GRANT PARISH POLICE JURY REQUEST FOR STATEMENTS OF QUALIFICATIONS

GRANT PARISH POLICE JURY REQUEST FOR STATEMENTS OF QUALIFICATIONS GRANT PARISH POLICE JURY REQUEST FOR STATEMENTS OF QUALIFICATIONS FOR PROFESSIONAL DESIGN SERVICES WIND RETROFIT OF GRANT PARISH EMERGENCY OPERATIONS CENTER (EOC), SHERIFF'S ADMIN BUILDING PROJECT DR 4590-0003 AND WIND RETROFIT OF 911 COMMUNICATION CENTER PROJECT DR 4559-011 The Grant Parish Police Jury is seeking the services of a qualified Engineering firm or Engineer, Architectural Firm or Architect (Designer) to provide Engineering/Architectural and related technical services pertaining to grant funding through the Federal Emergency Management Agency (FEMA) Hazard Mitigation Assistance (HMA), FEMA's Public Assistance Program (PA), and possibly the U.S. Department of Housing and Urban Development, Louisiana Office of Community Development (OCD). Procurement efforts will be in accordance with Federal Code of Regulations (2CFR200) and the Parish's Federal Procurement Programs. The Parish is requesting Qualification Statements for professional services needed to design and implement infrastructure improvements funded through the grant. The implementation of this project will be conducted in a manner that complies with all applicable federal regulations for the Federal Emergency Management Agency (FEMA) Hazard Mitigation Assistance (HMA) program under the Robert T. Stafford Disaster Relief and Emergency Assistance Act and Housing and Urban Development (HUD) Community Development Block Grant (CDBG) under Title I of the Housing and Community Development Act of 1974. The Parish has received approval of an application from FEMA for Phase I Wind Retrofit of the Grant Parish Emergency Operations Center (EOC) and the Sheriff's Admin Buildings. This project has been designated as DR 4590-0003 by FEMA. The scope of work includes wind retrofitting to strengthen these facilities against future storm events. The wind retrofit seeks to harden the roofs, siding, windows, and doors to withstand 80-150-mph wind speeds. The project also proposes the removal of existing carports and replacement with new carports and new concrete pads for anchoring. The EOC facility (ca. 1992) is 6,048 square-feet and is located at 100 8th Street, Colfax, LA (31.516028, -92.704607). The Sheriff's Admin facility (ca. 2000) is 5,607 square-feet and is located at 205 Cypress Street, Colfax, LA (31.515894,-92.71225). The proposed mitigation will incorporate various wind retrofit techniques, including recommendations from FEMA P-631 Safe Rooms for Tornadoes and Hurricanes (Fourth Edition, April 2021). In addition, the Parish has received approval of an application from FEMA for Wind Retrofit of 911 Communication Center. This project has been designated as DR 4559-011 by FEMA. The project will retrofit the existing 911 Communication Center by increasing the design wind speed of the 911 PSAP building to 150 mph. This wind speed was selected based on review of the FEMA P-361 Safe Rooms for Tornadoes and Hurricanes, Fourth Edition, April 2021, that identifies the design wind speed for Risk Category IV buildings and hurricane safe rooms. The FEMA P-361 document indicates the design wind speed at the project site is 120 mph for Risk Category IV buildings and 160 mph for hurricane safe rooms.The existing structure is a 2,400 square foot one-story wood framed masonry building with an asphalt shingle roof constructed in 1983. The list of mitigation activities below was evaluated by a professional engineer and determined the following modifications will increase the design wind speed to 150 mph. Roof: Remove 3-tab asphalt shingle roof, vinyl soffits and entry porch ceiling. Add additional framing at soffits and porch ceiling. Install new metal roof designed to resist wind load pressures and uplift resistance. Install metal soffits panels and metal porch ceiling, trim and gutters. Siding: Remove existing vinyl siding at gable ends of building and replace with concrete hardi-plank siding. Add additional framing to meet wind load requirements. To meet the 150-mph wind requirement, the hardi-plank installed will be 6 inches wide and 5/16 inch thick. Window and Entry storefront: Remove residential single hung windows (12 total), existing main entry storefront and replace with laminated plastic glazing storefront debris resistant units. Install and paint new casework at interior of windows and storefront. Windows will meet high velocity hurricane zone requirements that have been tested for impact from small and large missiles and pressure differentials. Carport: Remove existing aluminum carport and install approximately 8-10 inches of additional concrete paving at carport. Remove existing concrete pre-cast steps and replace with concrete. Install new metal carport (approximately 24' x 24'). Front and Rear Entry Doors: Remove existing metal doors and replace both doors with a 150-mph wind rated Heavy Commercial Steel Door. The new door will meet hurricane resistant test standards and include heavy duty anchoring, steel reinforcing and hardware components that firmly secure the door to hurricane door within the frame. Due to Funding Availability and Implementation Methodology, the Grant Parish Police Jury proposes a phased project (Phase I and Phase II) for the Wind Retrofit of Grant Parish Emergency Operations Center (EOC) and Sheriff's Admin Building Project Dr 4590-0003. The Grant Parish Police Jury proposes to implement the Wind Retrofit of 911 Communication Center Project Dr 4559-011 in a single phase combining the work tasks described below in a Phase I and Phase II into a single Phase. Under Phase I, the Designer shall: Perform site topographic surveys and site assessments, Develop a revised scope of work, budget, and Benefit-Cost Analysis (BCA), Acquire all applicable Federal, state, and local permits, Develop preliminary and final design plans, Prepare Bidding and Contract Documents, Provide documentation for retrofit products such as doors and windows that show the system will meet Missile D impact requirements of American Society for Testing and Materials International E1996. Provide a detailed line-item budget consistent with the engineering design plans and specifications. This can be in the form of a signed and sealed engineer's opinion of probable construction cost or a contractor's bid estimate. Ineligible items and/or above-allowable quantities need to be separated from the allowable actives. The budget should include all essential SOW elements, such as design, wind vulnerability assessments, construction, surveying, site preparation, permitting, and inspection costs. The proposed budget should match the project cost listed in the application and be supported by documentation such as vendor quotes, statement of increased maintenance costs, and contractor cost estimates. The budget should identify eligible and ineligible costs. Provide an updated budget for subrecipient management costs with detailed line items identifying how costs were developed including the roles and responsibilities, wages, hours spent for pre-award activities or expected to be spent on program management, and fringe benefits. Provide a clear, detailed narrative scope of work that identifies the mitigation activity, level of risk reduction or level of protection, and a description of construction activities including but not limited to: dimensions of project components, description of ground disturbing activities, four (4) corner coordinates for each project area (decimal degree format), staging areas/access roads, color photos and maps, and items listed in the attached FEMA Region 6 Environmental and Historic Preservation (EHP) Guidelines for Hazard Mitigation Assistance (HMA) Applications in Louisiana, "Facility Improvements and Retrofits". Provide an updated schedule to include time for all SOW elements, such as wind vulnerability assessments, design/engineering, materials testing or other anticipated studies, permitting, contractor mobilization, construction, inspections, and project closeout. Provide a wind vulnerability assessment performed by a licensed professional to determine if the existing structures can resist the currently enforced design-level wind speeds, corresponding loads, and the forces that will be transferred to the existing structure from the new impact-resistant windows. Consult with the Parish to review project descriptions, federal requirements and compliance measures, and scheduling. Develop and submit regular reports that demonstrate progress on the project. Reports could be requested as frequently as monthly but will be required no less than quarterly. Assist the Parish and designees in the preparation and submission of all required documents. This will include, but is not limited to, site assessment, survey, design plans, etc. Assist the Parish and designees with grant closeout, as needed. Under Phase II, if funded, the Designer shall: Assist the Parish in procuring a contractor to construct the project. Assist in conducting a pre-construction conference and on-going correspondence and coordination with the contractor during construction. Review and make recommendations concerning all contractor submittals and pay requests. Submit all documentation and pay requests to the Parish or the designated project agent for final review and approval. Provide construction administration services, construction observation services, and project closeout services. Develop and submit regular reports that demonstrate progress on the project. Reports could be requested as frequently as monthly but will be required no less than quarterly. Assist the Parish and designees in the preparation and submission of all required documents. This will include, but is not limited to procurement, inspections, equipment testing reports, and photographs. Conduct final inspections at the site and assist the Parish and designees with grant closeout, as needed. The details of the scope of services and the associated fees will be negotiated with the selected offeror. It is anticipated that all fees will be negotiated on a lump sum fixed price basis. The Grant Parish Police Jury shall evaluate each respondent on the basis of the written materials submitted and according to the following selection criteria: Experience of the firm with this particular type of construction project as described above - Maximum of 30 points. Experience of the firm with other types of federally funded construction projects (i.e. FEMA, HUD-CDBG, FAA, EDA, EPA, etc.) - Maximum of 30 points. Current staffing capacity to accomplish the design and construction phase services - Maximum of 30 points. Reference from other clients attesting to firm's quality of work - Maximum of 5 points. The successful Proposer must have an active Unique Entity ID (UEI) and have a current registration in the System for Award Management (https://www.sam.gov/SAM/). Service provider and its Principals may not be debarred or suspended nor otherwise on the Excluded Parties List System (EPLS) in the System for Award Management (SAM). Responders shall submit four (4) copies of the Qualification Response packet. The Response packet shall be transmitted in an outer envelope marked: Qualifications Statement Grant Parish Police Jury Wind Retrofit of Grant Parish Emergency Operations Center (EOC), Sheriff's Admin Building, and 911 Communication Center All responses received will be evaluated in accordance with the selection criteria and corresponding point system. Questions should be addressed to Sissy Pace, Secretary/Treasurer at (318) 627-3157. Responses to this Request for Qualifications should be hand-delivered and/or mailed to Sissy Pace, Secretary/Treasurer, Grant Parish Police Jury, 200 Main Street, Colfax, LA 71417. Responses to this Request for Qualifications must be received no later than 2:00 p.m., Tuesday, October 7, 2025. The Grant Parish Police Jury is an Equal Opportunity employer. Small and/or minority owned firms, disadvantaged and women - owned business enterprises are encouraged to participate. Grant Parish encourages submissions by DBE, minority, veteran and or women owned businesses. September 17, 24 2025 LLOU0367970