CITY COUNCIL MEETING Tuesday, August 26, 2025

CITY COUNCIL MEETING Tuesday, August 26, 2025 The Grimes City Council Meeting was held in-person. The meeting was called to order by Mayor Scott Mikkelsen August 26, 2025, at 5:30 p.m. at the Grimes Community Complex, 410 SE Main Street, Grimes, Iowa. BUSINESS MEETING AGENDA Call to Order Pledge of Allegiance Roll Call Present: Mayor: Scott Mikkelsen (via Zoom), Council Members: Eric Johansen, Andrew Borcherding, Ryan Burger, David Gisch Absent: Laurie DePhillips Approval of Agenda Mayor Mikkelsen asked for approval of the agenda. Moved by Burger, Second by Gisch, to approve the agenda. Roll Call: Ayes: All. Nays: None. Motion passes: 3 - 0. Public Forum No speakers addressed the Council during Public Forum. Approval of the Consent Agenda a. Resolution 08-0125 Approving Previous Meeting Minutes b. Resolution 08-0225 Claims Report $3,804,420.17 c. Receiving and Filing Reports i. Finance Report for July 2025 ii. Human Resources Department Report d. Resolution 08-0325 Approving Payments for Professional Services i. Invoice #11 Confluence, Inc. - Lions Park - Phase One $17,207.87 ii. Invoice #10 MSA Professional Services, Inc. - SE Little Beaver Dr. and SE 4th Thru 6th Sts. Reconstruction $5,201.97 iii. Invoice #3 Snyder & Associates, Inc. - NE Gateway Drive Permanent Traffic Signals $6077.00 iv. Invoice #8 Snyder & Associates, Inc. - Streets Master Plan/Design Guide $4,572.09 v. Invoice #9 Snyder & Associates, Inc. - 2022-2025 On Call Traffic Planning & Engineering Services $6,325.75 vi. Invoice #18 Snyder & Associates, Inc. - Traffic Signal Network Communication Project $3,167.50 vii. Invoice #15 Foth Infrastructure & Environment, LLC - SE/SW 19th Street Sanitary Sewer Extension $8,685.50 viii. Invoice #11 OPN Architects, Inc. - Grimes Public Administration Building $59,930.63 ix. Invoice #29 SVPA Architects - Grimes Public Safety Center $5,289.20 x. Invoice #2 Weitz Company - Grimes Public Administration Building $26,810.00 xi. Invoice #2 McClure Engineering Company - SW 19th St. and SW Jazzwood Dr. Functional Design $20,663.75 xii. Invoice #8 McClure Engineering Company - SE 41st Street and SE Park Drive Extension $4,685.00 xiii. Invoice #15 Weitz Company - Grimes Public Safety Center $89,481.00 e. Resolution 08-0425 Approving Capital Project Payment Requests i. Pay Request #21 Absolute Concrete Construction, Inc. - S James Street and SE 11th Street Improvements $364,293.56 ii. Pay Request #3 Sternquist Construction, Inc. - SE Little Beaver Dr. and SE 4th St. Reconstruction $134,386.24 iii. Pay Request #9 1st Interiors, Inc. - Grimes Public Safety Center $31,350.00 iv. Pay Request #7 DDVI - Grimes Public Safety Center $38,405.06 v. Pay Request #5 Hopkins Roofing - Grimes Public Safety Center $11,550.00 vi. Pay Request #13 Kruck Plumbing & Heating, Inc. - Grimes Public Safety Center$104,041.15 vii. Pay Request #7 Mid-American Glazing Systems - Grimes Public Safety Center$153,423.10 viii. Pay Request #10 Renda Electric - Grimes Public Safety Center $151,857.50 ix. Pay Request #3 Sandstone Management, Ltd - Grimes Public Safety Center $50,206.03 f. Resolution 08-0525 Approving Change Orders i. Change Order #3 Sternquist Construction, Inc. - SE Little Beaver Dr. and SE 4th St. Reconstruction $8,800.00 ii. Change Order #3 1st Interiors, Inc. - Grimes Public Safety Center $2,559.00 iii. Change Order #6 DDVI - Grimes Public Safety Center $1,914.00 iv. Change Order #5 Renda Electric - Grimes Public Safety Center $1,716.00 g. Resolution 08-0625 Approving Consent and Agreement to Improvements Within Public Landscape Buffer Easement for Lot 9 of Willow Hills Plat 2 - 1326 NW 28th Street h. Resolution 08-0725 Approving Consent and Agreement to Improvements Within A Drainage Easement for Lot 36 of Heritage at Grimes Plat 4 - 1421 NE Poplar Ct i. Resolution 08-0825 Approving Consent and Agreement to Improvements Within A Overland Flowage Easement for Lot 79 of Beaverbrooke Pointe Plat 3 - 1004 NE 13th Street j. Resolution 08-0925 Appointing City of Grimes Representation to the Polk County Joint 911 Service Board k. Resolution 08-1025 Authorizing City of Grimes Election to Participate in a National Settlement with Purdue Pharma and the Sackler Family Regarding Opioid Sales l. Resolution 08-1125 to Make a One-Time Water and Sewer Adjustment for a Customer m. Resolution 08-1225 to Make a One-Time Water and Sewer Adjustment for a Customer n. Resolution 08-1325 Accepting Easements - GreenState Credit Union - E 1st and Gateway Improvements o. Resolution 08-1425 Accepting Public Improvements in Creekside Village Plat 1 p. Resolution 08-1525 Approving Offer to Purchase and Agreement - Shine Shop - E 1st and Gateway Drive q. Resolution 08-1625 Approving Declaration of Site Restrictions for Lot 1, 2, & 3 in Block 6 of Channon's North Addition to the Town of Grimes r. Resolution 08-1725 IT Software Renewal – Microsoft s. Resolution 08-1825 To Enter into Contract for Professional Services with I & S Group, Inc. for NW 27th Street Trail Connection t. Resolution 08-1925 To Amend Contract for Professional Services with McClure Engineering Company for SW 19th Street and SW Jazzwood Drive Functional Design u. Resolution 08-2025 To Amend Contract for Professional Services with Snyder & Associates, Inc. for E Gateway Drive and E 1st Street Intersection Improvements v. Resolution 08-2125 Approving State of Iowa Alcohol Licenses w. Resolution 08-2225 Approving Cigarette/Tobacco, Alternative Nicotine and Vapor Permits for 2025-2026 x. Resolution 08-2325 Approving an Agreement with PlayPower LT Farmington, Inc. for the Lions Park Playground y. Resolution 08-2425 Authorizing Purchase and Installation of Battery Backups for Traffic Signals z. Resolution 08-2525 gWorks Professional Services - Data Pull aa. Resolution 08-2625 Setting Public Hearing (09-23-2025, 5:30 PM): Hope Meadows Phase 2 Rezone bb. Resolution 08-2725 Setting Public Hearing (09-23-2025, 5:30 PM): Brookside Village North Rezone cc. Resolution 08-2825 Approving Offer to Purchase and Agreement - Grimes Prime LLC - South James and 19th Street Improvements dd. Resolution 08-2925 Accepting Easements - Meadow Lark HOA - South James and 19th Street Improvements Mayor Mikkelsen asked for approval of the consent agenda. Moved by Burger, Second by Gisch, to approve the consent agenda. Roll Call: Ayes: All. Nays: None. Motion passes: 3 - 0. PROPOSED ACTION ITEMS Ordinance 801 Brookside Village PUD Amendment F.K.A Fagen Property Rezone Council member Borcherding entered the meeting at 5:32 p.m. Senior Planner Martin presented the details of the proposed rezone from commercial to mixed-use. The concepts shown include a building with high-density residential, and some commercial on the lower level. Public Hearing on Ordinance 801 Brookside Village PUD Amendment F.K.A Fagen Property Rezone Mayor Mikkelsen opened the Public Hearing at 5:36 p.m. No oral or written comments were made. Mayor Mikkelsen closed the Public Hearing at 5:36 p.m. First Consideration of Ordinance 801 Brookside Village PUD Amendment F.K.A Fagen Property Rezone Council discussed the rezone and asked questions of staff and Jared Murray with Civil Design Advantage. No action taken. Staff Reports No staff report given. Mayor and City Council Reports Council Member Gisch provided an update on the progress of the Public Safety Building. Adjournment There being no further business, the meeting was adjourned at 6:01 p.m. Motion by Gisch, Second by Johansen to adjourn. Roll Call: Ayes: All; Nays: None; Motion passes: 4 - 0. ATTEST: Rachel Greving, City Clerk Scott Mikkelsen, Mayor September 2 2025 LIOW0361644