City of Appleton Appleton, WI 54911-4799 www.appletonwi.gov Meeting Minutes - Final Common Council Wednesday, November 19, 2025 7:00 PM Council Chambers A. CALL TO ORDER The meeting was called to order by Mayor Woodford at 7:00 p.m. B. INVOCATION The Invocation was offered by Alderperson Smith. C. PLEDGE OF ALLEGIANCE TO THE FLAG D. ROLL CALL OF ALDERPERSONS Present: 15 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt, Alderperson Denis Dougherty and Mayor Jake Woodford Excused: 1 -Alderperson Brad Firkus E. ROLL CALL OF OFFICERS AND DEPARTMENT HEADS All Departments were represented with the exception of Library Director Rortvedt and Parks and Recreation Director Gazza, both of whom were excused. F. APPROVAL OF PREVIOUS COUNCIL MEETING MINUTES 25-1417 Common Council Meeting Minutes of November 5, 2025 Attachments: CC Minutes 11-5-25.pdf Alderperson Fenton moved, seconded by Alderperson Meltzer, that theMinutes be approved. Roll Call. Motion carried by the following vote: Aye: 14 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Brad Firkus Abstained: 1 -Mayor Jake Woodford 25-1420 Common Council Meeting Minutes of Budget Adoption on November 12, 2025 Attachments: CC Minutes 11-12-25 Budget Adoption.pdf Alderperson Hartzheim moved, seconded by Alderperson Lambrecht, that the Minutes be approved. Roll Call. Motion carried by the following vote: Aye: 14 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Brad Firkus Abstained: 1 -Mayor Jake Woodford G. BUSINESS PRESENTED BY THE MAYOR H. PUBLIC PARTICIPATION The following spoke regarding item 25-1163 Proposed Adoption of Plan Appleton: Jennifer Sunstrom, Northeast Wisconsin REALTORS Association (supportive of Comprehensive Plan) Abby Maslanka, 1377 Midway Road, Menasha WI (supportive of Comprehensive Plan) I. PUBLIC HEARINGS 25-1423 Public Hearing for the adoption of Plan Appleton - a complete update to the City of Appleton's Comprehensive Plan Attachments: Public Hearing Notice Comp Plan Adoption 3-25.pdf The Public Hearing was held. No one spoke. J. SPECIAL RESOLUTIONS 25-1345 Resolution to Change Aldermanic District 15 Polling Place Attachments: Polling Place Resolution D15 Eternal Love 2025.pdf Alderperson Hartzheim moved, seconded by Alderperson Van Zeeland, that the Polling Place Resolution be approved. Roll Call. Motion carried by the following vote: Aye: 14 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Brad Firkus Abstained: 1 -Mayor Jake Woodford K. ESTABLISH ORDER OF THE DAY 25-1163 Request to approve proposed adoption of Plan Appleton (an entire update intended to repeal and recreate the City of Appleton Comprehensive Plan) as identified in the attached documents and approve the attached Resolution #2025-15 Attachments: StaffMemo_Plan Appleton_For10-08-25.pdf, Resolution #2025-15 Adoption of Plan Appleton.pdf, Plan Appleton.pdf, Appendix 01 Existing Conditions Report.pdf, Appendix 02 Housing Assessment.pdf, Appendix 03 Market and Retail Leakage Study Findings.pdf, Appendix 04 24x36 Future Land Use Map.pdf, Appendix 05 Phase 1 Fall Engagement Summary of Findings.pdf, Appendix 06 Phase 2 Spring Engagement Summary of Findings.pdf, Appendix 07 Past Plan Review.pdf, Appendix 08 Northland Richmond Subarea.pdf, Appendix 09 Oneida Subarea.pdf, Appendix 10 Wisconsin Subarea.pdf, Appendix 11 Downtown Plan.pdf, Appendix 12 Fox River Corridor Plan.pdf, Appendix 13 College North Neighborhood Plan.pdf, 2025 Appleton Plan Commission - Plan Adoption.pdf Alderperson Hartzheim moved, seconded by Alderperson Fenton, that the Adoption of Plan Appleton be approved. Roll Call. Motion carried by the following vote: Aye: 14 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Brad Firkus Abstained: 1 -Mayor Jake Woodford 25-1212 Providence Trails Drainage Study Findings and Recommendations Attachments: Providence Trails Drainage Study Memo final 10-01-2025.pdf Providence Tr Study Exhibits 10-02-2025.pdf Alderperson Fenton moved, seconded by Alderperson Meltzer, that the Providence Trails Drainage Study Findings & Recommendations be approved. Roll Call. Motion carried by the following vote: Aye: 14 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Brad Firkus Abstained: 1 -Mayor Jake Woodford 25-1410 Request to award a contract to Stantec Consulting Services, Inc. for an initial contract that stipulates grant writing services related to the PAC site will be provided at $0 to the City; and initial grant-funded environmental testing and remediation services are not to exceed $190,000, contingent on securing of U.S. Environmental Protection Agency (USEPA) Brownfield Coalition Grant via Calumet County and Wisconsin Economic Development Corporation (WEDC) Site Assessment Grant (SAG) for a parcel located on Division Street between West Franklin Street and West Washington Street (Tax Id #31-5-1056-00) Attachments: Brownfield Consultant Memo to CDC 11-19-25.pdf 10-13-25_Final_RFQ_Brownfields.pdf 10-13-2025_COA_IR 3.1 Professional Services.pdf 10-24-25_Addendum_RFQ_Brownfields.pdf Alderperson Fenton moved, seconded by Alderperson Croatt, that the Contract be approved. Roll Call. Motion carried by the following vote: Aye: 13 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 - Alderperson Brad Firkus Abstained: 2 - Alderperson Vaya Jones and Mayor Jake Woodford City of Appleton Page 4 L. COMMITTEE REPORTS Balance of the action items on the agenda.Alderperson Hartzheim moved, Alderperson Smith seconded, to approve the balance of the agenda. The motion carried by the following vote: Aye: 14 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Brad Firkus Abstained: 1 -Mayor Jake Woodford 1. MINUTES OF THE MUNICIPAL SERVICES COMMITTEE 25-1380 Approve Appleton North Side Business Association Seasonal Decorations Request Attachments: ANBA Seasonal Decorations Request.pdf This Report Action Item was approved.25-1381 Approve Paving Reconstruction Design for Marston Alley (Spruce St to Summit St) Attachments: Design Approval Marston Alley.pdf This Report Action Item was approved. 25-1382 Amend 2025 Materials Testing Contract (M-25) with Westwood Professional Services from an amount not to exceed $100,000 to an amount not to exceed $150,000. Attachments: M-25 Contract Amendment Memo.pdf This Report Action Item was approved. 25-1383 Glenmore Reserve Plat - New Street Design Approvals Attachments: Glenmore Reserve Road Design Approvals.pdf This Report Action Item was approved. 25-1384 Approve Long Term Temporary Occupancy Permit for Hoffman Planning at 111 W College Avenue through April 30, 2026. Attachments: LTT Occupancy Permit 111 W College.pdf This Report Action Item was approved. 2. MINUTES OF THE SAFETY AND LICENSING COMMITTEE 3. MINUTES OF THE CITY PLAN COMMISSION 25-1358 Request to approve the Glenmore Reserve Preliminary Plat as shown on the attached maps and subject to the conditions in the attached staff memo Attachments: StaffMemo_GlenmoreReserve_PrePlat_For11-12-25.pdf This Report Action Item was approved. 4. MINUTES OF THE PARKS AND RECREATION COMMITTEE 5. MINUTES OF THE FINANCE COMMITTEE 6. MINUTES OF THE COMMUNITY DEVELOPMENT COMMITTEE 7. MINUTES OF THE UTILITIES COMMITTEE 25-1361 Amend 2025A Contract with Brown and Caldwell for Stormwater Management Plan Reviews in the amount of $40,000 for a total contract amount not to exceed $120,000. Attachments: 2025A Stormwater Review Contract Amend Memo.pdf This Report Action Item was approved. 8. MINUTES OF THE HUMAN RESOURCES & INFORMATION TECHNOLOGY COMMITTEE 9. MINUTES OF THE FOX CITIES TRANSIT COMMISSION 25-1365 Authorization to Execute Contract with Affirm Agency for Public Relations & Marketing Services Attachments: PR Marketing RFP_Award Recommendation Memo.pdf This Report Action Item was approved. 25-1366 Authorization to Execute a Memorandum of Understanding with CS Appleton, LLC for preliminary design of the Transit Center Attachments: Memo for Transit Facility Design Agreement MOU with VT.pdf Transit Facility Design Agreement MOU with VT- 2025-1017.pdf This Report Action Item was approved. 10. MINUTES OF THE BOARD OF HEALTH 25-1372 Approve Succession of Delegation of Authority Policy. No changes have been made since last approval. Attachments: EM_500_0_Succession of Delegation of Authority_11.04.2025.pdf This Report Action Item was approved. M. CONSOLIDATED ACTION ITEMS N. ITEMS HELD O. ORDINANCES 25-1422 Ordinance #119-25 Attachments: Ordinances to Council 11-19-25.pdf Alderperson Fenton moved, seconded by Alderperson Smith, that the Ordinance be approved. Roll Call. Motion carried by the following vote: Aye: 14 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Brad Firkus Abstained: 1 -Mayor Jake Woodford P. LICENSE APPLICATIONS AND COMMUNICATIONS REFERRED TO COMMITTEES OF JURISDICTION Q. RESOLUTIONS SUBMITTED BY ALDERPERSONS REFERRED TO COMMITTEES OF JURISDICTION R. OTHER COUNCIL BUSINESS S. ADJOURN Alderperson Hartzheim moved, seconded by Alderperson Fenton, that the meeting be adjourned at 7:26 p.m. Roll Call. Motion carried by the following vote: Aye: 14 -Alderperson Josh Lambrecht, Alderperson Vered Meltzer, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Brad Firkus Abstained: 1 -Mayor Jake Woodford Amy Molitor, City Clerk WNAXLP December 8 2025 LWIX0419660