City of Appleton Meeting Minutes - Final Common Council 100 North Appleton Street Appleton, WI 54911-4799 www.appletonwi.gov Wednesday, September 3, 2025 7:00 PM Council Chambers CALL TO ORDER The meeting was called to order by Mayor Woodford at 7:00 p.m. INVOCATION The Invocation was offered by Alderperson Schultz. PLEDGE OF ALLEGIANCE TO THE FLAGROLL CALL OF ALDERPERSONS Present: 14 - Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt, Alderperson Denis Dougherty and Mayor Jake Woodford Excused: 2 - Alderperson Martyn Smith and Alderperson Patti Heffernan ROLL CALL OF OFFICERS AND DEPARTMENT HEADS All Departments were represented. APPROVAL OF PREVIOUS COUNCIL MEETING MINUTES 25-1022 Common Council Meeting Minutes of August 20, 2025. Attachments: CC Minutes 8-20-25.pdf Alderperson Hayden moved, seconded by Alderperson Stancil-Martin, that the Minutes be approved. Roll Call. Motion carried by the following vote: Aye: 13 - Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 2 - Alderperson Martyn Smith and Alderperson Patti Heffernan Abstained: 1 - Mayor Jake Woodford BUSINESS PRESENTED BY THE MAYOR 25-1024 Proclamations: - Hispanic Heritage Month - Day of Peace - Childhood Cancer Awareness Month - Literacy Week - Suicide Prevention Awareness Month Attachments: Hispanic Heritage Month.pdf Day of Peace.pdf Childhood Cancer Awareness Month.pdf Literacy Week.pdf Suicide Prevention Awareness Month.pdf PUBLIC PARTICIPATION Sarah Leet, 1027 W. Oklahoma St, spoke on Item 25-0998 World Peace Festival Special Event and Item 25-0979 Veterans Park Renaming Process. PUBLIC HEARINGSSPECIAL RESOLUTIONSESTABLISH ORDER OF THE DAY 25-0994 Class "B" Beer and Reserve "Class B" Liquor License Revocation Hearing for Rivera Restaurants LLC - Vanessa Alvarado, Agent Attachments: Mr. Frogs Complaint 8-18-25.pdf Mr. Frogs Summons 8-18-25.pdf Mr. Frogs Affidavit of Service 8-19-25.pdf Mr Frogs Supporting Documentation With Cover Memo.pdf Mr. Frogs Hearing Exhibit 1.pdf Mr. Frogs Revocation Hearing - Report to the Common Council.pdf Alderperson Fenton moved, seconded by Alderperson Stancil-Martin, that the Alcohol License Revocation Hearing Report be held until the first scheduled meeting in July 2026. Roll Call. Motion carried by the following vote: Aye: 13 - Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 2 - Alderperson Martyn Smith and Alderperson Patti Heffernan Abstained: 1 - Mayor Jake Woodford 25-0988 World Peace Festival Special Event Application Attachments: World Peace Festival Application.pdf Memo - World Peace Festival Event.pdf Alderperson Croatt moved, seconded by Alderperson Fenton, that the Special Event Application be approved. Roll Call. Motion carried by the following vote: Aye: 13 - Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 2 - Alderperson Martyn Smith and Alderperson Patti Heffernan Abstained: 1 - Mayor Jake Woodford 25-0979 Approve Veterans Park renaming process Attachments: 2025 Veterans Park Renaming Process Memo.pdf City of Appleton Public Park Renaming Process for Veterans Park.pdf Naming of Public Parklands Policy.pdf Alderperson Hartzheim moved, seconded by Alderperson Firkus, that the Veteran Park Renaming Process Item be amended by substitution to return the item to its original form as presented to Committee. Roll Call. Motion failed by the following vote: Aye: 6 - Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Vaya Jones, Alderperson Sheri Hartzheim and Alderperson Christopher Croatt Nay: 7 - Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Patrick Hayden, Alderperson Alex Schultz, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff and Alderperson Denis Dougherty Excused: 2 - Alderperson Martyn Smith and Alderperson Patti Heffernan Abstained: 1 - Mayor Jake Woodford Alderperson Hayden moved, seconded by Alderperson Wolff, that the Veterans Park Renaming Process be approved. Roll Call. Motion carried by the following vote: Aye: 9 - Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Katie Van Zeeland, Alderperson Patrick Hayden, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff and Alderperson Denis Dougherty Nay: 4 - Alderperson Brad Firkus, Alderperson Denise Fenton, Alderperson Sheri Hartzheim and Alderperson Christopher Croatt Excused: 2 - Alderperson Martyn Smith and Alderperson Patti Heffernan Abstained: 1 - Mayor Jake Woodford L. COMMITTEE REPORTS Balance of the action items on the agenda. Alderperson Fenton moved, Alderperson Lambrecht seconded, to approve the balance of the agenda. The motion carried by the following vote: Aye: 13 - Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 2 - Alderperson Martyn Smith and Alderperson Patti Heffernan Abstained: 1 - Mayor Jake Woodford 1. MINUTES OF THE MUNICIPAL SERVICES COMMITTEE 25-1011 Approve Long Term Temporary Occupancy Permit for Construction Dumpster in Superior Street through 12/31/2025 Attachments: Occupancy Permit Superior Street.pdf This Report Action Item was approved. 25-1012 Approve Long Term Temporary Street Occupancy Permit for Vault 202 Brewery & Taphouse (202 W College Avenue) Tables and Chairs in College Avenue Amenity Strip Attachments: Occupancy Permit Vault 202 Brewery&Taphouse.pdf This Report Action Item was approved. 25-1013 Approve Permanent Occupancy Permit for basement of building (200 W. College Ave) within Johnston Street alley right-of-way Attachments: Permanent Occupancy Permit Johnston St alley.pdf This Report Action Item was approved. 2. MINUTES OF THE SAFETY AND LICENSING COMMITTEE 25-0996 Temporary Premises Amendment application for Henry Grishaber LLC d/b/a Hank & Karen's, Magdalene Kresal, Agent, located at 1937 E John St, on September 28, 2025 from 10:00 a.m. to 6:00 p.m. for annual car show event, contingent upon approval from the Inspections department Attachments: Hank & Karen's.Alcohol.PA_Temp.9.28.25.REDACTED.pdf This Report Action Item was approved. 25-0997 Class "B" Beer and "Class C" Wine License application for Ototo WI LLC d/b/a Ototo, Yia Thao, Agent, located at 205 N Richmond St, contingent upon approval from the Inspections and Public Works departments Attachments: Ototo.WI LLC.Alcohol.Class B Beer Class C Wine.8.7.25.REDACTED.pdf This Report Action Item was approved. 3. MINUTES OF THE CITY PLAN COMMISSION 25-0556 Request to approve the acceptance of the proposed dedication of a portion of 200 West College Avenue (Tax Id #31-2-0263-00) for public right-of-way for West Johnston Street per Wis. State Statute §62.23(5), as shown on the attached map and subject to Common Council approval of the permanent street occupancy permit Attachments: StaffMemo_Johnston Street_ROW Dedication_For08-27-25.pdf This Report Action Item was approved. 25-0984 Annual review and request to approve the Downtown Appleton Business Improvement District (BID) 2026 Operating Plan Attachments: StaffMemo_2026BIDOperatingPlan_For08-27-25.pdf 2026 BID Operating Plan.pdf 2024 BID Annual Report.pdf 2024 BID Audit - Financial Statements.pdf This Report Action Item was approved. 4. MINUTES OF THE PARKS AND RECREATION COMMITTEE 5. MINUTES OF THE FINANCE COMMITTEE 25-1008 Request to approve Change Order #1 to contract 106-25 Unit DD-25 Mackville Quarry Grading & Capping Project with MCC totaling $13,600 increase for a new contract total of $144,726.25 resulting in a decrease in contingency from $19,668.94 to $6,068.94 Attachments: DD-25 Change Order_1.pdf This Report Action Item was approved. 25-1009 Request to award the 2025 Parks Hardscape Replacement Project contract to Northeast Asphalt, Inc. in the amount of $139,094.60 with a 10% contingency of $13,909.46 for a project total not to exceed $153,004.06 along with the following budget amendment (2/3 vote of Council required): Reid Golf Course Fund Fund Balance Applied + $41,782.49 Land Improvements + $41,782.49 Attachments: 2025 Parks Hardscapes Project with Budget Transfer.pdf This Report Action Item was approved. 6. MINUTES OF THE COMMUNITY DEVELOPMENT COMMITTEE 7. MINUTES OF THE UTILITIES COMMITTEE 25-1004 Award compost screening contractor services to Vandenberg Transportation, LLC for an extended one (1) year term ending December 31, 2025. Attachments: 250820_UCM_Vandenberg 2025_screening extension.pdf This Report Action Item was approved. 8. MINUTES OF THE HUMAN RESOURCES & INFORMATION TECHNOLOGY COMMITTEE 25-1000 Request the Approval of Table of Organization Police Department. Attachments: Police revised 8-20-25.pdf This Report Action Item was approved. 9. MINUTES OF THE FOX CITIES TRANSIT COMMISSION 10. MINUTES OF THE BOARD OF HEALTH CONSOLIDATED ACTION ITEMSITEMS HELDORDINANCESLICENSE APPLICATIONS AND COMMUNICATIONS REFERRED TO COMMITTEES OF JURISDICTIONRESOLUTIONS SUBMITTED BY ALDERPERSONS REFERRED TO COMMITTEES OF JURISDICTIONOTHER COUNCIL BUSINESSCLOSED SESSION 25-1021 The Common Council may go into closed session pursuant to State Statute §19.85(1)(a) for the purpose of deliberating the revocation of an alcohol license and the reconvene into open session. The Common Council did not convene into closed session. ADJOURN Alderperson Hartzheim moved, seconded by Alderperson Schultz, that the meeting be adjourned at 7:34 p.m. Roll Call. Motion carried by the following vote: Aye: 13 - Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 2 - Alderperson Martyn Smith and Alderperson Patti Heffernan Abstained: 1 - Mayor Jake Woodford Amy Molitor, City Clerk WNAXLP September 25 2025 LWIX0376031