North Caddo Medical Center- Board Minutes 12.16.2025

North Caddo Medical Center- Board Minutes 12.16.2025 BOARD MEETING: Regular Meeting DATE: December 16, 2025 MEMBERS PRESENT: Kenneth Cochran, Jennifer Fant, Robert T. Green, Jr., David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. MEMBERS ABSENT: Mary Irvin, (arrived at 4:10 p.m.) Michael W. Nation, Sr., TIME CALLED TO ORDER: 4:07 p.m. OTHERS PRESENT: David Jones, CEO, Dakota Robinson, CFO, Brent Leonard, Controller, Drew Burnham, Attorney, Stacy Alexander, Chief Nursing Officer/Foundation Vice-Chair, Britney Stringham, Adm. Asst. LOCATION: NCMC Board Room, 1003 S. Spruce St., Vivian, LA BOARD CHAIR: Kenneth Cochran SECRETARY: David Jones I. CALLED TO ORDER – Kenneth Cochran, Board Chair, called the meeting to order at 4:07 p.m. II. Invocation and Pledge of Allegiance – Robert Green offered the Invocation. Brenda Smith led the group in the Pledge of Allegiance. III. Approval / Amend Agenda – Kenneth Cochran stated we need a motion and a second to approve an amendment to the agenda to include discussion under Item #6 a quote regarding the Electrical Contractor for the Sleep Study Building. Adam Oliver made a motion to approve the amended agenda as presented. Robert Green seconded the motion. The vote: Yeas: Kenneth Cochran, Jennifer Fant, Robert T. Green, David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. Nays: None. Absent: Mary Irvin, Michael Nation. Abstained: None. The vote was unanimous in favor of approving the agenda as presented. IV. Community Comments – Kenneth Cochran stated there is no one present requesting to make community comments. V. Minutes of the Regular Meeting November 25, 2025 - Kenneth Cochran stated we need a motion and a second to approve the minutes of November 25, 2025 with discussion, if any, to follow. Robert Green made a motion to approve the minutes of November 25, 2025 as presented. Adam Oliver seconded the motion. There was no discussion or correction noted. The vote: Yeas: Kenneth Cochran, Jennifer Fant, Robert T. Green, David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. Nays: None. Absent: Mary Irvin, Michael Nation. Abstained: None. The vote was unanimous in favor of approving the minutes of the regular meeting held November 25, 2025 as presented. VI. Foundation Report – David Jones gave the Foundation Report in Kourtney Tyson's, the Foundation Director, absence. David Jones reported that the Christmas tree auction was a huge success. They had over 20 entries into and raised over $2,600 with those. Three trees that brought the highest dollars were all from administration. VII. Chief of Staff Report – Dr. John Woods, Chief of Staff, was unable to attend the meeting, however, David Jones said he told him there's really been no changes since last time. He said the staffing wise, everything's going well. The third year Residents are strong and the second years are struggling a little bit like they typically do this time of year so they are trying to help them along but other than that things seem to be going pretty smooth from the medical staff. VIII. Old Business – 1) Construction Update: David Jones gave updates. Board discussion followed. (Mary Irvin arrived at 4:10 p.m.) 2) FYE 2025 Draft Audit Report: Dakota Robinson, CFO, stated there were a few simple things for the Single Audit to come through. The auditors are working on everything and hopefully we will have everything submitted to the state within the next week or two. They do not expect to file an extension. We'll bring you the final copy and if there's any major revisions or changes, obviously he'll dial in and have him discuss that, but we're not expecting any of that and by the time we meet next everything should be filed, done and we'll give you a final report. IX. Review November Statistics and Financials – 1) Statistics: Brent Leonard, NCMC Controller, gave an overview of the November statistics with discussion to follow. 2) Financials: Dakota Robinson, CFO, went over the November financial statements. Robert Green made a motion to approve the Statistical and Financial reports as presented. Thomas Tebbe seconded the motion. The vote: Yeas: Kenneth Cochran, Jennifer Fant, Robert T. Green, Mary Irvin, David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. Nays: None. Absent: Michael Nation. Abstained: None. The vote was unanimous in favor of approving the October Statistical and Financial reports as presented. X. New Business – 1) Resolution #8 – WIC Resolution: Resolution #8 – 2025 was presented to the Board authorizing David Jones, CEO to negotiate a contract or contracts for WIC, which is typically a four year contract, with the Louisiana Department of Health and Hospitals on behalf of the corporation. They require a separate resolution specifically with them. The resolution was read aloud. Robert Green made a motion to approve Resolution #8 as presented. Brenda Smith seconded the motion. The vote: Yeas: Kenneth Cochran, Jennifer Fant, Robert T. Green, Mary Irvin, David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. Nays: None. Absent: Michael Nation. Abstained: None. The vote was unanimous in favor of approving Resolution #8. 2) Resolution #9 – CEO Contract Authorization: Resolution #9 CEO Contact Authorization was presented to the Board for review. After review and discussion David Norman made a motion to approve Resolution #9 authorizing David Jones, CEO to negotiate a contract or contracts and execute said documents on behalf of the corporation and as further noted in the resolution. Jennifer Fant seconded motion to approve Resolution #9 as presented. The vote: Yeas: Kenneth Cochran, Jennifer Fant, Robert T. Green, Jr., Mary Irvin, David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. Nays: None. Absent: Michael Nation. Abstained: None. The vote was unanimous in favor of approving Resolution #9. 3) Resolution #10 CFO Internal Bank Transfer Authority: Resolution #10 was presented to the Board for review and discussion. The resolution will allow the CFO to move money from one account to another inside our accounts – no external expenditures, no external movement of money but just moving because we have 21 accounts that receive income. This will allow him to electronically move that money from those different accounts into our big account. Adam Oliver made a motion to approve Resolution #10 as presented. Mary Irvin seconded the motion. The vote: Yeas: Kenneth Cochran, Jennifer Fant, Robert T. Green, Mary Irvin, David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. Nays: None. Absent: Michael Nation. Abstained: None. The vote was unanimous in favor of approving Resolution #10. 4) CT Maintenance Agreement: David Jones stated if I could get a motion and a second to approve the CT Maintenance Agreement I will discuss it further. Thomas Tebbe made a motion to approve the renewal of the CT Maintenance Agreement. David Norman seconded the motion. David Jones reviewed the CT Maintenance Agreement with the Board. After review and discussion Kenneth Cochran called for a vote: The vote: Yeas: Kenneth Cochran, Jennifer Fant, Robert T. Green, Jr., Mary Irvin, David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. Nays: None. Absent: Michael Nation. Abstained: None. The vote was unanimous in favor of approving the CT Maintenance Agreement as presented. 5) Board Election: Kenneth Cochran stated that David Norman has agreed to conduct this part of the meeting for the election of the Chairman and Vice-Chairman for the 2026 year. David Norman asked if we have any candidates for the position of Chairman or Vice-Chairman 2026 year. Adam Oliver made a motion for the current officers serving to continue for the year 2026. Brenda Smith seconded the motion. The vote: Yeas: Robert T. Green, Jr., Mary Irvin, David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. Nays: None. Absent: Michael Nation. Abstained: Kenneth Cochran, Jennifer Fant. The motion passed for the current Chair, Kenneth Cochran, and current Vice-Chair, Jennifer Fant continue to serve in the respective positions for the year 2026. 6) Electrical Contractor Sleep Study Building: David Jones noted that as previously discussed, an amendment to items #6 is to discuss the quote received for electrical services for the Sleep Study Lab received from Jack Spring Electrical Contractors, Inc. If I can get a motion and a second I will answer any questions you may have. David Norman made a motion to accept the quote, as stated, submitted by Jack Spring Electrical Contractors, Inc. Adam Oliver seconded the motion. Discussion followed. Kenneth Cochran asked if there was any further discussion. There was none. The vote: Yeas: Kenneth Cochran, Jennifer Fant, Robert T. Green, Mary Irvin, David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. Nays: None. Absent: Michael Nation. Abstained: None. The vote was unanimous in favor of approving the quote submitted by Jack Spring Electrical Contractors, Inc. to provide the electrical work for the Sleep Clinic as stated. XI. Administrative Report - David Jones gave his report. Kenneth Cochran added on to the Administrative Report very briefly on the Healthy Living Initiative. XII. Medical Staff Recommendations – December Medical Staff Recommendations were presented by Dakota Robinson, CFO, for Board approval. MEDICAL STAFF APPOINTMENTS: 1) Mary Alfidi, M.D. - Requests Provisional Privileges in the field of Radiology for the period of December 16, 2025 through December 31, 2026. 2) Guillermo Jimenez, M.D. - Requests Provisional Privileges in the field of Radiology for the period of December 16, 2025 through December 31, 2026. MEDICAL STAFF REAPPOINTMENT: 1) Jill Wruble, M.D. - Requests Courtesy Privileges in the field of Radiology for the period of December 16, 2025 through December 31, 2027. 2) Ramin Zamani, M.D Requests Courtesy Privileges in the field of Radiology for the period of December 16, 2025 through December 31, 2027. 3) Samuel Oats, M.D Requests Courtesy Privileges in the field of Radiology for the period of December 16, 2025 through August 30, 2027. 4) Wenwu Zhang, M.D Requests Courtesy Privileges in the field of Cardiology for the period of December 16, 2025 through December 31, 2027. ADVANCE PRACTICE PROFESSIONALS APPOINTMENTS/REAPPOINTMENT: None. EXTENSION REQUEST: 1) Sumita Gokhale - Request extension upon completing his application. 2) Fredric Siskron - Request extension upon completing his application. VOLUNTARY RESIGNATIONS: None. A motion was made by Jennifer Fant to accept the (2) Medical Staff Appointments, (4) Medical Staff Reappointments and (2) Extension Requests. David Norman seconded the motion. The vote: Yeas: Kenneth Cochran, Jennifer Fant, Robert T. Green, Mary Irvin, David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. Nays: None. Absent: Michael Nation. Abstained: None. The vote was unanimous in favor to approve the December Medical Staff recommendations as presented. XIII. Executive Session - Kenneth Cochran stated there is no business to be discussed in Executive Session. XIV. Adjourn - There being no further business Kenneth Cochran said I would entertain a motion to adjourn. Adam Oliver made a motion to adjourn. David Norman seconded the motion. The vote: Yeas: Kenneth Cochran, Jennifer Fant, Robert T. Green, Mary Irvin, David Norman, Adam Oliver, Brenda Smith, Thomas Tebbe. Nays: None. Absent: Michael Nation. Abstained: None. The vote was unanimous in favor to adjourn the meeting. The meeting adjourned at 5:07 p.m. North Caddo Hospital Service District North Caddo Medical Center Vivian, Louisiana Publication Dates LLOU0451612