ORDINANCE [To Set Council Procedures for the 2025-2029 Quadrennium.] BE IT ORDAINED by the City Council of the City of Prattville, Alabama, that the order of procedure in all instances for meetings of the Council shall be as follows: Section 1. That the rules or order of procedure herein contained shall govern deliberations and meetings of the Council of Prattville, Alabama. Section 2. Regular meetings of the Council shall be held on the following dates: the first and third Tuesdays of each month. Section 3. Special meetings may be held at the call of the presiding officer by serving notice on each member of the Council not less than 24 hours before the time set for such special meetings; or special meetings may be held as provided by §11-43-50, Code of Alabama, 1975, as amended, whenever two Councilors (or the Mayor) making the request shall have the right to call such meeting. Notice of all special meetings shall be posted on a bulletin board accessible to the public at least 24 hours prior to such meeting. In the event of an emergency, the Council may call a meeting with 1-hour notice if circumstances require immediate action to avoid physical injury to persons or damage to property. Section 4. A quorum shall be determined as provided by §11-43-48, Code of Alabama, 1975, as amended. Section 5. The regular meeting on the first and third Tuesdays of each month shall convene immediately following the 6:00 p.m. Public Hearing, at City Hall, and all meetings, regular and special, shall be open to the public. Section 6. The order of business shall be as follows: 1. Pledge of Allegiance of the flag. 2. Invocation. 3. A call to order. 4. Roll call. 5. Approval of minutes. 6. Comments by persons present regarding current agenda items only. 7. Report of the Mayor. 8. Report of Standing Committees and Special Reports 9. Report on status of City finances (2nd meeting of each month). 10. Resolutions, Ordinances, Orders, and other business. 11. Comments by persons present (general). Section 7. The Council shall receive a report from the Finance Director or their designee on the status of City finances during the second meeting of each month. Section 8. No person, not a member of the Council, shall be allowed to address the same while in session without permission of the presiding officer. Section 9. Persons wishing to address the Council during Item #6 of the Order of Business in Section 6 shall restrict comments to current agenda items only. Persons wishing to express general comments shall appear before the Council during Item #11 of the Order of Business in Section 6. Comments during these items shall be limited to no more than five (5) minutes. The presiding officer may reduce or increase the comment period when necessary. Section 10. No member shall speak more than twice on the same subject without permission of the presiding officer. Section 11. Motions to reconsider must be by a member who voted with a majority and at the same or next succeeding meeting of the Council. Section 12. Whenever it shall be required by one or more Councilors, the verbal "yes" and "no" shall be recorded, and any Councilor may call for a division on any question. Otherwise, when called upon by the presiding officer, Councilors shall raise their right hand to signify "yes" and "no". Section 13. The presiding officer of the Council shall decide all questions of order with the right of appeal to the Council by any Councilor. Section 14. The presiding officer of the Council may, at their discretion, call any member to take the chair, to allow them to address the Council, make a motion, or discuss any other matter at issue. Section 15. Motions to lay any matter on the table shall be first in order; and on all questions, the last amendment, the most distant day, and the largest sum shall be put first. Section 16. All meetings of the Council shall be open to the public, except when the Council meets in executive session as authorized by state law. Section 17. The Council may meet in executive session only for these purposes as authorized by state law §36-25A-7: (1) job performance, general reputation and character, physical condition, professional competence, and mental health; (2) formal complaints or charges against an individual or legal entity; (3) discussions with the City's attorney; (4) security plans and measures; (5) criminal investigation and the identity of an undercover agent or informer; (6) negotiations to buy/sell/lease real property; (7) preliminary negotiations in trade competition; (8) negotiations between the body and a group of public employees; or (9) to discuss and vote upon a public or contested case hearing. When a Council member makes a motion to go into executive session for an enumerated purpose, the presiding officer shall put the motion to a roll call vote. If the majority of the Council shall vote in favor of the motion to go into executive session, the governing body shall then move into executive session to discuss the matter for which the executive session was called. No action may be taken in an executive session. When the discussion has been completed, the Council shall resume its deliberations in public. Section 18. A motion for adjournment shall always be in order. Section 19. The rules of the Council may be altered, amended, or temporarily suspended by a vote of two-thirds of the members present. Section 20. The chairman of each respective committee, or the Councilor acting for them, shall submit or make all reports to the Council when so requested by the presiding officer or any member of the Council. Section 21. The City Clerk, City Attorney, Police Chief, Judicial Department Director- Chief Magistrate, City Engineer, City Planner, Finance Director, Fire Chief, Human Resources Director, Information Technology Director, Parks & Recreation Director, Public Works Director, Sanitation Director, and such other officers or employees of the City of Prattville, shall, when requested, attend all meetings of the Council and shall remain in the Council Chambers or designated area for such length of time as the Council may direct. Section 22. No Ordinance or Resolution of a permanent nature shall be adopted at the meeting at which it is introduced unless unanimous consent is obtained for the immediate consideration of such Ordinance or Resolution, such consent shall be by roll call, and the vote thereon spread on the minutes. Section 23. Robert's Rules of Order are hereby adopted as rules of procedure for this Council in those situations which cannot be resolved by the rules set out in this Ordinance. Section 24. This Ordinance shall go into effect upon the passage and publication as required by law. ADOPTED THIS 3RD DAY OF NOVEMBER, 2025. By: Michael Whaley, President, Prattville City Council AUTHENTICATED THIS 3RD DAY OF NOVEMBER, 2025. By: Paula G. Barlow, City Clerk APPROVED: By: Bill Gillespie Jr., Mayor ORDINANCE BOOK 2025, PAGE 029 November 9 2025 LTUS0404099