Request for Proposal (RFP): Exterior Security Camera System Installation for Two Buildings
Issue Date: 10/22/2025
RFP Number: 2025-02149-0800-00-SC
Response Due Date: 11/21/2025 5:00 PM EST
1. Introduction
JBWS is requesting proposals from qualified vendors to furnish and install exterior security camera systems for two of our buildings located in the Morris County area.
The purpose of this RFP is to enhance perimeter security, deter unauthorized access, and enable high-quality video monitoring and recording for safety and liability purposes.
2. Project Overview
The selected vendor will be responsible for:
Conducting a site assessment of both buildings. Current system has 22 cameras for one building, and 12 for the other. Each building has a dedicated DVR.Recommending appropriate camera models, quantities, and placement (hard-wired or wifi based on recommendation).Providing and installing all necessary hardware and software.Ensuring system integration with existing or new Network Video Recorder (NVR) or cloud infrastructure.Training staff on system usage and maintenance.Offering warranty and possibly ongoing technical support.
3. Scope of Work
3.1 Site Assessment
On-site inspection of exterior perimeters.Identification of high-risk areas (entry/exit points, parking lots, blind spots, etc.).
3.2 Camera Specifications
Weatherproof (IP66 or higher) and vandal-resistant housing.High-definition resolution (1080p minimum).Infrared night vision (at least 100ft range).Wide dynamic range (WDR) for varied lighting conditions.Motion detection and smart alerts (preferred).Power over Ethernet (PoE) or wireless options with backup power (wired preferred).
3.3 Installation
Mounting of cameras at recommended locations.Running cables, power, and networking connections as needed.Ensuring proper system configuration for monitoring and recording.
3.4 Recording and Monitoring
Minimum 30-day video storage capacity.Motion activation settings for certain or all cameras.Remote access capabilities (mobile, desktop).User-friendly interface for live view, playback, and export of footage.
3.5 Training and Documentation
Basic training for designated personnel.Documentation including camera map, user guides, warranty information, and support contacts.
3.6 Warranty and Support
Required warranty on hardware and installation.Maintenance agreement for system health checks and software updates priced separately.
4. Proposal Requirements
Vendors must include the following in their proposals:
Company OverviewLegal name, years in business, experience with similar projects.
Project Plan and TimelineEstimated time to complete from site visit to installation.
Equipment DetailsMake, model, and specifications of proposed cameras and NVRs.
Cost BreakdownItemized pricing (equipment, labor, licensing, taxes, etc.).Each building priced and quoted individually.
ReferencesAt least two references from similar projects.
5. Evaluation Criteria
Proposals will be evaluated based on:
Compliance with scope and specifications.Total cost and value.Vendor experience and references.Product quality and scalability.Warranty and support offerings.Proposed timeline.
6. Submission Details
Submission Deadline: 11/21/2025 5:00 PM
Submit Proposals To:
Ryan Sperber
JBWS Facilities Manager
PO Box 1437
Morristown, NJ 07962
(973) 267-7520 x117
RSperber@jbws.org
7. Questions and Clarifications
All questions regarding this RFP must be submitted via email by 11/18/2025
8. Terms and Conditions
JBWS reserves the right to reject any or all proposals.This RFP does not commit JBWS to award a contract or pay any costs incurred in proposal preparation.All submitted materials become the property of JBWS.Certificate of insurance naming JBWS as additional insured for the duration of the project will be required.Secured Site- confidentiality agreement is required for each employee on site.
October 22, 23, 24, 26, 27, 28, 29 2025
LNYS0391655
$425.32