URBANDALE SANITARY SEWER DISTRICT MEETING MINUTES

URBANDALE SANITARY SEWER DISTRICT MEETING MINUTES Minutes for Regular Meeting April 8, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on April 8, 2025, commencing at 3:30 p.m. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was called to order by D.J. Nawrocki, President, at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Nawrocki and Henry. Sassatelli was absent. Also present: Paul A. Drey of Brick Gentry P.C., Attorney for the District; Bob Veenstra of Greenwood Consulting, LLC, District Engineer; John Larson, City Engineer; and Majken Fife, Department Secretary. 2. Moved by Henry, seconded by Nawrocki, to approve the regular meeting minutes of March 27, 2025. On roll call: Ayes, Nawrocki and Henry. Nays, none. Motion carried. 3. Moved by Henry, seconded by Nawrocki, to approve Check Nos. 5769 thru 5776, and ICA Check No. 2257 as listed on the Bill List for April 8, 2025, below. On roll call: Ayes, Nawrocki and Henry. Nays, none. Motion carried. 5769 BRICK GENTRY P.C. March 2025 Legal: Regular - $4,239.25; CIP -$2,075.00; Retainer - $500.00 $6,814.25 5770 BRICK GENTRY P.C. March 2025 Legal: Joint – WRA $345.00 5771 GREENWOOD CONSULTING, LLC Engineering Svcs. Monthly Retainer – February 2025 $500.00 5772 CITY OF URBANDALE Monthly Report – February 2025 $25,852.63 5773 VEENSTRA & KIMM, LLC NWWCTSE-2023 Project – 2/16/25-3/22/25 $27,379.84 5774 JOSEPH SASSATELLI Trustee Fees – 3rd Qtr. FY2025 $800.00 5775 D.J. NAWROCKI Trustee Fees – 3rd Qtr. FY2025 $700.00 5776 BILL HENRY Trustee Fees – 3rd Qtr. FY2025 $700.00 ICA 2257 CITY OF DES MOINES WRA Budget Share – May 2025; #139769 $375,639.60 4. Nawrocki announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Attorney and the Trustees discussed the financial investments of the District. It was decided the maturing CD will be reinvested with Central Bank for 5 months at a rate of 4% APR. The Attorney and the Trustees then discussed the potential rate increases. The Attorney advised Matt Stoffel with PFM continues to work on the narrative and will likely have it for review by the Trustees at the next meeting. Rate increase will potentially be approved in May so that notice can be made to customers in June, and collections can begin July 1, 2025. The Attorney, the District Engineer and the Trustees then discussed the Northwest Walnut Creek Trunk Sewer Extension – 2023 Project. Moved by Nawrocki, seconded by Henry, to approve Pay Estimate No. 4 to S.J. Louis Construction, Inc. in the amount of $88,119.74, as recommended by Veenstra and Kimm. On roll call: Ayes, Nawrocki and Henry. Nays, none. Motion carried. The Attorney, the District Engineer and the Trustees then discussed the Trunk Sewer Rehabilitation Project. The District Engineer advised the WRA has agreed to reduce the scope of the transfer, and an agreement will be drawn up to reflect the agreement, including provisions regarding the transfer of easements. This project continues to move forward. 6. The District Engineer indicated that there was no further information to report at this time. 7. The City Engineer presented the monthly expense report for March 2025. Moved by Henry, seconded by Nawrocki, to approve the monthly expense report for March 2025 and to set for payment in the amount of $31,880.29 at the next regular meeting. On roll call: Ayes, Nawrocki and Henry. Nays, none. Motion carried. The City Engineer presented the bids for the 2025 Sanitary Sewer Lining Program and recommended approval. The lowest bid was from Municipal Pipe Tool Co. LLC, Inc in the amount of $556,675.15. The Urbandale Sanitary Sewer District portion of the project is in the amount of $375,760.35. Moved by Henry, seconded by Nawrocki, to approve the bids for the 2025 Sanitary Sewer Lining Program. On roll call: Ayes, Nawrocki and Henry. Nays, none. Motion carried. 8. There being no further business, Nawrocki declared the meeting adjourned at 3:48 p.m., with the next regular meeting to be held on Thursday, April 24, 2025. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk Minutes for Regular Meeting April 24, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on April 24, 2025, commencing at 3:30 p.m. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was called to order by D.J. Nawrocki, President, at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Nawrocki, Henry, and Sassatelli. Also present: Paul A. Drey of Brick Gentry P.C., Attorney for the District; Luke Zielinski, Associate Attorney; Bob Veenstra of Greenwood Consulting, LLC, District Engineer; John Larson, City Engineer; Kristin Brostrom, Assistant Director of Engineering; and Majken Fife, Department Secretary. 2. Moved by Henry, seconded by Nawrocki, to approve the regular meeting minutes of April 8, 2025. On roll call: Ayes, Nawrocki and Henry. Abstentions, Sassatelli. Nays, none. Motion carried. 3. Moved by Henry, seconded by Nawrocki, to approve Check Nos. 5777 thru 5779 as listed on the Bill List for April 24, 2025, below. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 5777 CITY OF URBANDALE Monthly Report – March 2025 $31,880.29 5778 S.J. LOUIS CONSTRUCTION, INC. NWWCTSE – 2023 Project- Pay Estimate No. 4 $88,119.74 5779 MOODY'S INVESTORS SERVICE, INC. Professional Svcs 4/1/24-3/31/25 – Invoice #P046011333 $500.00 4. Nawrocki announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Attorney and the Trustees discussed the financial investments of the District. The Attorney advised he will request rates for the maturing CD's at TruBank and Green State Bank. Once the rates are received, a decision on reinvestment of these CD's will be made. The Attorney and the Trustees then discussed the potential rate increases. The Attorney advised Matt Stoffel with PFM is working on the proposed narrative and it will be available for review by the Trustees at the meeting in May. Rate increase will be in place by May 2025 so that collections can begin June 1, 2025. The Attorney, the District Engineer, and the Trustees then discussed the Northwest Walnut Creek Trunk Sewer Extension – 2023 Project. This project continues to move forward. The Attorney, the District Engineer and the Trustees then discussed the Trunk Sewer Rehabilitation Project. The Attorney stated a draft of the 28E Agreement should be ready for review at an upcoming meeting. Moved by Sassatelli, seconded by Henry, to approve proposed agreements for engineering services by Greenwood Consulting LLC for Merle Hay Road Lift Station Force Main Replacement and for the Trunk Sewer Extension – Aurora to Meredith 2025. On Roll Call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 6. The District Engineer indicated that there was no further information to report at this time. 7. The City Engineer presented the bids for the 2025 Sanitary Sewer Spot Repair Program and recommended approval. The lowest bid was from MPS Engineers dba Kingston Services in the amount of $59,150. Moved by Sassatelli, seconded by Nawrocki, to approve the bids for the 2025 Sanitary Sewer Spot Repair Program. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 8. There being no further business, Nawrocki declared the meeting adjourned at 3:59 p.m., with the next regular meeting to be held on Tuesday, May 13, 2025. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk Minutes for Regular Meeting May 13, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on May 13, 2025, commencing at 3:30 p.m. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was called to order by D.J. Nawrocki, President, at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Nawrocki, Henry, and Sassatelli. Also present: Paul A. Drey of Brick Gentry P.C., Attorney for the District; Bob Veenstra of Greenwood Consulting, LLC, District Engineer; Kristin Brostrom, Assistant Director of Engineering; and Majken Fife, Department Secretary. 2. Moved by Sassatelli, seconded by Nawrocki, to approve the regular meeting minutes of April 24, 2025. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 3. Moved by Sassatelli, seconded by Nawrocki, to approve Check Nos. 5780 thru 5782, ICA No. 2258, and the ACH payments that will be made on May 29, 2025, as listed on the Bill List for May 13, 2025, below. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 5780 BRICK GENTRY P.C. April 2025 Legal: Regular - $5,993.43; CIP -$1,188.43; Retainer - $500.00 $7,681.86 5781 BRICK GENTRY P.C. April 2025 Legal: Joint – WRA $285.00 5782 VEENSTRA & KIMM, LLC NWWCTSE-2023 Project-3/23/25-4/19/25 $7,463.50 ICA 2258 CITY OF DES MOINES WRA Budget Share – June 2025; #140419 $375,639.60 ACH 5/29/25 UMB BANK NA GO CLN SRS 2020 – Matured Bond $135,000; Interest $9,900.00 $144,900.00 ACH 5/29/25 UMB BANK NA GO CLN SRS 2022 – Matured Bond $190,000; Interest $69,237.50 $259,237.50 4. Nawrocki announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Attorney and the Trustees discussed the financial investments of the District. Moved by Henry, seconded by Nawrocki, to reinvest two CDs with Green State Bank, each for a 15-month term at an interest rate of 3.990%. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. Moved by Sassatelli, seconded by Nawrocki, to ratify the reinvestment of the CD with TruBank for a 12-month term at an interest rate of 4.04%. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. Moved by Sassatelli, seconded by Nawrocki to accept and file District Financials through 3rd quarter of fiscal year 2025. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The Attorney and the Trustees then discussed the potential rate increase schedule. The initial rate increase will go into effect on the July 1, 2025 bill, with subsequent increases to occur successively on the June 1st bill each year 2026-2030 respectively. Moved by Sassatelli, seconded by Nawrocki to adopt the rate increase and to accept the proposed rate increase schedule, as presented. On roll call: Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The Attorney, the District Engineer, and the Trustees then discussed the Northwest Walnut Creek Trunk Sewer Extension – 2023 Project. Moved by Sassatelli, seconded by Nawrocki, to approve Pay Estimate No. 5 to S.J. Louis Construction, Inc. in the amount of $309,248.72, as recommended by Veenstra and Kimm. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The Attorney, the District Engineer and the Trustees then discussed the Trunk Sewer Rehabilitation Project. This project continues to move forward. The Attorney then discussed the 28E Agreement between the District, the City of Waukee, and Waukee School District. Moved by Nawrocki, seconded by Henry to approve the 28E Agreement as presented. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 6. The District Engineer indicated that there was no further information to report at this time. 7. The Assistant Director of Engineering presented the monthly expense report for April 2025. Moved by Henry, seconded by Nawrocki, to approve the monthly expense report for April 2025 and to set for payment in the amount of $37,569.41 at the next regular meeting. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The Assistant Director of Engineering then discussed the Foundation Drain Disconnection Program. 8. There being no further business, Nawrocki declared the meeting adjourned at 4:07 p.m., with the next regular meeting to be held on Thursday, May 29, 2025. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk Minutes for Regular Meeting May 29, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on May 29, 2025, commencing at 3:30 p.m. Moved by Henry, seconded by Sassatelli, to have Joseph Sassatelli serve as Acting President in the absence of D.J. Nawrocki. Ayes, Sassatelli and Henry. Nays, none. Motion carried. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was called to order by Joseph Sassatelli, Acting President at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Sassatelli and Henry. Nawrocki was absent. Also present: Paul A. Drey of Brick Gentry P.C., Attorney for the District; Bob Veenstra of Greenwood Consulting, LLC, District Engineer; John Larson, City Engineer; Kristin Brostrom, Assistant Director of Engineering; and Majken Fife, Department Secretary. 2. Moved by Sassatelli, seconded by Henry, to approve the regular meeting minutes of May 13, 2025, with the amended interest rates on the renewed CDs. On roll call: Ayes, Henry and Sassatelli. Nays, none. Motion carried. 3. Moved by Sassatelli, seconded by Henry, to approve Check Nos. 5783 and 5784 as listed on the Bill List for May 29, 2025, below. On roll call: Ayes, Henry and Sassatelli. Nays, none. Motion carried. 5783 CITY OF URBANDALE Monthly Report – April 2025. $37,569.41 5784 S.J. LOUIS CONSTRUCTION, INC. NWWCTSE – 2023 Project – Pay Estimate No. 5 $309,248.72 4. Sassatelli announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Attorney and the Trustees discussed the financial investments of the District. The Attorney advised he will request rates for the maturing CD at Freedom Financial. Once the rates are received, a decision on reinvestment of the CD will be made. The Attorney, the District Engineer, and the Trustees then discussed the Northwest Walnut Creek Trunk Sewer Extension – 2023 Project. This project continues to move forward. The Attorney and the Trustees then discussed the Trunk Sewer Rehabilitation Project. The Attorney advised a draft of the 28E Agreement has been started and should be available for review in the coming months. The Attorney and Trustees discussed the proposed Ordinance regarding the Foundation Drain Disconnection Program. After discussion, it was agreed to add a provision that the District will suspend the non-compliance fee to the tenant if the city is in litigation with the landlord regarding non-compliance of the ordinance. Further discussion and review will continue at an upcoming meeting. 6. The District Engineer discussed the ENR Construction Cost Index Annual Adjustment. Moved by Sassatelli, seconded by Henry, to approve and accept the 1.97% increase of the ENR Annual Adjustment. On roll call: Ayes, Henry and Sassatelli. Nays, none. Motion carried. 7. The City Engineer discussed the sewer backup at 7515 Roseland Drive. The cause of the backup appears to be the fault of the contractor working on a city project. The Assistant Director of Engineering presented the Site Plan Review, "Pizza Ranch Addition", 4954 86th Street, and recommended approval. Moved by Sassatelli, seconded by Henry to approve the Site Plan Review, "Pizza Ranch Addition", 4954 86th Street. On roll call: Ayes, Henry and Sassatelli. Nays, none. Motion carried. 8. There being no further business, Sassatelli declared the meeting adjourned at 3:56 p.m., with the next regular meeting to be held on Tuesday, June 10, 2025. Joseph Sassatelli, Acting President ATTEST: Bill Henry, Clerk Minutes for Regular Meeting June 10, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on June 10, 2025, commencing at 3:30 p.m. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was called to order by D.J. Nawrocki, President, at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Nawrocki and Henry. Sassatelli was absent. Also present: Luke Zielinski, Associate Attorney of Brick Gentry P.C.; Bob Veenstra of Greenwood Consulting, LLC, District Engineer; Tim Stovie, Assistant Director of Public Works; and Majken Fife, Department Secretary. 2. Nawrocki and Henry agreed to table approval of meeting minutes of May 29, 2025, until the next meeting. 3. Moved by Henry, seconded by Nawrocki, to approve Check Nos. 5785 thru 5789, as listed on the Bill List for June 10, 2025, below. On roll call: Ayes, Nawrocki and Henry. Nays, none. Motion carried. 5785 BRICK GENTRY P.C. May 2025 Legal: Regular - $6,082.25; CIP -$1,170.00; Retainer - $500.00 $7,752.50 5786 BRICK GENTRY P.C. May 2025 Legal: Joint – WRA $180.00 5787 GREENWOOD CONSULTING, LLC Engineering Retainer – April and May $1,000.00 5788 VEENSTRA & KIMM, LLC NWWCTSE-2023 Project – 4/20/25-5/17/25 $4,818.39 5789 GANNETT IOWA LOCALiQ Des Moines Register Publication Fees – Rate Increase Notice $31.60 4. Nawrocki announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Associate Attorney and the Trustees discussed the financial investments of the District. Moved by Henry, seconded by Nawrocki, to ratify and approve the reinvestment of approximately $1,458,000 into a new CD at Freedom Financial for 9 months at an interest rate of 4.090% (4.15% APR) and to deposit the remaining $500,000 into the District's account at GreenState Credit Union to cover upcoming capital improvement project expenses, as previously discussed. On roll call: Ayes, Nawrocki and Henry. Nays, none. Motion carried. The Associate Attorney then discussed the upcoming audit and fiscal year ending June 30, 2025. The Associate Attorney indicated that it is anticipated that an engagement letter from Denman CPA, LLP will be presented at the next meeting, and that fiscal year documents are being gathered to be provided to Denman CPA, LLP in early July. The Associate Attorney advised the WRA budget for 2026 has been received and the WRA Annual Certificate for Participating Communities and accompanying narrative will be presented at the next meeting for review and approval by the Trustees. The Associate Attorney, the District Engineer and the Trustees then discussed the Northwest Walnut Creek Trunk Sewer Extension – 2023 Project. Moved by Henry, seconded by Nawrocki, to approve Pay Estimate No. 6 to S. J. Louis Construction, Inc. in the amount of $630,574.08, as recommended by Veenstra and Kimm, and to be set for payment at the next meeting. On roll call: Ayes, Nawrocki and Henry. Nays, none. Motion carried. The Associate Attorney, the District Engineer and the Trustees then discussed the Trunk Sewer Rehabilitation Project. This project continues to move forward. 6. The District Engineer indicated that there was no further information to report at this time. 7. The Assistant Director of Public Works presented the monthly expense report for May 2025. Moved by Nawrocki, seconded by Henry, to approve the monthly expense report for May 2025 and to set for payment in the amount of $44,453.00 at the next regular meeting. On roll call: Ayes, Nawrocki and Henry. Nays, none. Motion carried. 8. There being no further business, Nawrocki declared the meeting adjourned at 3:41 p.m., with the next regular meeting to be held on Thursday, June 26, 2025. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk Minutes for Regular Meeting June 26, 2025 The Board of Trustees of the Urbandale Sanitary Sewer District met on June 26, 2025, commencing at 3:30 p.m. The regular meeting of the Board of Trustees of the Urbandale Sanitary Sewer District was called to order by D.J. Nawrocki, President, at the Urbandale Community Development and Engineering/Public Works Building. 1. Roll Call: Nawrocki, Henry, and Sassatelli. Also present: Paul A. Drey of Brick Gentry P.C., Attorney for the District; Bob Veenstra of Greenwood Consulting, LLC, District Engineer; John Larson, City Engineer; Kristin Brostrom, Assistant Director of Engineering; and Majken Fife, Department Secretary. 2. Moved by Sassatelli, seconded by Henry, to approve the regular meeting minutes of May 29, 2025. On roll call: Ayes, Henry and Sassatelli. Abstentions, Nawrocki. Nays, none. Motion carried. Moved by Henry, seconded by Nawrocki, to approve the regular meeting minutes of June 10, 2025. On roll call: Ayes, Nawrocki and Henry. Abstentions, Sassatelli. Nays, none. Motion carried. 3. Moved by Nawrocki, seconded by Henry, to approve Check Nos. 5790 thru 5793 and the ACH payment that will be made on June 26, 2025, as listed on the Bill List for June 26, 2025, below. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 5790 URBANDALE WATER UTILITY Rate Increase Flyer – Insertion in Water Bill; Invoice #8342 $70.98 5791 CITY OF URBANDALE Monthly Report – May 2025 $44,453.00 5792 S.J. LOUIS CONSTRUCTION, INC. NWWCTSE – 2023 Project – Pay Estimate No. 6 $630,574.08 5793 CITY OF URBANDALE WCRP Bank Stabilization; Inv.#2025-20000041 $131,575.36 ACH 6/26/25 UMB BANK NA GO CLN Series 2022 – Annual Servicing Fee $600.00 4. Nawrocki announced the Citizens Forum and asked if any citizen present wished to discuss any matters. No items were presented for discussion. 5. The Attorney and the Trustees discussed the upcoming audit and fiscal year ending June 30, 2025. An engagement letter from Denman CPA, LLP will be presented at the next meeting. The Attorney then presented the Annual Certificate of WRA Participating Community for the fiscal year ending June 30, 2026, to be signed by the District. Moved by Sassatelli, seconded by Henry, to authorize the signing of the Annual Certificate of WRA Participating Community for the fiscal year ending June 30, 2026. On roll call: Ayes, Nawrocki, Henry and Sassatelli. Nays, none. Motion carried. The Attorney, the District Engineer, and the Trustees then discussed the Northwest Walnut Creek Trunk Sewer Extension – 2023 Project. This project continues to move forward. The Attorney, the District Engineer and the Trustees then discussed the Trunk Sewer Rehabilitation Project. The District Engineer reported that the cleaning has commenced. The District Engineer also advised the Trustees of the easements that need to be provided to WRA before sewer can be turned over. 6. The District Engineer indicated that there was no further information to report at this time. 7. The Assistant Director of Engineering presented the Capital Assets Acceptance Report. Moved by Sassatelli, seconded by Henry, to approve and accept the Capital Assets Acceptance Report, as presented. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The Assistant Director of Engineering presented Preliminary Plat Review, "Barrett Estates Plat 5", and recommended approval. Moved by Nawrocki, seconded by Sassatelli, to approve the Preliminary Plat Review, "Barrett Estates Plat 5". On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. The City Engineer presented the bids for the 2025 Manhole Lining Program. The lowest bid was from Visu-Sewer, LLC, for the total amount of $61,630.00, with the District's share of this bid to be $29,272.00. Moved by Sassatelli, seconded by Nawrocki, to approve and accept the bid for the 2025 Manhole Lining Program, as recommended by the City Engineer. On roll call: Ayes, Nawrocki, Henry, and Sassatelli. Nays, none. Motion carried. 8. There being no further business, Nawrocki declared the meeting adjourned at 4:01 p.m., with the next regular meeting to be held on Tuesday, July 8, 2025. D.J. Nawrocki, President ATTEST: Bill Henry, Clerk September 15 2025 LIOW0364036