Request for Proposal: Alarm System Repairs and Replacement of Smoke & Heat Detectors Issue Date: 10/22/2025 RFP Number: 2025-02149-0800-00-FA Response Due Date: 11/21/2025 5:00 PM EST 1. Introduction JBWS is seeking proposals from qualified and licensed contractors to perform repairs on the existing fire alarm systems and replace aging or non-functional smoke and heat alarms at our facility. The objective is to ensure all systems are code-compliant, fully functional, and provide adequate protection for building occupants. 2. Project Locations The work will be conducted in a secure location in the Morris County area. Please call for further information. 3. Scope of Work The selected vendor will be responsible for the following: 3.1 Inspection and Assessment Conduct a detailed inspection of existing fire alarm systems, including control panels, wiring, and detectors.Evaluate the condition and functionality of existing smoke and heat detectors. 3.2 Replacement of Smoke and Heat Alarms Remove and properly dispose of old or non-functional alarms.Install new UL-listed smoke and heat alarms (48 smoke, 12 heat).Install backboxes as needed and as per code.Confirm proper placement per code (e.g., in hallways, bedrooms, kitchens, utility areas).Ensure hardwiring and/or battery backups meet applicable standards. 3.3 Testing and Certification Conduct full system testing upon completion of repairs and replacements.Provide system certification if applicable.Confirm new units are properly addressed and reporting.Coordinate with local fire marshal or AHJ as needed. 3.4 Documentation and Training Provide detailed documentation, including updated system diagrams, device lists, and test results.Train designated staff on operation and maintenance of new/repaired systems if applicable. 4. Proposal Requirements Each proposal must include the following: Company InformationLegal name, address, contact detailsLicense and insurance informationYears of experience with alarm systems and fire safety Approach and MethodologyOverview of how the vendor will approach inspection, repair, and replacementTimeline for completion QualificationsRelevant certifications (e.g., NICET, manufacturer certifications)Staff qualifications and background checks (if required) Equipment and MaterialsBrands and models of smoke and heat alarms proposedWarranty terms on parts and labor PricingItemized cost proposal (labor, equipment, disposal, permits, etc.)Optional: Hourly rates for additional repair work outside initial scope ReferencesMinimum of two (2) references from similar projects 5. Evaluation Criteria Proposals will be evaluated based on: Compliance with the scope of workCost effectivenessVendor qualifications and certificationsProduct quality and warrantyReferences and past performanceEstimated project timeline 6. Submission Instructions Proposal Deadline: 11/21/2025 5:00 PM Submit Proposals To: Ryan Sperber JBWS Facilities Manager PO Box 1437 Morristown, NJ 07962 (973)267-7520 Ext. 117 RSperber@jbws.org Electronic submissions are preferred and should be in PDF format. 7. Questions and Clarifications All questions regarding this RFP must be submitted in writing to the contact listed above by 11/18/2025. 8. Terms and Conditions JBWS reserves the right to reject any or all proposals, waive informalities, and accept the proposal deemed most advantageous.Vendors are responsible for all costs associated with proposal preparation and submission.All work must comply with local fire codes, NFPA 72, and any applicable building codes.Certificate of insurance naming JBWS as additional insured for the duration of the project will be required.Secured Site- confidentiality agreement is required for each employee on site. October 22, 23, 24, 26, 27, 28, 29 2025 LNYS0391619 $394.94