Urbandale Water Board Minutes

Urbandale Water Board Minutes Chairman, John McCune, called the regular meeting of the Urbandale Water Board of Trustees to order at 3:30 p.m. at the Water Utility office on January 13, 2026. Board Members Present: John McCune via video conference and Ron Pogge. Staff present were General Manager Neil Weiss, Distribution Manager Matthew Jacob, and Engineering Intern Ahmedin Mujic. Absent: Mark Wandro. Pogge moved, seconded by McCune to approve the agenda as posted. Ayes: McCune and Pogge. Absent: Wandro. Nays: none. Motion carried. There were no comments made during the Citizens' Forum. Pogge moved, seconded by McCune to approve the December 9, 2025 Water Board Minutes as written. Ayes: McCune and Pogge. Absent: Wandro. Nays: none. Motion carried. Pogge moved, seconded by McCune to approve payment of the following bills from the General Fund. Ayes: McCune and Pogge. Absent: Wandro. Nays: none. Motion carried. Central Iowa Water Works – buy-in 10,654,162.00 Central Iowa Water Works – water 249,431.09 Urbandale Sanitary – sewer 498,981.17 City of Urbandale – storm water 321,453.06 City of Urbandale – solid waste 234,381.89 Asure – payroll 119,246.08 ICAP – liability insurance 88,425.00 Des Moines Water Works – Oper & Maint 77,060.95 A Dept of Revenue – Sales/WET tax 68,005.19 Urbandale Windsor Heights – sewer 33,489.27 Wellmark – Jan premium 29,349.92 Ahlers-loan legal consult 28,075.00 PFM-loan advisor 26,795.00 EH Wachs – equipment 24,489.53 Strand & Associates-ASR well planning 24,182.50 IPERS – contributions 20,736.45 Mission Square – contributions 17,494.85 DLT Solutions – software 9,823.00 Core & Main – parts and supplies 8,667.10 Shpigler – consulting 8,372.87 Municipal Supply – meters, supplies 7,927.00 GreenState Credit Union – sinking fund 7,156.67 Refunds/Overpayments 7,065.73 Triplett – office supplies and remodel 6,670.00 Networks – IT services 5,292.42 Aqualytics – consulting 5,050.00 Ketzner Strategies – consulting 5,000.00 Waterworth – software 4,215.00 Health Equity – HSA Contributions 3,600.00 Schneider Graphics – decal 3,409.71 Martin Marietta – rock 3,383.53 JASW Contracting – contract work 2,925.30 MidAmerican Energy – utilities 2,629.27 Mail Services – statement processing 1,296.94 City of Urbandale – fuel 1,253.61 Card Services – supplies, phone 1,179.40 Stratus – janitor 1,139.20 Delta – premium 1,113.94 HHS – child support 1,051.80 Vermeer – tools 1,041.18 J Robert Hopson – actuarial report 900.00 Sun Life – life insurance 854.23 Hach – sampling 725.05 Team Services – testing 710.51 Cintas – mat services, first aid items 590.51 Iowa One Call – locates 585.00 Asure – payroll processing 579.46 Amazon – supplies 528.74 CTI – repair 517.00 Pitney Bowes – postage 502.25 iWater – software 500.00 Pitney Bowes – lease 478.29 Verizon – tower comm & hot spots 440.11 HD Supply – supplies 380.98 Access Systems – copier lease 378.87 US Cellular – phone 324.05 Arnold Motor – maintenance 298.88 Metronet – fiber 254.90 CenturyLink – fiber 235.77 Paymentus – credit card fees 186.15 Summit – alarm monitoring 183.00 Bomgars – tools 172.95 DSM Register – publications 147.60 Murphy Tractor – backhoe equipment 132.38 Home Depot – tools 111.84 Matt Jacob – dental/vision 100.80 Larry's Window – cleaning 90.00 Blackburn – marking paint 85.43 CenturyLink – DSL 65.10 Menards – tools 61.94 Urbandale Sanitary – sewer exemptions 60.00 Premier Pest – pest control 39.00 Freedom Tire – repair 35.00 Health Equity – HSA Admin 29.25 The Board reviewed bank reconciliations, income and disbursements, year-to-date budget percentages, cash flows, water purchased, and water sold. The General Manager reviewed the Schedule of Delinquent Accounts with the Board. Following discussion, Pogge moved, seconded by McCune to pass Resolution 2026-01 for Assessment Schedule 2026-01 for Water Account Charges that are delinquent and certified to be filed with the County Treasurer for Polk County, Iowa. Ayes: McCune and Pogge. Absent: Wandro. Nays: none. Motion carried. Following discussion, Pogge moved, seconded by McCune to approve Resolution 2026-02 regarding a 28E Agreement with West Des Moines Water Works. Ayes: McCune and Pogge. Absent: Wandro. Nays: none. Motion carried. The General Manager informed the Board that a water leak was detected and corrected by the Utility in the prior month. He presented an update on the assistance provided by Urbandale Water Utility in cleaning up of geese near the quarries and assured the Board that this incident included no concerns for water quality. In addition, the General Manager reported on progress with the ASR well design, the progress being made by Central Iowa Water Works (CIWW) on the preliminary capacity requests by members, and CIWW discussions on stage implementations should the need arise for staging water usage. Lastly, the General Manager mentioned that the seasonal summer labor recruitment is posted. A special budget/water rate meeting is to be held January 27, 2026 at 12:00 p.m. and the next regular meeting was set for February 10, 2026 at 3:30 p.m. There being no further business, Pogge moved, seconded by McCune to adjourn at 4:13 p.m. Ayes: McCune and Pogge. Absent: Wandro Nays: none. Motion carried. Attest: Neil Weiss John McCune, Chairman January 19 2026 LIOW0440852