Urbandale Water Board Minutes

Urbandale Water Board Minutes Chairman, John McCune, called the regular meeting of the Urbandale Water Board of Trustees to order at 3:30 p.m. at the Water Utility office on October 14, 2025. Board Members Present: John McCune, Mark Wandro via video conference, and Ron Pogge. Staff present were General Manager Neil Weiss, Distribution Manager Matthew Jacob, and Finance/Office Manager Kathy Barger. Absent: none. Pogge moved, seconded by Wandro to approve the agenda as amended. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. There were no comments made during the Citizens' Forum. Pogge moved, seconded by Wandro to approve the September 9, 2025 Water Board Minutes as written. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Pogge moved, seconded by Wandro to approve payment of the following bills from the General Fund. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Central Iowa Water Works – water 626,184.58 Urbandale Sanitary – sewer 471,505.99 City of Urbandale – storm water 318,722.29 City of Urbandale – solid waste 232,817.47 Kingston Services – project 163,561.85 Asure – payroll 113,405.90 City of Urbandale – project 81,319.00 IA Dept of Revenue – Sales/WET tax 71,589.52 Wood Roofing – roof and gutters 36,253.44 Core & Main – parts and supplies 34,079.02 Urbandale Windsor Heights – sewer 32,052.27 Wellmark – premium 26,012.88 IPERS – contributions 19,748.45 Refunds/Overpayments 16,989.35 Mission Square – contributions 16,690.50 Mail Services – statement processing 14,929.65 Municipal Supply – meters and parts 11,725.75 iWater – software renewal 8,400.00 Shpigler – consulting 7,648.11 GreenState Credit Union – sinking fund 7,156.67 Card Services-meetings, phone, parts 4,863.09 Dixon Engineering – inspection 3,800.00 MidAmerican Energy – utilities 3,549.49 Networks -IT Services 3,419.98 Health Equity – HSA Contributions 3,400.00 All Pro Service Center – repair 1,629.39 First Call – damage repair 1,269.39 Fenner Irrigation – maintenance 1,254.00 Stratus – janitor 1,139.20 City of Urbandale – fuel 1,136.16 All Forms – printing 1,124.40 Delta Dental – insurance 1,119.02 HHS – child support 1,051.80 Iowa One Call – locates 963.00 Sun Life – life insurance 856.50 Martin Marietta – rock 733.38 Hach – sampling 725.05 Boot Barn – clothing 632.61 Pitney Bowes – postage 500.00 Pitney Bowes – machine lease 478.29 Logan – tools 448.94 Verizon – tower comm & hot spots 440.11 Comfort Systems – repair 395.00 Grainger – tools 388.31 State Hygienic Lab – samples 380.00 Access Systems – copier lease 378.87 Cintas – mat services 371.55 Treasurer, State of IA – Treasure Hunt 366.01 Asure – payroll processing 358.99 US Cellular – phone, data, GPS 324.00 Logoed Apparel – clothing 316.31 CEC – repairs 297.00 Bomgaars – tools, clothing 293.95 Menards – maintenance 260.54 Metronet – fiber 254.90 Team Services – project 229.80 DSM Register – subscription 220.02 Bob Gerleman – reimbursement 213.84 Paymentus – credit card fees 208.05 Urbandale Sanitary – sewer exemptions 190.00 GFOA – book 149.25 DSM Register – publications 131.60 Webspec – website maintenance 130.00 CenturyLink – DSL 121.99 CenturyLink – fiber 115.38 AWWA – dues 95.00 Larry's Window – maintenance 90.00 Clive Power -repairs 86.79 CPI – flex admin 60.00 Tristar – third party admin 59.50 Home Depot – tools 47.61 Amy Williams – replenish petty cash 46.23 Premier Pest – pest control 39.00 IA Secretary of State – notary 30.00 Wageworks – HSA admin 27.00 Sprayer Specialties – supplies 10.06 Arnold Motor Supply – supplies 8.49 The Board reviewed bank reconciliations, income and disbursements, year-to-date budget percentages, cash flows, water purchased, and water sold. The General Manager reviewed the Schedule of Delinquent Accounts with the Board. Following discussion, Pogge moved, seconded by Wandro to pass Resolution 2025-10 for Assessment Schedule 2025-10 for Water Account Charges that are delinquent and certified to be filed with the County Treasurer for Polk County, Iowa. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. The Chair indicated this was the time and place for a public hearing to authorize a loan and disbursement agreement and the issuance of notes to evidence the obligation of the city thereunder. He asked for the date the notice was published and the Secretary indicated the notice was published on October 1, 2025 in the Des Moines Register. The Chair asked if any written comments had been received. The Secretary stated none had been received. The Chair asked if there were any public comments; hearing none, he declared the public hearing closed. It was moved by Pogge, seconded by Wandro to approve Resolution 2025-12, a resolution instituting proceedings to take additional action for the authorization of a loan and disbursement agreement and the issuance of not-to-exceed $10,800,000 Water Revenue Capital Loan Notes. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. It was moved by Pogge, seconded by Wandro to approve the Tax Exemption Certificate associated with the not-to-exceed $10,800,000 Water Revenue Capital Loan Notes. It was moved by Pogge, seconded by Wandro to approve Resolution 2025-13 approving and authorizing a form of interim loan and disbursement agreement by and between Urbandale Water Utility, Iowa, and the Iowa Finance Authority, and authorizing and providing for the issuance and securing the payment of $10,800,000 Water Revenue Capital Loan Notes, Series 2025, of Urbandale Water Utility, Iowa, under the provisions of the Code of Iowa, and providing for a method of payment of said notes. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Following discussion, Pogge moved, seconded by Wandro to approve Task Order 25-01 from Strand Associates, Inc. to provide 170th Street Aquifer and Storage Recovery Well - Design and Bidding – and Construction-related services in the amount of $1,401,000. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Following discussion, Pogge moved, seconded by Wandro to accept final completion of the Urbandale Water Utility roof replacement and release retainage. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Following discussion, Pogge moved, seconded by Wandro to receive and file the Fiscal Year 2026-2031 Capital Improvements Program. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Following discussion, Pogge moved seconded by Wandro to approve the rehiring of Ketzner Strategies Consulting Services for the 2026 Legislative Session in the amount of $10,000.00. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. The General Manager provided an update on the 170th St. water tower painting project, the Monroe Ct. project, the improvements being completed by Des Moines Christian Schools on the land being annexed by the City of Urbandale, and the current happenings with Central Iowa Water Works. In addition, he mentioned the possible sharing of a GIS employee with another water utility. The next regular meeting was set for November 13, 2025 at 3:30 p.m. There being no further business, Pogge moved, seconded by Wandro to adjourn at 4:24 p.m. Ayes: McCune, Pogge, Wandro. Nays: none. Motion carried. Attest: Neil Weiss John McCune, Chairman October 20 2025 LIOW0389926