STATEMENT OF COUNCIL PROCEEDINGS March 16, 2026, 6:00 p.m.

STATEMENT OF COUNCIL PROCEEDINGS March 16, 2026, 6:00 p.m. The City Council of Boone, Iowa, met in regular session in the City Hall Council Chambers on March 16, 2026, at 6:00 p.m. with Mayor Casotti presiding. The meeting was also available via Zoom. The following Council Members were present: Hammer, Henson, Moorman, Hilsabeck, Williamson, and Angstrom. Absent: Kahookele. Moorman moved; Williamson seconded to approve the agenda as presented. Ayes: Henson, Moorman, Hilsabeck, Williamson, Angstrom, and Hammer. Nays: none. Hilsabeck moved; Williamson seconded to set a public hearing for April 6, 2026, at 6:00 p.m. to consider the adoption of the Fiscal Year 2027 Capital Improvement Plan. Ayes: Moorman, Hilsabeck, Williamson, Angstrom, Hammer, and Henson. Nays: none. Angstrom moved; Hilsabeck seconded to set a public hearing for April 6, 2026, at 5:00 p.m. for the consideration of the proposed Fiscal Year 2027 Tax Levy. Ayes: Hilsabeck, Williamson, Angstrom, Hammer, Henson, and Moorman. Nays: none. Iacovos Zachariades, President and CEO of Global Reach, spoke to the Council to offer his services for building a new website and expressed interest in working with the City of Boone. Andrews reported that on March 1st he was notified that the City's supplier, Core & Main, is no longer affiliated with the water meter manufacturer currently used by the City. Water meters must now be shipped from Texas with an approximate six (6)-week lead time, requiring the City to order in advance and maintain adequate inventory. Andrews stated that he may request a budget amendment as a precaution to order meters in advance if needed and will begin researching other manufacturers and suppliers, preferably local options. Moorman stated that four (4) Boone Downtown Incentive Fund (BDIF) projects are currently underway and encouraged businesses in the downtown area to apply. Andrews informed the Council that the Public Works' street sweeper is five (5) years old with approximately 3,500 hours. During servicing, staff identified issues and sent the sweeper to the manufacturer, who found multiple problems and provided an estimated repair cost of $32,000. Andrews negotiated the estimate down to $23,000 but noted it remains an estimate, not a quote, and that the repair line item is currently over budget. Moorman moved; Williamson seconded to authorize Andrews to proceed with the repairs. Ayes: Williamson, Angstrom, Hammer, Henson, Moorman, and Hilsabeck. Nays: none. Williamson presented the Library report, reviewed their grant funding requests, and noted the Library will celebrate its 125th anniversary on October 2nd, with related events beginning in May. Kevin Pearson, Park Commissioner, reported that the Park Commission plans to hold its final meeting on the Park's ten (10)-year plan on March 30th to review the remaining three (3) items. He also stated they would like to hold public meetings on April 16th at 9:00 a.m. and 6:30 p.m., and April 21st at 6:30 p.m., to present findings, answer questions, and gather public input regarding potential bonding options. Osmundson stated there is a Spring Break movie in the Auditorium, March 17th at 2:00 p.m. The Employee Wellness Lunch and Learn is March 31st with a speaker. There is no cardio dance on Saturday, March 21st. Henson moved; Moorman seconded to approve Change Order No. 2 for the Water Treatment Plant Ground Storage Reservoir Rehabilitation Project for adding additional days to the contract as a result of delays related to Automatic Systems' federal registration requirements and account access complications. Ayes: Angstrom, Hammer, Henson, Moorman, Hilsabeck, and Williamson. Nays: none. Elmquist requested authorization to apply for a $180,000 Community Development Block Grant (CDBG) to assist low-to moderate-income homeowners with roof repair or replacement. No matching funds are required; however, a 10% match of $18,000 would strengthen the application and could be funded through the City's Low-to-Moderate Income TIF funds. Elmquist noted approximately $150,000 is currently available in that fund. The grant would also cover administrative costs to allow the City to hire an administrator to assist with the application, reporting, and drawdown requests. Henson moved; Williamson seconded to authorize Elmquist to apply for the $180,000 CDBG grant. Ayes: Hammer, Henson, Moorman, Hilsabeck, Williamson, and Angstrom. Nays: none. Elmquist reported changes to the proposed budget based on recommendations from the budget work session. The Fire Department's part-time salary line was increased to $262,100 to allow coverage 100% of time of a fourth staff member using part-time staff, and the Fire Medicare line was increased from $33,000 to $37,000. Parks' full-time salaries was reduced to $173,000 and part-time salaries increased to $102,000 to remove the additional full-time employee that was originally proposed and to accommodate additional part-time. Cemetery full-time salaries were reduced to $70,000 and part-time salaries increased to $45,900. Elmquist advised that the Economic Development line was reduced from $79,000 to $40,000, while the Economic Development contract was increased to $130,000 to cover the full $110,000 Ames Alliance contract and services from The Concept Works. Employee benefits for Ames Alliance, previously paid from the Trust and Agency account, was moved to the General Fund, offset by the reduction in the Economic Development line. City Administration salary of $9,000, originally paid from the Economic Development budget, was reallocated across the General, Water, Sewer, and Road Use funds. Council discussed the handling of prior years' Ames Alliance payments out of the Trust and Agency Fund. Mayor Casotti clarified that the situation was not the result of any intentional wrongdoing, but rather an action taken at the time under the belief it was correct. The funds were appropriately spent; however, they should have been paid from the General Fund rather than the Trust and Agency Fund. Mayor Casotti suggested correcting the issue moving forward. Elmquist added that completing the transfer would restrict how the funds could be used, whereas leaving them in the General Fund would provide flexibility to address potential shortfalls in future years, including covering Trust and Agency needs if necessary. Elmquist further explained that the Trust and Agency Fund cover expenses such as health insurance, dental insurance, sick and vacation buyouts, 411 benefits, and police and fire self-insured workers' compensation claims. Hammer stated that he supported transferring the funds to correct the oversight. Angstrom moved; Hilsabeck seconded to leave the funds in the General Fund at this time, with the option to backfill the Trust and Agency Fund in the future if needed. Ayes: Henson, Moorman, Hilsabeck, Williamson, and Angstrom. Nays: Hammer. Elmquist stated the accounts payable position is currently vacant. She discussed with the Finance Officer a plan to fill the role with a part-time employee by splitting the payroll and accounts payable duties, which often occur during the same week and create workload strain. The proposal would assign payroll as a primary responsibility to the Deputy Clerk and accounts payable to the part-time position, with both roles being cross-trained. If this is unsuccessful, they will request approval to fill the position with a full-time employee, with additional duties to support multiple departments, assist during staffing shortages, and aid in succession planning. Elmquist informed the Council of a police officer resignation effective March 28th. She noted the Police Department has eighteen (18) authorized positions, including the Chief, though staffing levels are currently impacted by a deployment, a potential additional departure, an officer on light duty and eventually a temporary leave until December. As of April 1st, thirteen (13) officers are expected to be actively working. The additional officer position had been previously approved to help maintain staffing levels in anticipation of the deployment and future retirement. The Council had no objections to posting the open position, with further discussion on a possible hiring incentive at a later time. Elmquist stated that the Boone County Fairgrounds is requesting a letter of support for the purpose of applying for grants to renovate the community building. The Council expressed no concerns with the draft letter presented. Mayor Casotti asked if there were any questions or items to be removed from the Consent Agenda; no requests were made. Williamson moved; Angstrom seconded to approve the following items on the Consent Agenda: 1) Minutes of previous meetings. 2) Bills payable. 3) Alcohol License renewal for The Goat Tobacco and Liquor Hub. 4) Retail tobacco renewal for Hy-Vee. 5) Retail tobacco renewal for the Goat Tobacco and Liquor Hub. 6) Resolution 3491 authorizing the payment of $187,555.33 to Municipal Pipe Tool Company, LLC for work completed on the 2026 Sanitary Sewer CIPP Lining Project. 7) Appointment of Jacob Heinz to the Airport Commission for a six (6) year term, replacing Matt Grabau, expiring March 31, 2032. 8) Appointment of Alexa Derry to the Human Service Committee for a three (3) year term, replacing Alex Merk, expiring December 31, 2028. Ayes: Moorman, Hilsabeck, Williamson, Angstrom, Hammer, and Henson. Nays: none. Henson moved; Hilsabeck seconded to approve the second reading of Ordinance 2325 to allow the City of Boone, Iowa, to change the twenty-four-hour parking regulations in the Code of Ordinances, amend Section 69.13(2)(DD): "Tenth Street from Harrison Street to Monona Street. Parking is prohibited on the south side of Tenth Street from Division Street to Harrison Street." Ayes: Hilsabeck, Williamson, Angstrom, Hammer, Henson, and Moorman. Nays: none. Alliant Energy, Utilities, 1,633.20, Alliant Energy, Utilities, 62,940.98, Amazon Capital Services Inc., Parts/Supplies, 750.73, Arnold Motor Supply, Parts/Supplies, 458.57, Arnold Motor Supply, Parts/Supplies, 392.34, Ascendance Trucks Midwest LLC, Parts/ Supplies, 93.79, Barkmeier Auto Repair LLC, Vehicle Maintenance, 281.36, Blackstrap, Road Salt, 4,289.56, Bomgaars, Parts/Supplies, 69.84, Bomgaars, Parts/Supplies, 400.34, Boone Ace Hardware, Parts/Supplies, 80.46, Boone Ace Hardware, Parts/Supplies, 210.02, Boone County Landfill, Landfill Disposal, 2,941.26, Boone County Treasurer, Vehicle Registration, 51.00, Boone News Republican, Publications, 494.08, Border States Industries, Parts/Supplies, 51.63, Bradley Rholl, Cell Reimbursement, 19.00, CDS Global, On-Line CC Processing, 477.55, CDS Global, On-Line CC Processing, 4,924.48, CenturyLink, Line Charges, 188.84, Chase Signs & Graphics, Street Sign, 25.00, CJ Cooper & Associates, Lab Test, 240.00, CMC Rescue Inc., Training – Fire Department, 3,050.00, Contractor Solutions, Equipment Rental, 420.00, Core & Main LP, Water Meters/Parts, 16,665.00, D & J Complete Tree Service, Feb Snow Removal, 1,360.00, Dakota Supply Group, Repairs,741.55, Donald Zehner, Reimbursement, 25.00, Drew Demery, Cell Reimbursement, 19.00, Duncan Heating & Plumbing, Snow Hauling, 840.00. Ecolab Institutional, Pest Control, 113.40, Eduardo Cortes, CDL Reimbursement, 46.00, Edward Higgins, Training Reimbursement, 118.00, Employee Benefit System, Flex Claims, 577.86, Employee Benefit System, Health Insurance Premium, 106,921.80, EMC Insurance Companies, Insurance Claim Deductible, 250.00, EMS Detergent Services, Supplies, 198.80, Fareway Inc., Supplies, 47.97, Fareway Inc., Supplies, 14.48, Fast Lane Auto Care, Supplies, 138.99, FBI-LEEDA, Training – Police Department, 795.00, First Data Merchant Serv, On-Line CC Processing, 2,230.59, FirstNet, Wireless Services, 221.46, Galls LLC, Supplies, 123.03, Garbage Guys, Waste Removal, 21.75, Graymont Western Lime Inc., Chemicals, 8,068.32, Hach Company, Lab Chemicals, 471.90, Heartland Tire & Auto, Repairs, 38.00, Heritage Petroleum, LLC, Fuel, 308.00, Hiway Truck Equipment Inc., Parts/Supplies, 96.97, IAAWP, Training – Police Department, 160.00, IASRO, Training – Police Department, 250.00, IMFOA, Membership Dues, 100.00, Infobunker LLC, Line Of Sight Internet, 38.00, Iowa One Call, Locates, 64.70, J & M Displays, Inc., 2026 Fireworks, 15,500.00, Janna Moyer, EBS Refund, 105.76, John Logue, Snow Hauling, 700.00, KWBG, Advertising Contract, 367.20, McGill Computer Service, Computer Services, 1,518.50, Menards-Ames, Parts/Supplies, 569.56, Midwest Quality Wholesale, Supplies, 21.56, Municipal Pipe Tool, Sanitary Sewer Lining,187,555.33, NCL Of Wisconsin Inc., Lab Chemicals, 153.88, New Century FS, Fuel, 5,749.00, Nikkel & Associates Inc., Repair Hanging Heater, 1,546.51, Northwest Ag Systems, Inc., Snow Hauling, 840.00, Nuso LLC, Phone Lines, 275.32, Ogden Telephone Co., Internet Services, 549.75, O'Reilly Automotive Stores Inc., Supplies, 9.99, Pave Grade LLC, Snow Removal, 839.00, Phelps The Uniform Specialists, Supplies, 24.52, Portable Pro, Portable Toilet, 255.00, Raco MFG & Engineering Co., Annual Alarm System Services1,800.00, Reliant Fire Apparatus Inc, Parts/Supplies, 214.76, Schumacher Elevator Co., Elevator Maintenance, 2,640.77, Seth Janssen, Cell Reimbursement, 19.00, Shane Lovig, Training – Fire Department, 25.00, Shank Constructors Inc., Headworks Project, 50,922.00, Short Elliott Hendrickson Inc., Engineering, 233,099.94, Stuehmer Contracting, Custodial Services – City Hall, 800.00, Truck Equipment Inc., Parts/Supplies, 207.57, US Water Services Corporation, Operation/Maintenance Contract, 83,680.12, USA Blue Book, Parts/Supplies, 87.35, Vision Bank of Iowa, Training/Supplies, 436.82, Walters Sanitary Service Inc., Waste Removal, 280.00, Walters Sanitary Service Inc., Waste Removal, 351.54, Weather Or Naut, Meals for Citizen Academy, 324.00, WHKS & Co., I/I Inspections, 2,325.00, Wonderware Inc., Website Hosting/Licensing, 229.17, Xerox Corporation, Copier Agreement, 59.77, Paid Report Total, 819,633.29. Receipts by Fund: General, 165,671.18, Special, 210.00, Hotel/Motel, 0.00, Road Use Tax, 0.00, Debt Service, 0.00, Water Utility, 289,067.22, Sewer Utility, 265,842.89, Family Resource Center, 2,414.56, Capital Project, 4,789.39, Storm Water Utility, 54,321.14, Expendable Trust, 10,353.12, Agency Account, -35.26. Expenditures by Fund: General, 188,759.37, Special, 0.00, Hotel/Motel, 15,500.00, Road Use Tax, 30,210.97, Debt Service, 0.00, Water Utility, 98,103.19, Sewer Utility, 252,937.71, Family Resource Center, 1,704.98, Capital Project, 124,778.92, Storm Water Utility, 2,325.00, Expendable Trust, 460.60, Agency Account,104,852.59. Mayor Casotti advised that the City-wide cleanup program needs to be discussed, as it has become a significant expense and is being used beyond its intended purpose of cleaning up outdoor properties. The Council agreed to hold a special meeting on March 25th at 5:00 p.m. There being no further business to come before the Council, the meeting adjourned at 7:01 p.m. ATTEST: Kim Majors, City Clerk Dave Casotti, Mayor March 26 2026 LIOW0484969