaver moved to close the public hearing, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. a. Resolution 2026-067 Approving Plans and Specifications. Ted Weaver moved to adopt the resolution, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. b. Receipt of Bids. Ted Weaver moved to receive the bids, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. c. Resolution 2026-068 Awarding Contract - Sternquist Construction, Inc. - $2,700,344.00. Ted Weaver moved to adopt the resolution awarding the contract, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 2. Public Hearing - City Hall Parking Lot Improvements Project. Notice of the public hearing was published on February 25, 2026, in the Des Moines Register. Civil Engineer Jonathan Cygan presented the matter to the Council and recommended approval. Eric Klein moved to close the public hearing, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. a. Resolution 2026-069 Approving Plans and Specifications. Eric Klein moved to adopt the resolution, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. b. Receipt of Bids. Eric Klein moved to receive the bids, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. c. Resolution 2026-070 Awarding Contract - Grimes Asphalt and Paving Corp. - $222,674.00. Eric Klein moved to adopt the resolution awarding the contract, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 3. Public Hearing - 2026 Arterial PCC Pavement Rehabilitation Project. Notice of the public hearing was published on February 25, 2026, in the Des Moines Register. Engineering Services Administrator Jim Hagelie presented the matter to the Council and recommended approval.Eric Klein moved to close the public hearing, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. a. Resolution 2026-071 Approving Plans and Specifications. Eric Klein moved to adopt the resolution, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. b. Receipt of Bids. Eric Klein moved to receive the bids, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. c. Resolution 2026-072 Awarding Contract - I-80 Concrete - $439,150.00. Eric Klein moved to adopt the resolution awarding the contract, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Discussion 1. Clive 10-Year Financial Model Review - Public Financial Management. City Manager Matt McQuillen presented the matter to the Council and introduced PFM Financial Advisor Randall Bauer who provided the presentation to Council along with Finance Manager Corey Eastman. Closed Session 1. Discuss Litigation Strategy - Pursuant to Iowa Code Section 21.5(1)(c). Ted Weaver moved to enter closed session at 6:51 p.m. pursuant to Iowa Code Section 21.5(1)(c), seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Ted Weaver moved to rise from closed session at 7:38 p.m., seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Mayor Edwards declared that no action was taken while in closed session. a. Motion to Approve Settlement Agreement. Eric Klein moved approval, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Correspondence 1. Bravo Greater Des Moines Grant Program Thank You Letters 2. Urbandale Voluntary Annexation NoticeWest Des Moines Notice of 3. Development/Improvement Projects Reports Assistant City Manager Report was given by Pete De Kock. Council Member Committee Reports were presented. City Manager Report was given by Matt McQuillen. The meeting was adjourned at 8:04 p.m. Matthew D. Graham, City Clerk John D. Edwards, Mayor BILL LIST ABRAM AUDIOLOGY $250.00 ACCURATE HYDRAULICS $487.39 ACLARA TECHNOLOGIES LLC $28,670.00 ADT SECURITY SERVICES $147.12 AFLAC $91.32 AIA CORPORATION $228.29 ALL FORMS & SUPPLIES LTD $50.74 ALLENDER BUTZKE ENGINEERS INC $413.68 ALLIANCE CONSTRUCTION GROUP LLC $15,196.37 AMAZON CAPITAL SERVICES $3,539.48 AMERITAS LIFE INSURANCE GRP- VISION $537.46 ANTHONY CILLI $30.31 ARNOLD MOTOR SUPPLY $939.71 ASCENDANCE TRUCKS MIDWEST, LLC $443.68 AT & T MOBILITY $825.64 BAX SALES INC $177.11 BEFORE AND AFTER THE BIRTH LLC $140.00 BONNIES BARRICADES INC $290.00 BOUND TREE MEDICAL LLC $905.56 BRENDA BRACEWELL $43.48 BRILLIANT BORDERS $1,445.60 BULLZEYE INC $15,491.81 CALHOUN-BURNS & ASSOCIATES $2,652.50 CAPITAL CITY EQUIPMENT CO $120.50 CDW GOVERNMENT INC $538.72 CENGAGE LEARNING INC / GALE $26.64 CENTRAL IOWA OFFICIALS LLC $440.00 CENTRAL IOWA READY MIX $1,738.25 CINTAS CORPORATION #22M $692.78 CITY OF CLIVE $2,500.00 CITY OF DES MOINES $182,381.50 CITY OF URBANDALE $2,144.98 CLIVE COMMUNITY SERVICES $19.23 CLIVE POWER EQUIPMENT $16.49 COLLECTION SERVICES CENTER $1,775.96 CONSOLIDATED COMMUNICATIONS $638.65 CONSOLIDATED ELECTRICAL DISTRI, IN $179.95 CORE & MAIN LP $3,416.01 CUNNINGHAM INC $161,875.54 DCI GROUP $34,576.89 DELL MARKETING LP $1,327.58 DEMCO INC $588.60 DES MOINES WATER WORKS $172,765.12 DITCH WITCH OF MINNESOTA/IOWA $580.11 DLT SOLUTIONS LLC $10,390.53 DOOSAN BOBCAT NORTH AMERICA, INC $51,171.43 EBS $14,755.92 EFTPS $131,389.26 EIDE BAILLY LLP $315.00 EPIC iO TECHNOLOGIES $155.35 FABIAN RUIZ $70.00 FASTSIGNS $286.29 FERGUSON ENTERPRISES INC $785.73 FIRST RESPONDER SUPPLY, LLC $276.70 FLOCK GROUP INC $35,500.00 FREEDOM TIRE & AUTO $35.00 GANNETT IOWA LOCALIQ $843.76 GLASS DOCTOR $903.01 GRAYBAR ELECTRIC CO. $1,275.70 GTR DM CONVENTION & VISITORS B $8,091.19 ICMA $622.01 ICMA RETIREMENT CORP.#457 $31,026.98 IMAGE SOLUTIONS $1,170.25 INFOMAX OFFICE SYSTEMS INC $788.86 INGRAM LIBRARY SERVICES $778.47 IOWA EMPLOYMENT CONFERENCE $510.00 IOWA MEDICAID $12,441.65 IOWA PRISON INDUSTRIES $2,030.72 IPERS $130,253.87 JENNA SCHISSEL THERAPY LLC $105.00 JOHNSTONE SUPPLY $42.59 KIESLER'S POLICE SUPPLY INC $1,531.44 LANDSCAPE FORMS, INC $101,254.94 LOWELLS SERVICE $3,273.31 MAGAZINE SUBSCRIPTION SERVICE AGENCY $535.83 MAIL SERVICES $222.91 MEDIACOM $294.90 MENARDS $1,917.20 MERCYONE OCCUPATIONAL HEALTH $100.00 METRO WASTE AUTHORITY $102,844.47 MIDAMERICAN ENERGY DAV $32,219.91 MIDWEST ALARM SERVICES $1,390.00 MIDWEST AUTOMATIC $448.10 MIDWEST TAPE, LLC $47.50 MODEM EXPRESS $149.00 MUNICIPAL FIRE & POLICE $32,995.80 NAPA DISTRIBUTION CENTER $25.55 NETWORKS $2,886.20 NYEMASTER-GOODE $29,270.00 OCLC INC $4,435.40 ONE SOURCE $1,297.55 OPG-3, INC $15,317.52 OPN ARCHITECTS INC $2,892.80 PC PRINT CENTER $235.00 PLAYAWAY PRODUCTS LLC $313.45 PRODIGY CARE SERVICES $1,660.66 QUALITY RESOURCE GROUP INC $1,110.72 RELIANCE STANDARD LIFE INSURANCE $1,198.99 RINGCENTRAL INC $2,688.30 SECRETARY OF STATE $30.00 SHREDDER, THE $120.00 SILVERSTAR CAR WASH $220.00 SMITHGROUP, INC $118,058.60 STAPLES $300.13 STAR EQUIPMENT LTD $161.89 SUPERIOR PEST CONTROL $911.00 TECHNOLOGY ASSOCIATION OF IOWA $500.00 TERRACON CONSULTANTS INC $2,364.00 TIM COX $16.50 TITAN MACHINERY $11.70 TREAS - STATE OF IA WH TAX $24,316.00 TRITECH SOFTWARE SYSTEMS $495.00 UNITED WAY $57.69 UNPLUGGED WIRELESS COMMUNICATIONS LLC $2,492.00 VAN METER INC $638.62 VERIZON $1,588.68 VESTIS $450.26 XTREME TREE $625.00 PAYROLL $346,049.59 TOTAL $1,919,320.13 Total Fiscal YTD Revenues by Fund GENERAL 13,593,902.09 ROAD USE 1,724,808.97 LOCAL OPTION SALES TAX 2,904,507.53 TIF 1,169,402.03 POLICE K-9 75.00 TRUST & AGENCY 1,799,180.28 POLICE SEIZURES 1,404.24 SERT 0.00 DEBT SERVICE 2,081,131.33 CAPITAL PROJECTS 15,335,431.51 SPECIAL ASSESSMENT 15,143.00 WATER UTILITY 4,573,841.06 WATER UTILITY DEPOSIT 23,090.00 WATER IMPROVEMENT 0.00 SEWER UTILITY 2,926,124.00 STORM WATER 1,287,091.25 INTERNAL SERVICES 2,105,247.56 SUBTOTAL 49,540,379.85 PETTY CASH 0.00 TOTAL COMB CASH 49,540,379.85 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 19,591.15 GRAND TOTAL 49,540,379.85 Total Fiscal YTD Expenditures by Fund FUND Expenditures GENERAL 15,517,943.61 ROAD USE 1,320,879.97 LOCAL OPTION SALES TAX 1,718,170.00 TIF 319,536.63 POLICE K-9 732.82 TRUST & AGENCY 2,101,512.23 POLICE SEIZURES 927.19 SERT 0.00 DEBT SERVICE 947,115.48 CAPITAL PROJECTS 18,775,768.89 SPECIAL ASSESSMENT 0.00 WATER UTILITY 5,581,761.73 WATER UTILITY DEPOSIT 16,520.83 WATER IMPROVEMENT 0.00 SEWER UTILITY 3,295,272.71 STORM WATER 381,340.25 INTERNAL SERVICES 1,325,444.41 SUBTOTAL 51,302,926.75 PETTY CASH 0.00 TOTAL COMB CASH 51,302,926.75 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 18,506.06 GRAND TOTAL 51,302,926.75 March 18 2026 LIOW0479287