Urbandale Water Board Minutes

Urbandale Water Board Minutes Chairman, John McCune, called the regular meeting of the Urbandale Water Board of Trustees to order at 3:30 p.m. at the Water Utility office on September 9, 2025. Board Members Present: John McCune and Mark Wandro via phone. Staff present were General Manager Neil Weiss, Distribution Manager Matthew Jacob, and Finance/Office Manager Kathy Barger. Absent: Ron Pogge. Wandro moved, seconded by McCune to approve the agenda as posted. Ayes: McCune, Wandro. Nays: none. Motion carried. There were no comments made during the Citizens' Forum. Wandro moved, seconded by McCune to approve the Augst 12, 2025 Water Board Minutes as written. Ayes: McCune, Wandro. Nays: none. Motion carried. Wandro moved, seconded by McCune to approve payment of the following bills from the General Fund. Ayes: McCune, Wandro. Nays: none. Motion carried. Central Iowa Water Works – water 561,325.45 Urbandale Sanitary – sewer 472,553.13 City of Urbandale – storm water 320,267.49 City of Urbandale – solid waste 226,548.22 Asure – payroll 124,923.74 Kingston Services – project 69,746.43 IA Dept of Revenue – Sales/WET tax 66,555.78 Urbandale Windsor Heights – sewer 32,207.19 Mail Services – statement processing 28,647.91 Municipal Supply – meters and parts 26,216.44 Des Moines Water Works-1st Qtr 2025 O&M 24,519.91 Wellmark – premium 23,562.35 IPERS – contributions 20,390.55 Mission Square – contributions 16,871.98 Shpigler – consulting 15,261.99 Sensus – software 11,742.96 GreenState Credit Union – sinking fund 7,156.67 Core & Main – parts 5,884.73 IDNR – permit 4,959.56 Refunds/Overpayments 4,511.35 Networks -IT Services 4,283.91 MidAmerican Energy – utilities 4,121.97 Health Equity – HSA Contributions, fees 3,727.00 CTI – contract work 2,712.50 City of Urbandale – fuel 2,671.86 Blackburn – flags, paint 2,482.80 DSM Water Works – Lab analysis 1,510.00 Quality Traffic Control – signs 1,200.00 Grimes Asphalt – repair 1,163.70 Delta Dental – insurance 1,163.20 Stratus – janitor 1,139.20 Vermeer – repairs 1,106.50 HHS – child support 1,051.80 Iowa One Call – locates 974.70 Home Depot – tools 951.04 Polk County Treasurer – property taxes 936.00 Sun Life – life insurance 856.50 Acme Tools – tools 657.37 Logan – repair 461.25 Hawkeye Truck Equipment – equipment 452.00 Verizon – tower comm & hot spots 440.11 HD Supply – supplies 417.59 Lounsbury – soil 416.59 Asure – payroll processing 385.35 Access Systems – copier lease 378.87 Manatts – concrete 363.00 Menards – tools, supplies 329.81 US Cellular – phone, data, GPS 324.00 Metronet – fiber 254.90 Sprayer Specialties – parts 227.52 Capital City Equipment – rental 225.00 Paymentus – credit card fees 208.05 GFOA – dues 200.00 NAPA – battery 199.99 Urbandale Sanitary – sewer exemptions 170.00 Triplett – office supplies 149.72 DSM Register – publications 133.60 Webspec – website maintenance 130.00 CenturyLink – DSL 121.99 CenturyLink – fiber 115.38 Arnold Motor Supply – supplies 105.62 Cintas – mat services 100.41 Amazon – supplies 85.81 Bomgaars – work clothing 79.98 CPI – flex admin 60.00 Tristar – third party admin 42.50 Unity Point – drug screen 42.00 Premier Pest – pest control 39.00 The Board reviewed bank reconciliations, income and disbursements, year to date budget percentages, cash flows, water purchased, and water sold. The General Manager reviewed the Schedule of Delinquent Accounts with the Board. Following discussion, Wandro moved, seconded by McCune to adopt Resolution 2025-08 for Assessment Schedule 2025-08 for Water Account Charges that are delinquent and certified to be filed with the County Treasurer for Polk County, Iowa. Ayes: McCune, Wandro. Nays: none. Resolution adopted. It was moved by Wandro, seconded by McCune to adopt Resolution 2025-09 – Fixing a Date for a Meeting on the Proposition to Authorize a Loan and Disbursement Agreement and the Issuance of Notes to Evidence the Obligations of the City thereunder. Ayes: McCune, Wandro. Nays: none. Resolution adopted. The General Manager provided an update on seeking approval from the Urbandale City Council to move forward with the designing of the Aquifer Storage and Recovery well. In addition, he reported on the status of the water tower painting, the project at Monroe Ct., the IAWA conference, progress on the roof and gutters of the Utility office building, and items happening at Central Iowa Water Works. The next regular meeting was set for October 14, 2025 at 3:30 p.m. There being no further business, Wandro moved, seconded by McCune to adjourn at 3:48 p.m. Ayes: McCune, Wandro. Nays: none. Motion carried. Attest: Neil Weiss John McCune, Chairman September 15 2025 LIOW0368988