NOTICE OF REQUEST FOR PROPOSALS FOR PUBLIC ART – DONOR RECOGNITION WALL RFP TOWN OF GILBERT, ARIZONA Project Name: Advocacy Center Phase 2 & 3 Project Number: MF2491 Contract Number: 326000247 Gilbert Staff/Procurement Officer: Eric Doran Email: eric.doran@gilbertaz.gov Deadline: March 31, 2026 Electronic Bidding Portal: https://gateway.app.e-builder.net/app/bidders/landing?accountid=3c1a5940-f22f-437a-8d5a97bb70b62547&projectid=8e406851-3214-4481-8834-638c7b9f5d34&bidpackageid=11e64685-fc6d4b8e-b6b0-369b7f2a2d9e RFP available at: Town of Gilbert Website ONLY (at no charge) http://www.gilbertaz.gov/rfp Date and Location for Submittal: Proposals from qualified art firms, or individual artists, will be received electronically via the Town of Gilbert electronic bidding platform (link provided above) until 2:00p.m. Arizona Local Time, March 31, 2026. The proposal shall consist of a single .pdf document that is PC readable and not password protected. Any Proposal not received electronically via the Town of Gilbert electronic bidding platform will not be accepted. The proposal must include all information items listed in the RFP in the order listed. (No amendments will be accepted). It is the firm’s/individual’s responsibility to assure proposals are received at the above location on or before the specified time. Project Description: The new Advocacy Center is designed to bring together law enforcement, social workers, Department of Child Safety agents, Office of Child Welfare Investigations officials, prosecuting attorneys, on-site healthcare providers, and other professionals in a coordinated, multidisciplinary setting. The purpose of the facility is to reduce the trauma experienced by victims of physical and sexual abuse by providing comprehensive, victim-centered services in a single, supportive location. The donor recognition wall will be an interior art installation located on the west wall of the staff corridor connecting the Advocacy Center to the staff office area. This location is adjacent to the staff breakroom and conference room and is within an open area that may host gatherings and informal events. Pre-Submittal Conference: A virtual pre-submittal conference will be held on March 19, 2026 at 2:00p.m. Arizona Local Time Via Microsoft Teams: https://teams.microsoft.com/meet/21870877525800?p=tb8ctmTS8StumKXWru It is highly recommended that all prospective Proposers attend, as Proposer responsibility issues will be discussed, along with Project requirements. Proposal Format: Each proposal received must be in accordance with the format and information provided within the Request for Proposals package. Any submittal that does not conform, in all material respects to what is outlined in the RFP, will be considered non-responsive. Each proposal shall be submitted via the electronic bidding platform only per the directions provided in the RFP. Solicitation Transparency Policy: Beginning on the date this Solicitation is issued and continuing until either the date a contract is awarded or this Solicitation is withdrawn by Gilbert, all persons or entities who respond or intend to respond to this Solicitation, including without limitation their employees, agents, representatives, partners, subcontractors, consultants, joint venturers, members, lobbyists, or attorneys (collectively, “Proposers”), shall only discuss matters associated with this Solicitation with the Procurement Officer designated in this Solicitation and shall not have any direct or indirect contact about this Solicitation with any other Town staff or Town official, including, without limitation, members of the evaluation panel, the Town Manager, Assistant Town Managers, the Mayor, or any member of the Gilbert Town Council. As long as the subject matter of the Solicitation is not discussed, Proposers may continue to conduct business with Gilbert. Notwithstanding the foregoing, Proposers may discuss this Solicitation with the Mayor or a member of the Gilbert Town Council, provided such meetings are scheduled through the Procurement Officer listed on this Solicitation, conducted in person at Gilbert Civic Center, Town Hall Administration Building, 50 East Civic Center Drive, Gilbert, Arizona 85296, and are posted as open meetings by the Town Clerk at least twenty-four (24) hours prior to the scheduled meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate. This policy is intended to create a level playing field for all Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. Proposers who violate this policy shall be disqualified from participating in this Solicitation. Right to Reject Proposal: GILBERT reserves the right to waive any irregularities in any submittal and to reject all submittals and re-advertise or cancel the project in its entirety, at its sole discretion. GILBERT, or its consultants and advisors, will not be responsible for any cost incurred by any firm submitting a proposal or responding to this notice. Equal Opportunity: GILBERT is an equal opportunity employer. Minority and women’s business enterprises are encouraged to submit on this Project. TOWN OF GILBERT, ARIZONA Town Clerk Pub: March 5, 12, 2026