Regular Council Meeting Tuesday, September 2, 2025

Regular Council Meeting Tuesday, September 2, 2025 1. Participation Information A. To Participate in this Meeting: https://us02web.zoom.us/j/96939835050 (See content for additional information) 2. Opening of Meeting A. Call to Order Johnston City Council Meeting No. 25-17 Mayor Dierenfeld called the meeting to order at 7:02 p.m. B. Roll Call Members present Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt Council Member Reddy participated electronically. C. Welcome Mayor Dierenfeld welcomed residents and guests to the meeting. D. Pledge of Allegiance Mayor Dierenfeld invited the youth in the audience to lead the meeting in the Pledge. E. Agenda Approval City Administrator Mike Pogge-Weaver advised that item 5X would be removed from the agenda. Motion by Rhonda Martin, second by Suresh Reddy to Approve Agenda with the removal of item 5X. Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt 3. Public Communications A. How to Make Public Comments - Electronic Participation B. Special Recognition of Three Johnston Police Department Staff Members Chief of Police Dennis McDaniel recognized three police officers. Sergeant Zach Grandon was presented with a meritorious service commendation for his service as the Community Affairs Sergeant where he worked tirelessly on a multitude of initiatives that fostered community outreach and dialogue. He also developed and coordinated the Citizens Academy, and was instrumental in developing the school resource officer program. He was also commended for his public speaking engagements and trainings on various topics. McDaniel also recognized Officer Jon Alexander for attaining the rank of Corporal. McDaniel provided biographical information on Alexander's tenure in law enforcement. Mayor Dierenfeld administered the oath of office to Alexander, and his family was invited to pin his collar with the corporal brass insignia. McDaniel also introduced Officer Ben Landis who recently graduated from the Iowa Law Enforcement Academy, and provided background information on Officer Landis. Mayor Dierenfeld administered the oath of office to Officer Landis. C. Public Comment Patty Brewington, 9350 NW 70th Avenue, addressed the Council regarding her concerns about not having pedestrian walkway signs on the roundabouts after witnessing a near miss accident involving a child on a bicycle. Public Works Director Matt Greiner advised that staff would take a look at those areas and signage. 4. Public Hearings A. Conduct a Public Hearing on the Matter of Adoption of Plans, Specifications, Form of Contract and Estimate of Cost for the 2025 Royal Park Estates Channel Repair-Phase II; and Consider Resolution No. 25-220 - Adopting Plans, Specifications, Form of Contract and Estimate of Cost; Consider Construction Bids; Consider Resolution No. 25-221 - Making Award of Construction Contract; and Resolution No. 25-222 - Approving Construction Contract and Bond. The Public Hearing opened at 7:25 p.m. Public Works Director Matt Greiner reviewed the bid results, noting the low bid was approximately 40% below the engineer's estimate. Greiner advised that staff and the engineer were recommending awarding the contract to JC Midwest Services, LLC. Greiner noted that while this will be the contractor's first project for the City, the contractor is planning to get started at the end of September. No Public Comments were received. The Public Hearing closed at 7:29 p.m. Motion by Tom Cope, second by James Evans to approve Resolution No. 25-220. Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt Motion by James Evans, second by Rhonda Martin to approve Resolution No. 25-221. Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt Motion by Tom Cope, second by Rhonda Martin to approve Resolution No. 21-222. Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt 5. Consent Agenda A. Consider Approval of the August 18, 2025 Worksession Minutes B. Consider Approval of the August 18, 2025 Meeting Minutes C. Consider Approval of the August 22, 2025 Special Meeting Minutes D. Consider Approval of Out-of-State Travel for the Fire Marshal/Building Official to Attend the ICC Code Hearings and Building Safety Leadership Experience in Cleveland, Ohio from October 18th - 24th, 2025 E. Consider Approval for Out of State Training for Fire District Member to attend First Due Unify Conference F. Consider Resolution No. 25-212 - Declaring an Official Intent Under Treasury Regulation 1.150-2 to Issue Debt to Reimburse the City for Certain Original Expenditures Paid in Connection with Specified Projects G. Consider Requisition REQ00921 to Karl Chevrolet for the Purchase of 2025 1500 Chevy Silverado in the Amount of $45,495.60 H. Consider Requisition REQ00903 in the Amount of $11,280.00 to Iowa Prison Industries for the Tables, Benches and Trash Cans through the Prairie Meadows Grant I. Consider Approval of Jensen Carriage Services Contract for the 2025 Holidays at the Town Center event J. Consider Pay Request No. 4 in the Amount of $36,139.77 to Concrete Connections LLC for Work Completed on the Merle Hay Water Access Project as of August 22, 2025 K. Consider Pay Request No. 4 in the Amount of $3,399.10 to InRoads LLC for Work Completed on the 78th Ave Trail as of August 16, 2025 L. Consider Resolution No. 25-214 - Fixing Date for a Public Hearing On the Proposal to Enter Into a Forgivable Loan Agreement With J4 North, LLC. M. Consider Pay Request No. 3 in the Amount of $0 to Van Maanen Electric, Inc. for the Merle Hay Road Corridor Traffic Signals as of June 30, 2025 N. Consider Resolution No. 25-215 - Approving Change Order No. 3 for the NW 100th Street & NW 78th Avenue Improvements O. Consider Pay Request No. 6 in the Amount of $948,403.06 to InRoads LLC for the NW 100th Street & NW 78th Avenue Improvements NW 70th Avenue to Hidden Valley Drive as of August 16, 2025 P. Consider Pay Request No. 2 in the Amount of $130,366.55 to TK Concrete, Inc. for the NW 54th Street Road Diet as of August 23, 2025 Q. Consider Requisition REQ00925 to Mobotrex for the Purchase and Install of New Traffic Servers in the Amount of $26,299 R. Consider Approval for Out of Country Travel for Police Chief McDaniel to Lead a Delegation of Iowa Law Enforcement Leaders to Kosovo to Develop a Reciprocal Training Agreement, Sept 28-Oct 5, 2025 S. Consider a Conditional Approval of a 5-Day Liquor License Application for Home Builders Association of Greater Des Moines for a Special Event T. Consider Approval of Liquor License Applications and Renewals U. Consider Conditional Approval of a 5-Day Liquor License Application for Showtime Homes V. Consider Pay Request #4 in the Amount of $97,878.75 to Van Maanen Electric, Inc. for the Merle Hay Road Corridor Traffic Signals as of July 31, 2025 W. Consider Releasing Retainage in the Amount of $30,000.00 to McAninch Corporation for the NW 100th Street-NW 54th Avenue to NW 62nd Avenue X. Consider Approval of the Following Items Related to PZ Case 25-03, the Final Plat for Ridgedale Heights Duplexes, Which is Located West of Northwest 100th Street and South of Grenville Drive: Resolution No. 25-216; Approving a Stormwater Management Facilities Maintenance Agreement for Ridgedale Heights Duplexes; Resolution No. 25-217 - Accepting Public Improvements for Ridgedale Heights Duplexes; Resolution No. 25-218 - Approving the Final Plat for Ridgedale Heights Duplexes; Resolution No. 25-219 - Approving the Development Agreement with Ridgedale Rentals, LC Y. Consider Out of State Travel for Police Department Staff Member to Attend IACP Annual Training Conference in Denver, CO, October 17-22 2025 Z. Consider Out of State Travel for Police Department Staff Member to Attend High-Threat CQC Instructor Course in Rosemount, MN, October 19-23, 2025 AA. Consider Resolution No. 25-223 - Accepting the NW 100th Street Reconstruction-NW 54th Avenue to NW 62nd Avenue Project. BB. File and Receive Reports in Item 6 Motion by James Evans, second by Tom Cope to approve the Consent Agenda. Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt 6. Reports A. Johnston Public Library Trustee Minutes for July 2025 7. Non-Consent Agenda A. Consider Approval of Claims in the Amount of $1,771,564.40 Motion by Rhonda Martin, second by James Evans to approve Claims as presented. Final Resolution: Motion Carried Yes: Tom Cope, James Evans, Rhonda Martin, Suresh Reddy, Bryan Burkhardt 8. City Administrator / Staff Comments A. Comments City Administrator Mike Pogge-Weaver reminded Council members of the DART Open House events being held, and encouraged them to attend. 9. City Council Comments A. Comments Council Member Evans thanked the Council, as he is running unopposed in the upcoming election, which he takes as people being happy with the job being done. Council Member Martin, who is also running unopposed also thanked the council for the excellent work they do. She also mentioned that she was interviewed by a wildlife biology graduate. She said the interview was related to sustainability efforts as they relate to wildlife. Mayor Dierenfeld commented that she also met with the graduate, and expounded on the efforts in Johnston that benefit the wildlife. She also commented on the Not Quite Brothers concert that was held in The Yard, noting that it was a great concert and was very well attended. Mayor Dierenfeld also commented on the school shooting incident in Minneapolis, and how those types of incidents reinforced the importance of having a police presence in the schools. Council Member Reddy thanked Council Member Evans for his comments, noting that staff, the Council and Mayor all work together to make things happen in the city. 10. Closing of Meeting A. Upcoming Meeting: Monday, September 15, 2025 - 6:00 p.m. Worksession and 7:00 p.m. Council Meeting B. Meeting Adjournment The meeting adjourned at 7:43 p.m. Paula S. Dierenfeld, Mayor Attest: Cyndee Rhames, City Clerk September 16 2025 LIOW0369382