City of Appleton Appleton, WI 54911-4799 www.appletonwi.gov Meeting Minutes - Final Common Council Wednesday, August 20, 2025 7:00 PM Council Chambers A. CALL TO ORDER The meeting was called to order by Mayor Woodford at 7:00 p.m. B. INVOCATION The Invocation was offered by Alderperson Jones. C. PLEDGE OF ALLEGIANCE TO THE FLAG D. ROLL CALL OF ALDERPERSONS Alderperson Hartzheim joined virtually at 7:02 p.m. Present: 13 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Denis Dougherty and Mayor Jake Woodford Excused: 3 -Alderperson Brad Firkus, Alderperson Katie Van Zeeland and Alderperson Christopher Croatt E. ROLL CALL OF OFFICERS AND DEPARTMENT HEADS All departments were represented. F. APPROVAL OF PREVIOUS COUNCIL MEETING MINUTES 25-0960 Common Council Meeting Minutes of August 6, 2025 Attachments: CC Minutes 8-6-25 REV.pdf Alderperson Fenton moved, seconded by Alderperson Meltzer, that the Minutes be approved. Roll Call. Motion carried by the following vote: Aye: 12 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim and Alderperson Denis Dougherty Excused: 3 -Alderperson Brad Firkus, Alderperson Katie Van Zeeland and Alderperson Christopher Croatt Abstained: 1 -Mayor Jake Woodford G. BUSINESS PRESENTED BY THE MAYOR H. PUBLIC PARTICIPATION The following spoke on Item 25-0919 Oklahoma Street Reconstruction Design: Sarah Leet, 1027 W. Oklahoma St. Maureen Wallenfang, 1136 W. Oklahoma St. Mark Wallenfang, 1136 W. Oklahoma St. Royalene Trader, via proxy Sarah Leet, 1123 W. Oklahoma St. Ruth Foss, 1032 W. Oklahoma St. Christine Williams, 1037 W. Oklahoma St. Julie Filapek, 1003 W. Oklahoma St. Daniel Ferdon, 1011 W. Oklahoma St. Reive Pullen, 705 1/2 N. Richmond St. I. PUBLIC HEARINGS J. SPECIAL RESOLUTIONS K. ESTABLISH ORDER OF THE DAY 25-0919 Approve Oklahoma Street Asphalt Reconstruction Design. Attachments: Oklahoma Street Design Memo.pdf Oklahoma Street Petition August 2025.pdf Alderperson Meltzer moved, seconded by Alderperson Fenton, that the Oklahoma Street Reconstruction Design be amended by substitution back to its original form as reflected in the attached memo. Roll Call. Motion carried by the following vote: Aye: 9 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Adrian Stancil-Martin and Alderperson Sheri Hartzheim Nay: 3 -Alderperson Vaya Jones, Alderperson Nate Wolff and Alderperson Denis Dougherty Excused: 3 -Alderperson Brad Firkus, Alderperson Katie Van Zeeland and Alderperson Christopher Croatt Abstained: 1 -Mayor Jake Woodford A notwithstanding vote was requested. Alderperson Meltzer moved, seconded by Alderperson Fenton, that the Oklahoma Street Reconstruction Design be approved as amended. Roll Call. Motion carried by the following vote: Aye: 8 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Adrian Stancil-Martin and Alderperson Sheri Hartzheim Nay: 4 -Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Nate Wolff and Alderperson Denis Dougherty Excused: 3 -Alderperson Brad Firkus, Alderperson Katie Van Zeeland and Alderperson Christopher Croatt Abstained: 1 -Mayor Jake Woodford 25-0930 Request the Approval of Successor Labor Agreement with IAFF Local 257 (2026-2028). Attachments: Memo to Committee and Council.pdf Fire Fighter Contract 2026 Strike and Bold.pdf Alderperson Fenton moved, seconded by Alderperson Smith, that the Labor Agreement be approved. Roll Call. Motion carried by the following vote: Aye: 12 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim and Alderperson Denis Dougherty Excused: 3 -Alderperson Brad Firkus, Alderperson Katie Van Zeeland and Alderperson Christopher Croatt Abstained: 1 -Mayor Jake Woodford L. COMMITTEE REPORTS Balance of the action items on the agenda. Alderperson Fenton moved, Alderperson Meltzer seconded, to approve the balance of the agenda. The motion carried by the following vote: Aye: 12 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim and Alderperson Denis Dougherty Excused: 3 -Alderperson Brad Firkus, Alderperson Katie Van Zeeland and Alderperson Christopher Croatt Abstained: 1 -Mayor Jake Woodford 1. MINUTES OF THE MUNICIPAL SERVICES COMMITTEE 25-0920 Approve Long Term Temporary Occupancy Permit 25-104-T for a construction dumpster in Public Right-of-Way at 100 W Lawrence Street through November 1, 2025. Attachments: Occupancy Permit 25-104-T Lawrence St.pdf This Report Action Item was approved 2. MINUTES OF THE SAFETY AND LICENSING COMMITTEE 25-0939 Class "A" Beer & "Class A" Liquor License application for Top Dogz Vape Shop LLC d/b/a Top Dogz Vape Shop, Jennifer Peters, Agent, located at 208 E Wisconsin Ave, contingent upon approval from the Health, Inspections, and Public Works departments Attachments: Top Dogz Vape Shop LLC.Alcohol.Class A_Beer Liquor.7.9.25.REDACTED.pdf This Report Action Item was approved. 25-0940 Pet Store License renewal application for Lucky Fish & Aquarium LLC, Keeteekune Thao, Applicant, located at 337 W Wisconsin Ave, contingent upon approval from the Fire and Inspections departments Attachments: Lucky Fish & Aquarium.PK.7.16.25.REDACTED.pdf This Report Action Item was approved. 25-0961 Food Truck Fire Inspection MOU Attachments: Grand Chute MOU - Combined Doc 07-30-2025 - GCFD signed.pdf This Report Action Item was approved. 3. MINUTES OF THE CITY PLAN COMMISSION 25-0916 Request to approve Certified Survey Map #13-25 for the combination of City-owned parcels and vacated right-of-way [row] (a portion of N. Oneida Street row and all of an unnamed alley row) located north of Washington Street and south of Franklin Street for the Transit Center development in accordance with Wis. Stat. 62.23(5) pertaining to the alteration of land (changing the parcel lot lines) for public grounds, as shown on the attached map and subject to Common Council adoption of S. Oneida Street and unnamed alley discontinuance Attachments: Memo_PlanCommission_Transit Center CSM_For08-13-25.pdf This Report Action Item was approved. 4. MINUTES OF THE PARKS AND RECREATION COMMITTEE 5. MINUTES OF THE FINANCE COMMITTEE 25-0892 Request to approve Riverside Cemetery Association reimbursement request for maintenance of Veteran graves Attachments: Grave Reimbursment 2024 to 2025.pdf Military Report 2024 - 2025.pdf VETERANS JULY 2024 - JUNE 2025.docx This Report Action Item was approved. 25-0911 Request to approve sole source contract to Nordon Business Environments to purchase new workstations in the amount of $350,113 Attachments: 2025 Community Dev. Furniture Upgrades Sole Source.pdf FMD - Nordon.pdf This Report Action Item was approved. 25-0912 Request to approve the 2026 Special Assessment Policy Attachments: 2026 Assessment Policy - 08-20-2025.pdf This Report Action Item was approved. 25-0942 Request to award the Mead Pool Coating and ADA Upgrades Project contract to Cardinal Construction Co., Inc. in the amount of $424,727 with a 7% contingency of $29,731, for a project total not to exceed $454,458 along with the following budget amendment (2/3 vote of council required): Facilities Capital Projects Fund 2025 Parks Hardscapes - $144,878 Mead Pool Coating & ADA Upgrades + $144,878 Attachments: 2025 Mead Pool Coating and ADA Upgrades Project with Budget Transfer.pdf This Report Action Item was approved. 25-0956 Request to approve the following Budget amendment: Wastewater Utility Fund 2024 Aeration Process Upgrades - $19,845 Phosphorus Analyzer +$19,845 To fund the purchase of a Chemscan miniOP phosphorus analyzer (2/3 vote of Council required) Attachments: 250808_Finance_Budget_Transfer_P Analyzer.pdf This Report Action Item was approved. 6. MINUTES OF THE COMMUNITY DEVELOPMENT COMMITTEE 7. MINUTES OF THE UTILITIES COMMITTEE 25-0937 Award R-25 Root Control Contract to Duke's Root Control, Inc., in an amount not to exceed $35,000. Attachments: R-25 Contract Award Combined Forms.pdf This Report Action Item was approved. 8. MINUTES OF THE HUMAN RESOURCES & INFORMATION TECHNOLOGY COMMITTEE 25-0931 Request the Approval of changes to the City Fringe Benefits Policy - May 2025 Attachments: Fringe Benefit Policy - May 2025.pdf This Report Action Item was approved. 9. MINUTES OF THE FOX CITIES TRANSIT COMMISSION 10. MINUTES OF THE BOARD OF HEALTH 25-0904 Approve changes to Child Passenger Safety Program Policy Attachments: N_200_0_Child Passenger Safety Program_7.10.2025.pdf This Report Action Item was approved. 25-0905 Approve changes to Child Passenger Safety Program Procedure Attachments: N_200_1_PRO_ChildPassengerSafetyProgram_07.10.2025.pdf This Report Action Item was approved. 25-0906 Approve changes to Tuberculosis Screening Policy Attachments: N_204_0_TuberculosisScreening_07.23.2025.pdf This Report Action Item was approved. 25-0907 Approve changes to Tuberculin Skin Test Procedure Attachments: N_204_1_PRO_TurberculinSkinTesting_07_23_2025 .pdf This Report Action Item was approved. 25-0908 Archive Child Passenger Seat Appointment Scheduling Procedure Attachments: N_200_2_PRO_ChildPassengerSeatAppointmentScheduling_8.21.202 4.pdf This Report Action Item was approved. 25-0909 Archive Child Passenger Fitting Station Procedure Attachments: N_200_3_PRO_ChildPassengerFittingStation_8.21.2024.pdf This Report Action Item was approved. M. CONSOLIDATED ACTION ITEMS N. ITEMS HELD O. ORDINANCES 25-0959 Ordinances #102-25 to #110-25 Attachments: Ordinances to Council 8-20-25.pdf Alderperson Meltzer moved, seconded by Alderperson Fenton, that the Ordinances be approved. Roll Call. Motion carried by the following vote: Aye: 12 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim and Alderperson Denis Dougherty Excused: 3 -Alderperson Brad Firkus, Alderperson Katie Van Zeeland and Alderperson Christopher Croatt Abstained: 1 -Mayor Jake Woodford P. LICENSE APPLICATIONS AND COMMUNICATIONS REFERRED TO COMMITTEES OF JURISDICTION Q. RESOLUTIONS SUBMITTED BY ALDERPERSONS REFERRED TO COMMITTEES OF JURISDICTION R. OTHER COUNCIL BUSINESS T. ADJOURN Alderperson Fenton moved, seconded by Alderperson Wolff, that the meeting be adjourned at 8:18 p.m. Roll Call. Motion carried by the following vote: Aye: 12 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim and Alderperson Denis Dougherty Excused: 3 -Alderperson Brad Firkus, Alderperson Katie Van Zeeland and Alderperson Christopher Croatt Abstained: 1 -Mayor Jake Woodford Amy Molitor, City Clerk WNAXLP September 8 2025 LWIX0365585