Adel City Council December 9, 2025 - Meeting Minutes

Adel City Council December 9, 2025 - Meeting Minutes The Adel City Council met in regular session at Adel City Hall, 301 S. 10th Street, Adel, Iowa on Tuesday, December 9, 2025. At 6:01 p.m., Mayor Peters called the meeting to order. The following answered roll: Ockerman, Trout, McAdon, West, and Selby. Staff Present: Deputy City Administrator/Finance Director Sandquist, City Clerk Erickson, City Attorney Stone, Public Works Director Overton, Police Lieutenant Deeth, Library Director Jayne, and Community Development Director Nichols. OATH OF OFFICE 1.a. City Council Member- Nate Hawkins (administered by Mayor, James F Peters) 1.b. City Council Member- Eric Trout (administered by Mayor, James F Peters) 1.c. Mayor - Timothy E. Crannell (administered by Mayor, James F Peters) MAYORAL RECOGNITION 2.a. Key To The City - Robert Fisher This item was postponed until the following City Council meeting on Tuesday, January 13th, 2026. RECOGNITION 3.a. Certificate of Appreciation to Outgoing Council Member - Jodi Selby 3.b. Certificate of Appreciation to Outgoing Mayor - James F. Peters COMMENTS FROM THE PUBLIC 4.a. Dallas County Local Housing Trust Fund Update - Kara Sinnard and Andrew Collings Kara Sinnard, Adel's representative for the Dallas County Local Housing Trust Fund (DCLHTF), provided an update. Appointed in 2023, she noted that administrative duties transitioned from West Des Moines to Andrew Collings with the Mid-Iowa Planning Alliance (MIPA), which now assists a seven-county region with technical and planning initiatives. Member dues are $0.15 per capita to support grant writing and related activities. Additional programs include CIRTPA for transportation projects, the Central Iowa Workforce Development Board for Title I workforce funding, and the Metro Home Improvement Program. DCLHTF focuses on providing safe, affordable housing for low-income residents, distributing funds by county quadrants, with a maximum of $15,000 per household for essential repairs. Since inception, over 50 households have been assisted, and one Adel household is currently on the waiting list. Collings explained that dues cover 65–70% of costs, with Habitat for Humanity bridging the gap. Residents can inquire about assistance through program staff. 4.b. Council Member Ockerman – Thank You Council Member Ockerman provided a thank you to Mayor Peters for his many years of service to Adel. CONSENT AGENDA 5.a. Consider Approval of City Minutes Dated November 10, 2025 5.b. Consider Approval of City Minutes Dated November 13, 2025 5.c. Consider Approval of City Minutes Dated November 20, 2025 5.d. Consider Approval of November Bills and November 30, 2025 Treasurer's Report 5.e. Consider Approval of FY24-25 City Street Financial Report 5.f. Consider Approval of FY 2024-2025 Annual Financial Report 5.g. Consider Approval of Appointing Bob Ockerman (Primary Member) and Timothy E. Crannell (Alternate) as the City's 2026 Representatives on the Dallas County E911 Board 5.h. Consider Approval of Special Class C Retail Alcohol License for Great White Buffalo Public House 5.i. Consider Approval of Resolution No. 25-83, Approving a Mutual Aid and Assistance Agreement for the Iowa Water / Wastewater Agency Response Network (IAWARN) 5.j. Consider Approval of Change Order No. 4 (Semi-Final) - Adel Evans Park Trail Connections Project 5.k. Consider Approval of Pay Application No. 16 - Adel Evans Park Trail Connections Project Motion by Selby, seconded by Ockerman, to approve the Consent Agenda. Roll: Ayes - Unanimous. Motion Carried. DEPARTMENT HEAD REPORT 6.a. Update on the City of Adel Facility Needs Assessment for Police and Fire Station and Operational Analysis for Fire Services Deputy City Administrator/Finance Director Sandquist shared with the Council that McGrath has provided a draft report that will be reviewed by staff. Bob Stedman with McGrath will be at the January City Council meeting to present the report to Council. 6.b. Budget Update - Deputy City Administrator/Finance Director Brittany Sandquist Deputy City Administrator/Finance Director Sandquist reminded the Council that the 4th Monday of January will be the annual budget meeting. Sandquist has been working with department heads on their budget lines already to formulate a first draft. She shared that the City typically receives valuations from Dallas County mid-December, but it does not look like the valuations will be released until the first of the year or even a bit later. These valuations drive the final draft of the budget. Typically, PFM has been able to give good predictions on the valuations. Sandquist shared that she has already been working with the new City Administrator, Timothy Vick, on going through the budget process. NEW BUSINESS 7.a. Consider Approval of Mayor Board and Commission Appointments: Parks and Recreation Board - Two Openings Motion by West, seconded by Trout, to appoint Alex Loterbour and David Thompson to the Parks & Recreation Board. Roll: Ayes - Unanimous. Motion Carried. 7.b. Consider Approval of Resolution No. 25-84, Approving an Engagement Agreement with Ahlers & Cooney, P.C. for 2025 and 2026 Public Improvement Contract Proceedings Motion by Ockerman, seconded by McAdon, to approve Resolution No. 25-84. Roll: Ayes - Unanimous. Motion Carried. 7.c. Consider Approval of Resolution No. 25-85, Declaring an Official Intent Under Treasury Regulation 1.150-2 to Issue Debt to Reimburse the City for Certain Original Expenditures Paid in Connection with Specified Projects (Rapids Street Reconstruction) Motion by West, seconded by McAdon, to approve Resolution No. 25-85. Roll: Ayes - Unanimous. Motion Carried. 7.d. Consider Approval of Resolution No. 25-86, Ordering Construction of the Rapids Street Reconstruction, and Fixing a Date for Hearing Thereon and Taking of Bids Therefor Motion by Ockerman, seconded by West, to approve Resolution No. 25-86. Roll: Ayes - Unanimous. Motion Carried. 7.e. Consider Approval of Resolution No. 25-87, Approving Additional Compensation for the Deputy City Administrator/Finance Director in Recognition of the Additional Duties Performed During the Vacancy in the City Administrator Role Motion by Selby, seconded by West, to approve Resolution No. 25-87. Roll: Ayes - Unanimous. Motion Carried. 7.f. Consider Approval of Resolution No. 25-88, Approving and Authorizing the Execution of a Real Estate Donation Agreement with the Nature Conservancy City Attorney Stone stated that the only things the City must do with this land is place a sign stating that the land was donated to the city by the nature conservancy and there are conservancy restrictions on what the city can do with the property. Motion by West, seconded by Selby, to approve Resolution No. 25-88. Roll: Ayes - Unanimous. Motion Carried. 7.g. Closing Remarks from Mayor Peters Mayor Peters reflected on his tenure, highlighting adoption of the City Administrator role, tax abatement and LOST programs to spur growth, and major projects including the aquatic center, new library, expanded parks, water and wastewater plants, and relocation of City Hall. Adel now has 2,253 homes averaging $324,000 in value. He noted accomplishments such as the South water tower, library balcony, and cemetery improvements, and outlined upcoming projects: Public Safety building replacement, Water Tower Park, and Rapids Street reconstruction. The Mayor praised staff, expressed confidence in Mayor-Elect Crannell, and plans to focus on ADM alumni and veteran recognition programs. 7.g. Closed Session pursuant Iowa Code Section 21.5(1)(c). The Council May Enter into Closed Session to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental body in that litigation. Motion by Trout, seconded by Selby, to enter closed session. Roll: Ayes - Unanimous. Motion Carried. Closed session began at 7:15 p.m. Motion by Selby, seconded by Ockerman, to exit closed session. Roll: Ayes - Unanimous. Motion Carried. Closed session concluded at 7:39 p.m. ADJOURNMENT Meeting was adjourned at 7:41 p.m. Timothy E. Crannell, Mayor Attest: Carrie Erickson, City Clerk December 18 2025 LIOW0423932