Request for Proposal (RFP): HVAC Upgrades and New Installs Issue Date: 10/22/2025 RFP Number: 2025-02149-0800-00-HV Response Due Date: 11/21/2025 5:00 PM EST 1. Introduction JBWS is seeking qualified contractors to provide labor, materials, and equipment for the replacement of HVAC coils and condensers and new system in Morris County NJ. This RFP outlines the scope of work, submission requirements, and evaluation criteria. 2. Project Overview Project Title: HVAC Coil and Condenser ReplacementLocation: Morris County NJSite Contact: Ryan Sperber JBWS Facilities Manager (973) 267-7520 x117 RSperber@jbws.org 3. Scope of Work The selected contractor will be responsible for: Removal and disposal of existing coils and condensersRemoval and repouring of concrete pads as required (Provide pricing as separate line item).Supply and installation of new coils and condensers compatible with existing HVAC systemsInstallation of new line sets from coils to condensersInstallation of new VRF unit as well as all cassettes, line sets, thermostats, air filtration, etc., to a new pet friendly addition.Central thermostat with sensors in the new addition(Central control module).Pressure testing, leak detection, and refrigerant chargingElectrical and control system integrationStartup, commissioning, and performance verificationCleanup and restoration of work area 4. Proposal Requirements Please include the following in your submission: Company profile and relevant experienceDetailed project approach and timelineItemized cost breakdown (labor, materials, equipment, permits)Warranty informationSafety protocols and certificationsReferences from similar projects 5. Site Visit At least one mandatory site visit will be required to gather unit information and determine routing for new line sets. 6. Evaluation Criteria Proposals will be evaluated based on: Technical qualifications and experienceCost competitivenessProject timelineWarranty and supportSafety record and compliance 7. Submission Instructions Deadline: 11/21/2025 5:00 PMFormat: PDF or Word documentDelivery: Email to rsperber@jbws.org or physical submission to Ryan Sperber, JBWS, PO Box 1437, Morristown, NJ 07962-1437Questions: Ryan Sperber at the email above or by phone at (973) 267-7520 x117 8. Terms and Conditions JBWS reserves the right to reject any or all proposals.This RFP does not commit JBWS to award a contract or pay any costs incurred in proposal preparation.All submitted materials become the property of JBWS.Certificate of insurance naming JBWS as additional insured for the duration of the project will be required.Secured Site- confidentiality agreement is required for each employee on site. October 22, 23, 24, 26, 27, 28, 29 2025 LNYS0391676 $282.10