Gilbert Community School District Regular Meeting/Closed Session of the Board of Education 11/10/2025 06:00 PM Intermediate LMC 103 Mathews Drive, Gilbert, IA 50105 MEETING MINUTES

Gilbert Community School District Regular Meeting/Closed Session of the Board of Education 11/10/2025 06:00 PM Intermediate LMC 103 Mathews Drive, Gilbert, IA 50105 MEETING MINUTES Call to Order The Regular Meeting was called to order at 6:00 p.m. by President Josh Bennett. Roll Call The following members of the board answered the roll call: Nathan Kerns, Mindy Rash and Andrew Ricklefs, and Student Representative Bia Dantas. Absent: Melissa Pearson. Staff: Heather Currans Visitors: Nick Schalinske Approval of Agenda Approve agenda as presented. Motion made by: Andrew Ricklefs Motion seconded by: Nathan Kerns Voting: Unanimously Approved Public Forum There were no pubic forum items. ORAL REPORTS Announcements/Celebrations Story County Preschool Award Staci Edwards, Elementary School Principal, and Heather Currans, Preschool Teacher, attended on behalf of Gilbert Elementary Preschool, which was selected as the 2025 Choice Award Winner for Best of Story County. The Board of Education extends its congratulations! Leader in Me Academic Honor Roll - Intermediate School Congratulations to Amy Griffin, IS Principal, students and staff! Celebrations by Bia Dantas, Student Representative End of seasons for sports (football, volleyball, and cross-country). The High School will perform the Prince of Egypt musical from November 13-15. DECA districts are next weekend. Administrator Reports Final 2025-26 Certified Enrollment Report - Dr. Trujillo reviewed the final Certified Enrollment numbers with the board. Open enrollment in and out information was reviewed. Gilbert CSD has 188 students open enrolled in and 151 students open enrolled out, a net positive 37 students. Department Updates Report The Board received the Department Updates Report. Mental Wellness Report - Website Update - Dr. Trujillo Lindsey Good reviewed the new Student Support webpage with the board. Thanks to Lindsey and Ashley Smith for the great work! Data Update - Lindsey Good provided a 20-minute review of the Gilbert Schools Iowa School Performance Profile Results Overview report with the board. This is an online accountability tool that reports how public schools in Iowa are performing across multiple learning measures, such as: proficiency, growth, attendance and post-secondary readiness. The ISPP assigns a composite score and rating for each school. It also identifies schools requiring additional support under the federal Every Student Succeeds Act (ESSA) framework and provides publicly accessible data to help all stakeholders engage in meaningful improvement dialogue. Gilbert Logo Information - Troy Banning, Director of Community Engagement, provided information regarding Gilbert logos, along with Activities Director, Ian Smith. The patron and parent, Nick Schalinske, were also present to discuss the current logo issues and possible changes. Due to trademark issues, the current Gilbert tiger logo will need to be redesigned, along with other Gilbert logos. This will be a process that will take years and will use student, staff and community input and will be a phasing process over the next several years. Board Reports City of Gilbert Letter dated October 16, 2025 The board received a letter from the City of Gilbert regarding parcel 05-10-300-115 being considered for annexation. Policy Committee Update October 17, 2025 Policy Committee Meeting Minutes Next Policy Committee Meeting - Friday, December 12 - 2:00 p.m. IASB Annual Convention November 19-21, 2025 Josh Bennett, Nathan Kerns, Andrew Ricklefs and Dr. Trujillo will be attending the convention. 2025 School Board Elections - November 4, 2025 - Unofficial Results - Final Results will be available Tuesday, November 18th Congratulations to Josh Bennett. The other board member will not be known for another week. Thanks to everyone for voting and supporting Gilbert CSD. Joshua Bennett - 802 - 37.03%, Dakota Hoben - 464 - 21.42%, Jerud Thompson - 464 - 21.42% and Jossie Gray - 415 - 19.16% Voter Approved Physical Plant and Equipment Property Tax Levy (PPEL) Continuation - 65.51% Approval Facilities Reports/Update Dr. Trujillo gave a brief update on all the projects, noting that they are progressing well and showing great results. OLD BUSINESS Second Reading, with Possible Action to Waive Third Reading and Approve Revised Board Policies 208, 208-R(1), 401.01, 410.01, 410.02, 411.01, 411.03, 411.05, 411.06, 411.07, 412.02, 412.03, 412.04, 413.01, 413.02, 413.04, 414, 502.07, 507.02, 507.05, 607.02, 705.02, 710.01-E(1), 802.02 and 804.05 After the second reading, a motion to waive the third reading and approve policies as read. Motion made by: Nathan Kerns Motion seconded by: Mindy Rash Voting: Unanimously Approved Second Reading, with Possible Action to Waive Third Reading and Approve Reviewed Board Policies 410.04, 411.04, 411.08, 412.01, 413.03 and 413.05 After the second reading, a motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting:Unanimously Approved Second Reading, with Possible Action to Waive Third Reading and Approve to Rescind Board Policies 208-E(1) - Board Committees - Exhibit and 410.03 - Truancy Officer After the second reading, a motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Nathan Kerns Voting: Unanimously Approved NEW BUSINESS Acknowledge Semester Graduates The board acknowledged the following seven early graduation applicants for the 2025-26 school year: Jaxon Lewis, Josh Pepper, Tayshawn Gillen, Vanasia Ellis, Cooper Clatt, Keaton Swigart, and Maddie Spoon. First Reading Revised Board Policies 216.02, 501.04, 501.05, 501.07, 501.11, 501.16, 502.03, 502.04, 502.08-R(1) and 502.09 The board held the first reading. The second reading will be scheduled for the December 8 board meeting. First Reading Reviewed Board Policies 501.01, 501.06, 501.13, 502.01, 502.02, 502.03-R(1), 502.05, 502.08, 502.08-E(1), and 502.10 The board held the first reading. The second reading will be scheduled for the December 8 board meeting. Consider/Approve 8th Grade Washington DC Trip June 9 - June 12, 2026 Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved Consider/Approve Ahlers Cooney Bond Counsel and Disclosure Counsel Engagement Agreement Proposed Not to Exceed $6,435,000 General Obligation School Bonds, Series 2025 (the "Bonds") Motion made by: Nathan Kerns Motion seconded by: Andrew Ricklefs Voting: Unanimously Approved Consider/Approve Resolution Directing the Advertisement for Sale, Approving Electronic Bidding Procedures and Approving the Official Statement for not to Exceed $10M GO School Bonds, Series 2025 Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Josh Bennett - Yes Nathan Kerns - Yes Mindy Rash - Yes Andrew Ricklefs - Yes Financial Reports Summary Secretary Hopkins reviewed the October 2025 Financial Reports, along with the FY25 District Audit comments. CONSENT AGENDA Motion to approve the following Consent Agenda Items. Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved 2025-2026 IS & ES Americorps Program MOA 2025-2026 Grandwood Learning Center 28E Agreement Northwestern Pre-Student Teaching Clinical Agreement January 2026 - June 2027 Minutes Regular Board Meeting October 13, 2025 Bills Financial Reports October 31, 2025 Financials Personnel Resignations/Retirements/Terminations Desiree Matters, IS Sped Associate effective October 31, 2025 Kim Stammer, Associate (7th) MS Boys Basketball Coach effective 2025-2026 School Year Support Staff Contract Assignments/Changes Brittany Anderson, ES L3 Supplemental Pay 7 hrs/Day @ $3.00/hr, effective October 27, 2025 Kari Broer, PS L2 Sped Associate Tuesday-Friday 4 hrs/Day $15.00/hr + $3,00/hr Supplement Pay, effective November 5, 2025 Laura Merideth, ES L2 Supplemental Pay 7 hrs/Day @ $3.00/hr, effective October 9, 2025 Jena Schill, ES Sped Associate 7hrs/Day @ $15.00/hr, effective October 27, 2025 McKenna Sievers, ES Sped Associate 11 hrs/week @ $15.00/hr, effective October 17, 2025 Co-Curricular/Activities Staff Assignments 2025-26 School Year Madison Dunn , Asst. HS Girls Wrestling Coach @ $3,634 Jacob Gaul, HS Winter Sports Game Manager @ $2,019 Gerald Hales, Asst. HS Boys Basketball Coach @ $4,038 John Hales, Asst. (7th) MS Boys Basketball Coach @ $1,615 Kilee Miller, Volunteer HS Girls Bowling Coach Brett Slight, HS Fall Strength & Conditioning Coach @ $808 Open Enrollment 2025/2026 Open Enrollment Out: Two students to Ames — 8th and 11th grade — Approved One student to Iowa Connections Academy — 9th grade — Approved Fundraisers The District Fundraiser Calendar was received. CALENDAR Reschedule Board Financial Work Session with Piper Sandler - Monday, December 8 - AFTER Organizational Meeting November 17-11:00 a.m.-$6.435M GO Bond Sale, Series 2025 Bids November 17 - 5:30 p.m. - Special Session to Approve Resolution Accepting Bond Sale Proposal for $6.43M GO Bond, Series 2025 November 19-21, 2025 - IASB Annual Convention December 8 - 6:00 p.m. - Organizational Meeting/Financial Work Session with Piper Sandler January 12 - 6:00 p.m. - Regular Board Meeting CLOSED SESSION President Josh Bennett called for a short break at 7:38 p.m. President Josh Bennett reconvened the meeting at 7:46 p.m. Provided by Iowa Code Section 21.5(1)(a) A motion was made to enter into a closed session as provided by Iowa Code Sections 21.5(1)(a) to review or discuss records which are required or authorized by law to be kept confidential. Motion made by: Andrew Ricklefs Motion seconded by: Nathan Kerns Voting: Josh Bennett - Yes Nathan Kerns - Yes Mindy Rash - Yes Andrew Ricklefs - Yes Closed Session began at 7:47 p.m. Closed Session ended at 9:25 p.m. ADJOURNMENT The regular meeting adjourned at 9:25 p.m. Motion made by: Nathan Kerns Motion seconded by: Andrew Ricklefs Voting: Unanimously Approved Josh Bennett, Board President Gail Hopkins, Board Secretary November 15 2025 LIOW0407236