SEP Board Minutes 9/18/25

SEP Board Minutes 9/18/25 Attendance Voting Board Members Brigid Ernst, Board President Chad Crabb, Board Vice-President Brett Handy, Board Member Kelly Simmons, Board Member Absent Ric Powell, Board Member Absent Lori Slings, Board Member Other Attendees Dr. Dirk Halupnik, Superintendent Lacey Beals, Board Recorder Kevin Baccam, Board Secretary Aiden Walker, Student Council Representative I. Call to Order Meeting was called to order by Board President Brigid Ernst at 5:30 pm. A. Roll Call/Quorum - Declaration Voting: Brigid Ernst - Yes Chad Crabb - Yes Brett Handy - Yes Lori Slings - Yes B. Agenda Adoption Motion was made to approve the board agenda. Motion made by: Lori Slings Motion seconded by: Brett Handy Voting: Unanimously Approved C. District Vision and Mission D. Pledge of Allegiance E. Public Comments No public comments. F .Consent Agenda Motion was made to approve the consent agenda. Motion made by: Lori Slings Motion seconded by: Brett Handy Voting: Unanimously Approved 1. Certified Personnel Action [communication] 2. Classified Personnel Action (communication) 3. Claims and Accounts (fiscal integrity) 4. Approval of Minutes (communication) 5. Open Enrollment (communication) II. Old/New Business A. Confirmation of Next Meeting (communication) Motion was made to approve the next scheduled board meeting dates of October 2 and October 16, 2025. Motion made by: Chad Crabb Motion seconded by: Lori Slings Voting: Unanimously Approved B. Modified Allowable Growth - Special Education (fiscal integrity) Motion was made to approve the request for increased modified allowable growth for submission to the School Budget Review Committee (SBRC) in the amount of $4,104,562 for the special education deficit for the 2024-2025 school year. Motion made by: Chad Crabb Motion seconded by: Lori Slings Voting: Unanimously Approved C. Modified Allowable Growth - LEP (Limited English Proficiency) (fiscal integrity) Motion was made to approve the request for increased modified allowable growth for submission to the School Budget Review Committee (SBRC) in the amount of $560,062 for LEP instruction costs in excess of funding for the 2024-2025 school year. Motion made by: Lori Slings Motion seconded by: Brett Handy Voting: Unanimously Approved D. New District Office and Support Services Building Renovation Project - Hansen Company - Final Completion Motion was made to approve the New District Office and Support Services Building Renovation Project for Final Completion. The Board also authorizes retainage to be released to Hansen Company. Motion made by: Lori Slings Motion seconded by: Chad Crabb Voting: Unanimously Approved E. Board Appointment (communication) Motion was made to appoint former board member Gary Fischer to fill the vacancy on the Board until a successor is elected and qualified at the next regular school election, which will be held on November 4, 2025. Motion made by: Brett Handy Motion seconded by: Lori Slings Voting: Unanimously Approved III. Topics for Discussion A. National Math Star Students (high academic achievement) Superintendent Dr. Dirk Halupnik recognized 15 current 4th grade students that finished in the top 2% in the state in math on their 3rd grade ISASP assessments. Those students are Aiden Behrens, Bareth Burgett, Ezra Cordero, Avalyn Derosear, Leonardo Gamarra Villa, Maddox Henry, Jackson Hines, Paxton Howell, Elliott Kenison, Roman Kuntz, Lillian Nelson, Nori Nguyen, Charlotte Olson, Ellen Peterson, Liam Thomas. 2 of those students, Elliot Kenison and Lillian Nelson, were named National Math Stars. B. Professional Learning Update (high academic achievement) Associate Superintendent Jo Ellen Latham gave information on the professional development planned for September 29, 2025. C. Superintendent's Report (communication) Superintendent Dr. Halupnik provided an update on current events including, but not limited to, fall activities, Southeast Polk homecoming, and candidates that have turned in paperwork to run for school board this November. D. Certified Annual Report (fiscal integrity) Chief Financial Officer Kevin Baccam gave a status update on the district fiscal reports due to the Department of Education. IV. Adjournment Meeting adjourned at 5:59 pm. October 1 2025 LIOW0376428