City of Appleton Appleton, WI 54911-4799 www.appletonwi.gov Meeting Minutes - Final Common Council Wednesday, February 4, 2026 7:00 PM Council Chambers A. CALL TO ORDER The meeting was called to order by Mayor Woodford at 7:00 p.m. B. INVOCATION The Invocation was offered by Alderperson Stancil-Martin. C. PLEDGE OF ALLEGIANCE TO THE FLAG D. ROLL CALL OF ALDERPERSONS Present: 15 -Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt, Alderperson Denis Dougherty and Mayor Jake Woodford Excused: 1 -Alderperson Josh Lambrecht E. ROLL CALL OF OFFICERS AND DEPARTMENT HEADS All Departments were represented. F. APPROVAL OF PREVIOUS COUNCIL MEETING MINUTES 26-0130 Common Council Meeting Minutes of January 21, 2026 Attachments: CC Minutes 1-21-26.pdf Alderperson Fenton moved, seconded by Alderperson Wolff, that the Minutes be approved. Roll Call. Motion carried by the following vote: Aye: 14 -Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Josh Lambrecht Abstained: 1 -Mayor Jake Woodford G. BUSINESS PRESENTED BY THE MAYOR H. PUBLIC PARTICIPATION No one spoke during Public Participation. I. PUBLIC HEARINGS J. SPECIAL RESOLUTIONS K. ESTABLISH ORDER OF THE DAY 26-0116 Request to Authorize Preliminary Engineering for Initial Northland -Bellaire Flood Study Improvements and Study Update #4. Attachments: 2024D Flood Study Initial Recommendations Memo Final.pdf 2024D-Northland-Bellaire-Update_1-27-2026.pdf Alderperson Croatt moved, seconded by Alderperson Fenton, that the Preliminary Engineering for Initial Northland - Bellaire Flood Study Improvements be approved. Roll Call. Motion carried by the following vote: Aye: 14 -Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Josh Lambrecht Abstained: 1 -Mayor Jake Woodford L. COMMITTEE REPORTS Balance of the action items on the agenda. Alderperson Hartzheim moved, Alderperson Wolff seconded, to approve the balance of the agenda. The motion carried by the following vote: Aye: 14 -Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Josh Lambrecht Abstained: 1 -Mayor Jake Woodford 1. MINUTES OF THE MUNICIPAL SERVICES COMMITTEE 26-0109 Request to Approve DT1660 Conveyance of Rights in Land per WisDOT I-41 Transportation Project Plat 1130-63-21. Attachments: DT1660_SEWR and TPP _1130-63-21.pdf This Report Action Item was approved. 26-0110 Request to Award the 2026 Cap Maintenance Contract at the Closed City of Appleton Landfill to New Paradigm Companies, LLC, in an amount not to exceed $33,000. Attachments: Award Mackville 2026 Cap Maintenance_New Paradigm Companies.pdf This Report Action Item was approved. 26-0111 Request to Award 2026 Materials Testing & Contaminated Soils Contract (M-26) to Westwood Infrastructure, Inc. in an amount not to exceed $100,000. Attachments: M-26 Contract Award.pdf This Report Action Item was approved. 26-0112 Request to Approve Permanent Street Occupancy Permit and Sign Permit for Tennies Jewelry Awning at 208 E College Avenue Right-of-Way. Attachments: Tennies Jewelry Awning.pdf This Report Action Item was approved. 2. MINUTES OF THE SAFETY AND LICENSING COMMITTEE 26-0001 Proposed Alcohol License Policy Revisions Attachments: Alcohol Licensing Policy - 2026 - Redlined.pdf Alcohol Licensing Policy - 2026 - Clean.pdf Appendix 1 - Fee Schedule.pdf Alcohol License Policy Revision Memo 1-23-26.pdf This Report Action Item was approved. 26-0081 First Amendment to Memorandum of Understanding for Automatic Assistance between the Fox Crossing Fire Department and the Appleton Fire Department Attachments: 22-0078 - Fox Crossing - Amendment to MOU.pdf This Report Action Item was approved. 26-0083 Class "B" Beer and "Class B" Liquor License application for Cleo's Bar LLC d/b/a Cleo's Brown Beam, Trent Duerr, Agent, located at 203 W College Ave, contingent upon approval from the Inspections and Health departments Attachments: Cleo's Brown Beam.Cleo's Bar LLC.Alcohol.Class B Beer Liquor.1.9.26.REDACTED.pdf This Report Action Item was approved. 26-0086 Class "B" Beer and "Class C" Wine License application for Tamil LLC d/b/a Madras Cafe, Sivakumar Rajarathinam, Agent, located at 819 & 821 W Wisconsin Ave, contingent upon approval from the Community Development: Planning and Inspections departments Attachments: Madras Cafe.Tamil LLC.Alcohol.Class B Beer C Wine.1.12.26.REDACTED.pdf This Report Action Item was approved. 26-0089 Cigarette, Tobacco, and Electronic Vaping Device License application for Great Lake Marketplace LLC d/b/a Smoke N Vape, Ibrahim Aloul, Agent, located at 2700 E Calumet St Ste C Attachments: Smoke N Vape.Great Lake Marketplace.CTV.1.9.26.REDACTED.pdf This Report Action Item was approved. 26-0126 Schedule of Deposits Update Attachments: City of Appleton Schedule of Deposits Updated 2026 - Redlined.pdf City of Appleton Schedule of Deposits Updated 2026 - Clean.pdf Memo to S&L_Council - Schedule of Deposits.pdf This Report Action Item was approved. 3. MINUTES OF THE CITY PLAN COMMISSION 26-0077 Request to approve Rezoning #9-25 for the subject parcels located at 2610 North Oneida Street (Tax Id #31-6-2833-00), 2624 North Oneida Street (Tax Id #31-6-2834-00) and 2615 North Morrison Street (Tax Id #31-6-2834-01), including to the centerline of the adjacent street right-of-way, as shown on the attached maps, from R-1B Single-Family District to P-I Public Institutional District Attachments: Final_StaffMemo_Xavier Middle School_Rezoning_For01-28-26.pdf Email from Patricia Sonkowsky 106 E McArthur St 1-28-26.pdf This Report Action Item was approved. 26-0078 Request to approve Certified Survey Map #19-25, which crosses a plat boundary, for 2610 North Oneida Street (Tax Id #31-6-2833-00), 2624 North Oneida Street (Tax Id #31-6-2834-00), 2626 North Oneida Street (Tax Id #31-6-2835-00), and 2615 North Morrison Street (Tax Id #31-6-2834-01) to combine 4 parcels into 1 lot as shown on the attached map and subject to the conditions in the attached staff memo Attachments: Final_StaffMemo_CSM#19-25_For01-28-26.pdf This Report Action Item was approved. 4. MINUTES OF THE PARKS AND RECREATION COMMITTEE 5. MINUTES OF THE FINANCE COMMITTEE 26-0090 Request to sole source a contract to Donohue and Associates for professional services needed to complete the Wastewater Electrical MCC Replacement Project for a contract fee of $399,668. Attachments: 2026 Wastewater MCC Replacement Professional Services.pdf This Report Action Item was approved. 26-0106 Request to transfer $520,595 of unused contingency from AWWTP Phase 1 Belt Filter Press Equipment Upgrades Project contract with Staab Construction to Phase 2 Staab Constructing contract. Attachments: 260119_FinanceMemo_Ph1 BFP Closeout_ContingencyTransferPh2.pdf This Report Action Item was approved. 26-0119 Request to accept Fox Cities Convention and Visitors Bureau Grant in the amount of $100,000 for Acoustical Improvements at the Fox Cities Exhibition Center along with the following 2026 Budget Amendment. Facilities Capital Projects Other Reimbursements + $100,000 FCEC Acoustical Improvements + $100,000 to record grant revenue and project expenses (2/3 vote of Council required). Attachments: 2026 Fox Cities Convention and Visitors Bureau Grant.pdf Contract_Appleton_FCEC Accoustics.pdf This Report Action Item was approved. 26-0120 Request to approve the following 2026 Budget amendment: General Fund - Community Development Misc Revenue + $135,169 Consulting Services + $135,169 For Thrivent Cost Reimbursement Agreement Amendment #1 (2/3 vote of Council required) Attachments: Thrivent BudgetAmendment2026_Finance01222026.pdf This Report Action Item was approved. 26-0121 Request to Award Unit X-26 Sewer and Water Reconstruction to Kruczek Construction in the amount of $2,711,111 with a 2.2% contingency of $60,000 for a project total not to exceed $2,771,111. Attachments: X-26 Award-Funding-Bid Tab.pdf This Report Action Item was approved. 26-0122 Request to approve Unit B-25 Change Order #1 as a Contract Amendment in the amount of $57,830.90, for a new not-to-exceed contract total of $1,343,089.41 and a new contract contingency of $0.00. Attachments: Unit B-25 Change Order No1_rev.pdf This Report Action Item was approved. 26-0123 Request to approve the following 2025-2026 Budget carryover appropriation: Facilities Capital Projects 2025 Parks ADA Improvements 2026 Parks ADA Improvements - $48,073+$48,073 Carryover positive variance from the 2025 Parks ADA Improvements project Not Under Contract to the 2026 Parks ADA Improvements project to provide additional funds for the 2026 project (2/3 vote of Council required). Attachments: 2026 Parks ADA Upgrades Project with Carryover.pdf This Report Action Item was approved. 26-0124 Request to award the 2026 Parks ADA Improvements project construction contract to Milbach Construction Services Co. in the amount of $82,300, with a 10% contingency of $8,230, for a total project not to exceed $90,530. Attachments: 2026 Parks ADA Upgrades Project with Carryover.pdf This Report Action Item was approved. 26-0125 Request to sole source Engineering Services Contract to McMahon as part of Caustic Chemical System Upgrade and Raw Water Lake Station Valve and Pump Replacement Projects in the amount of $183,000 with a 10% contingency of $18,300 for a total not to exceed $201,300. Attachments: 26-0123_SoleSourceAward_McMahon_LakeStation_CausticSystem. pdf McMahon - SSR AWTF .pdf This Report Action Item was approved. 6. MINUTES OF THE COMMUNITY DEVELOPMENT COMMITTEE 7. MINUTES OF THE UTILITIES COMMITTEE 26-0114 Request to Award Design of K2B Pond Rehabilitation Project to McMahon Associates, Inc. in the amount of $62,371.00 with a contingency of $5,000 for a project total not to exceed $67,371.00 Attachments: 20260127_UC_Award Memo_K2B Pond Rehab_FINAL.pdf This Report Action Item was approved. 8. MINUTES OF THE HUMAN RESOURCES & INFORMATION TECHNOLOGY COMMITTEE 9. MINUTES OF THE FOX CITIES TRANSIT COMMISSION 26-0099 Award Recommendation for Fleet Maintenance Software Attachments: FCTC Award Recommendation Memo_Fleet Management Software_2026.pdf This Report Action Item was approved. 10. MINUTES OF THE BOARD OF HEALTH M. CONSOLIDATED ACTION ITEMS N. ITEMS HELD O. ORDINANCES 26-0128 Ordinances #4-26 to #6-26 Attachments: Ordinances to Council 2-4-26.pdf Alderperson Hartzheim moved, seconded by Alderperson Fenton, that the Ordinances be approved. Roll Call. Motion carried by the following vote: Aye: 14 -Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Josh Lambrecht Abstained: 1 -Mayor Jake Woodford P. LICENSE APPLICATIONS AND COMMUNICATIONS REFERRED TO COMMITTEES OF JURISDICTION Q. RESOLUTIONS SUBMITTED BY ALDERPERSONS REFERRED TO COMMITTEES OF JURISDICTION R. OTHER COUNCIL BUSINESS S. ADJOURN Alderperson Hartzheim moved, seconded by Alderperson Wolff, that the meeting be adjourned at 7:10 p.m. Roll Call. Motion carried by the following vote: Aye: 14 -Alderperson Vered Meltzer, Alderperson Brad Firkus, Alderperson Martyn Smith, Alderperson Katie Van Zeeland, Alderperson Denise Fenton, Alderperson Patrick Hayden, Alderperson Patti Heffernan, Alderperson Alex Schultz, Alderperson Vaya Jones, Alderperson Adrian Stancil-Martin, Alderperson Nate Wolff, Alderperson Sheri Hartzheim, Alderperson Christopher Croatt and Alderperson Denis Dougherty Excused: 1 -Alderperson Josh Lambrecht Abstained: 1 -Mayor Jake Woodford Amy Molitor, City Clerk WNAXLP February 23 2026 LWIX0458683