CITY COUNCIL MEETING Tuesday, December 16, 2025

CITY COUNCIL MEETING Tuesday, December 16, 2025 The Grimes City Council Meeting was held in-person. The meeting was called to order by Mayor Scott Mikkelsen December 16, 2025, at 5:30 p.m. at the Grimes Community Complex, 410 SE Main Street, Grimes, Iowa. BUSINESS MEETING AGENDA Call to Order Pledge of Allegiance Roll Call Present: Mayor: Scott Mikkelsen, Council Members: Eric Johansen, Andrew Borcherding, Ryan Burger, David Gisch, Laurie DePhillips Absent: NA Approval of Agenda Mayor Mikkelsen asked for approval of the agenda. Moved by Borcherding, Second by DePhillips, to approve the agenda. Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Public Forum No members from the Public addressed the Council. Approval of the Consent Agenda Resolution 12-0125 Approving Previous Meeting Minutes Resolution 12-0225 Claims Report $7,356,341.57 Reciving and Filing Reports Finance Report for October 20252025 Parks and Recreation Annual Report Resolution 12-0325 Approving Payments for Professional ServicesInvoice #13 Confluence, Inc. - Lions Park - Phase One $1,842.60Invoice #14 Confluence, Inc. - Lions Park - Phase One $302.85 Invoice #3 MSA Professional Services, Inc. - SE 2nd Street Water Main $5,629.84 Invoice #13 MSA Professional Services, Inc. - SE Little Beaver Dr. and SE 4th Thru 6th Sts. Reconstruction $6,329.38 Invoice #2 Nilles Associates, Inc. - Lions Park - Construction Services $4,650.00 Invoice #15 OPN Architects, Inc. - Grimes Public Administration Building $35,187.75 Invoice #5 Snyder & Associates, Inc. - NE Gateway Drive Permanent Traffic Signal $7,378.50 Invoice #30 Snyder & Associates, Inc. - NE Destination Dr. & NE Beaverbrooke Blvd. Improvements $5,436.35 Invoice #33 SVPA Architects - Grimes Public Safety Center $203.88 Invoice #3 Weitz Company - Grimes Public Administrative Building $26,350.00 Resolution 12-0425 Approving Capital Project Payment Requests Payment #24 Absolute Concrete Construction, Inc. - S James Street and SE 11th Street Improvements $307,205.05 Payment #25 Absoute Concrete Construction, Inc. - S James Street and SE 11th Street Improvements $364,768.11 Payment #3 Edge Commercial, LLC - Lions Park $345,056.18 Payment #7 Sternquist Construction, Inc. - SE Little Beaver Dr. and SE 4th St. Reconstruction $74,238.18Payment #2 Traffic Control Corporation - City Traffic Signal Communication Network $57,084.50 Payment #3 (Retainage) Traffic Control Corporation - City Traffic Signal Communication Network $6,951.00 Payment #10 (Retainage) Van Maanen Electric - City Traffic Signal Communication Network $34,854.82 Resolution 12-0525 Approving Change Orders Change Order #10 Absolute Concrete Construction, Inc. - S James Street and SE 11th Street Improvements $2,102.10 Change Order #11 Absolute Concrete Construction, Inc. - S James Street and SE 11th Street Improvements $33,585.00 Change Order #5 1st Interiors, Inc. - Grimes Public Safety Center -$1,630.00 Change Order #2 Core Construction Services, LLC - Grimes Public Safety Center $10,125.43 Change Order #3 Core Construction Services, LLC - Grimes Public Safety Center -$6,214.07 Change Order #10 DDVI - Grimes Public Safety Center -$271.00 Change Order #7 Renda Electric - Grimes Public Safety Center $9,910.00 Resolution 12-0625 Approving 2026 Grimes Civic CalendarResolution 12-0725 Approving Offer to Purchase and Agreement - 142nd ST Reconstruction - Shipley Resolution 12-0825 Approving Consent and Agreement to Improvements Within A Storm Sewer and Overland Flowage Easement for Lot 18 of Heritage at Grimes Plat 6 - 2417 NE Little Beaver Drive Resolution 12-0925 Approving Consent and Agreement to Improvements Within A Storm Sewer and Overland Flowage Easement for Lot 21 of Willow Hills North Plat 1 - 3292 NW Brookside Drive Resolution 12-1025 Approving Consent and Agreement to Improvements Within An Overland Flowage Easement for Lot 18 of Kennybrook South Plat 3 - 912 SW 9th Court Resolution 12-1125 Approving the Fall Fiscal Year 2025-2026 Transfers Resolution 12-1225 Setting Public Hearing (01-13-2026, 5:30 PM): Sienna Hills Rezone Resolution 12-1325 Accepting Public Improvements in Autumn Park Plat 7, Phase 2 and 3 Resolution 12-1425 Renewing Contract of Cemetery Lawn Care Services and Chemical Application Resolution 12-1525 Approving Purchase and Installation of Push Button Pedestrian Crossing on NE Park Dr Resolution 12-1625 Setting Public Hearing (01-13-2026, 5:30 PM): Brookside Village North RezoneResolution 12-1725 to Enter into Contract for Professional Services with Allender Butzke Engineers, Inc. for the Grimes Public Administration Building Resolution 12-1825 Approving Consent and Agreement to Improvements Within A Surface Water Flowage Easement for Lot 22 of Parkview North Plat 5 - 801 NW Sunset Lane Resolution 12-1925 Approving Consent and Agreement to Improvements Within A Public Utility and Drainage Easement for Lot 20 of Parkview Plaza Plat 6 - 604 NW Calista Court Resolution 12-2025 Approve the Third Amended and Restated WRA Agreement and Consent for Bond IssuanceResolution 12-2125 Accepting Public Improvements in Legacy at James Street Plat 2 Resolution 12-2225 Accepting 1 Prime Contracts for the Grimes Public Safety CenterResolution 12-2325 Accepting the City Traffic Signal Communication Network (Van Maanen) Resolution 12-2425 Accepting the City Traffic Signal Communication Network - (Traffic Control Corporation) Resolution 12-2525 Project Initiation — Setting Bid Letting and Public Hearing Dates— SE 5th St and SE 6th St Reconstruction Resolution 12-2625 Project Initiation – Setting Bid Letting and Public Hearing Dates – SE 2nd Street Water Main Resolution 12-2725 Approving Personnel Transactions Resolution 12-2825 to Enter into Contract for Professional Services with Foth Infrastructure & Environment for the 2026 CIPMH Lining and CIPPP Lining ProjectsResolution 12-2925 to Enter into Contract for Professional Services with Foth Ingrastructure and Environmental for the Sanitary On-Call Services Resolution 12-3025 Approving State of Iowa Alcohol Licenses Resolution 12-3125 Accepting Temporary Easement and Approving Compensation – Temple Holdings LLC Mayor Mikkelsen asked for approval of the consent agenda. Moved by DePhillips, Second by Burger, to approve the consent agenda. Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. PROPOSED ACTION ITEMS Presentation of Fiscal Year 2024-2025 audit by Denman CPA Robert Endriss of Denman highlighted details of the audit. No issues of non-compliance were reported. Growing Together – Grimes 2050 Comprehensive Plan Development Services Director Pfaltzgraff outlined the details of the new comprehensive plan and the work by Council, Boards and Commissions, City staff, and residents that went into its creation. Public Hearing on Growing Together – Grimes 2050 Comprehensive Plan Mayor Mikkelsen opened the Public Hearing at 5:53 p.m. No oral or written comments were made. Mayor Mikkelsen closed the Public Hearing at 5:54 p.m. Resolution 12-3225 Approving and Adopting a new Comprehensive Plan – Growing Together – Grimes 2050 Comprehensive Plan Mayor Mikkelsen asked for approval of Resolution 12-3225 Approving and Adopting a new Comprehensive Plan – Growing Together – Grimes 2050 Comprehensive Plan Moved by Johansen, Second by Burger, to approve Resolution 12-3225 Approving and Adopting a new Comprehensive Plan – Growing Together – Grimes 2050 Comprehensive Plan Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. SE 41st Street and SE Park Drive Extension City Engineer Ahrens shared details of the proposed bid award to Concrete Technologies Incorporated at 31% under the engineer's estimate. Final completion is expected in May of 2027, and staff feel they are capable of doing the work. Public Hearing on Plans, Specifications, Form of Contract and Estimate of Cost for the SE 41st Street and SE Park Drive Extension Mayor Mikkelsen opened the Public Hearing at 5:58 p.m. Jared Lovelady of 2009 NW Calista Street asked how the City chooses a contractor other than the lowest bid and how the City holds contractors accountable on projects. Mayor Mikkelsen gave a short explanation of the processes. Mayor Mikkelsen closed the Public Hearing at 6:01 p.m. Resolution 12-3325 Adopting Plans, Specifications, Form of Contract and Estimate of Costs for the SE 41st Street and SE Park Drive Extension Resolution 12-3425 Making Award of Construction Contract for the SE 41st Street and SE Park Drive Extension Resolution 12-3525 Authorizing Construction Contract and Bond for the SE 41st Street and SE Park Drive Extension Council members commented on heir gratitude to have a Grimes business win the low bid and that they do have a great track record. Mayor Mikkelsen asked for approval of Resolution 12-3325 Adopting Plans, Specifications, Form of Contract and Estimate of Costs for the SE 41st Street and SE Park Drive Extension, 12-3425 Making Award of Construction Contract for the SE 41st Street and SE Park Drive Extension, and 12-3525 Authorizing Construction Contract and Bond for the SE 41st Street and SE Park Drive Extension Moved by Johansen, Second by Borcherding, to approve Resolution 12-3325 Adopting Plans, Specifications, Form of Contract and Estimate of Costs for the SE 41st Street and SE Park Drive Extension, 12-3425 Making Award of Construction Contract for the SE 41st Street and SE Park Drive Extension, and 12-3525 Authorizing Construction Contract and Bond for the SE 41st Street and SE Park Drive Extension Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. NE Destination Drive Extension City Engineer Ahrens shared details of the proposed bid award to Sternquist Construction at 10% below the engineer's estimate. Staff are confident in their ability to complete the work. Public Hearing on Plans, Specifications, Form of Contract and Estimate of Cost for the NE Destination Drive Extension Mayor Mikkelsen opened the Public Hearing at 6:07 p.m. No oral or written comments were made. Mayor Mikkelsen closed the Public Hearing at 6:08 p.m. Resolution 12-3625 Adopting Plans, Specifications, Form of Contract and Estimate of Costs for the NE Destination Drive Extension Resolution 12-3725 Making Award of the Construction Contract for the NE Destination Drive Extension Resolution 12-3825 Authorizing Construction Contract and Bond for the NE Destination Drive Extension Mayor Mikkelsen asked for approval of Resolution 12-3625 Adopting Plans, Specifications, Form of Contract and Estimate of Costs for the NE Destination Drive Extension, Resolution 12-3725 Making Award of the Construction Contract for the NE Destination Drive Extension, and Resolution 12-3825 Authorizing Construction Contract and Bond for the NE Destination Drive Extension Moved by Johansen, Second by Borcherding, to approve Resolution 12-3325 Adopting Plans, Specifications, Form of Contract and Estimate of Costs for the SE 41st Street and SE Park Drive Extension, 12-3425 Making Award of Construction Contract for the SE 41st Street and SE Park Drive Extension, and 12-3525 Authorizing Construction Contract and Bond for the SE 41st Street and SE Park Drive Extension Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Grimes Public Administration Building Development Services Director Pfaltzgraff provided an overview explaining the process that the City has gone through to get to this bid award including assessment of City-owned properties and buildings. City Engineer Ahrens shared that there was a total of 90 bids submitted across 12 bid packages. The total bid was 13% under the engineer's estimate. The project is projected to be complete in May of 2027. Public Hearing on Grimes Public Administration Building Mayor Mikkelsen opened the Public Hearing at 6:26 p.m. Jared Lovelady asked if the bid was inclusive of the demolition of the old library. Staff responded that it is. Mayor Mikkelsen closed the Public Hearing at 6:26 p.m. Resolution 12-3925 Adoption Plans, Specifications, Form of Contract and Estimate of Costs for the Grimes Public Administration Building Resolution 12-4025 Making Award of the Construction Contract for the Grimes Public Administration Building Construction Contract and Bond for the Grimes Public Administration Building Resolution 12-4125 Authorizing Construction Contract and Bond for the Grimes Public Administration Building Mayor Mikkelsen and council members all made positive comments pertaining to the project and thanked staff for their patience due to how long it has been put on hold while other projects took priority. Mayor Mikkelsen asked for approval of Resolution 12-3925 Adoption Plans, Specifications, Form of Contract and Estimate of Costs for the Grimes Public Administration Building, Resolution 12-4025 Making Award of the Construction Contract for the Grimes Public Administration Building Construction Contract and Bond for the Grimes Public Administration Building, and Resolution 12-4125 Authorizing Construction Contract and Bond for the Grimes Public Administration Building Moved by Burger, Second by Gisch, to approve Resolution 12-3925 Adoption Plans, Specifications, Form of Contract and Estimate of Costs for the Grimes Public Administration Building, Resolution 12-4025 Making Award of the Construction Contract for the Grimes Public Administration Building Construction Contract and Bond for the Grimes Public Administration Building, and Resolution 12-4125 Authorizing Construction Contract and Bond for the Grimes Public Administration Building Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Public Administration Building Site Plan Development Services Director Pfaltzgraff explained the scope of the site plan including an 18,289 square foot single-story office building with an outdoor seating area and 121 parking stalls that can also be utilized by the existing splashpad's visitors. Healthy, mature trees are also being saved on site. Council members commented on the thought that was put into the design of the site. Mayor Mikkelsen asked for approval of the Public Administration Building Site Plan Moved by Johansen, Second by DePhillips, to approve the Public Administration Building Site Plan Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. United Masonry Site Plan Assistant Planner Hoodjer explained the elements of the proposed site plan including a 12,000 square foot multi-tenant building, and 8 foot privacy fence, and 28 parking stalls. The property is not located within the Highway 141 Corridor. Mayor Mikkelsen asked for approval of United Masonry Site Plan Moved by Johansen, Second by Burger, to approve United Masonry Site Plan Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Resolution 12-4225 Approving Final Plat of Hope Meadows Plat 4 and Certain Related Easements and Agreements Senior Planner Coffey shared details of the proposed final plat containing 195 single-family lots and a park land dedication of 9.18 acres. Mayor Mikkelsen asked for approval of Resolution 12-4225 Approving Final Plat of Hope Meadows Plat 4 and Certain Related Easements and Agreements Moved by Burger, Second by Gisch, to approve Resolution 12-4225 Approving Final Plat of Hope Meadows Plat 4 and Certain Related Easements and Agreements Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Second Reading of Ordinance 806 Fox Glen & Prairie Heights PUD Rezone Senior Planner Coffey summarized the rezone and shared a conceptual plan featuring about 70 single-family lots. Mayor Mikkelsen asked for approval of Second Reading of Ordinance 806 Fox Glen & Prairie Heights PUD Rezone Moved by Johansen, Second by Borcherding, to approve Second Reading of Ordinance 806 Fox Glen & Prairie Heights PUD Rezone Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Recognition of Outgoing Elected Officials Council members reflected on all the accomplishments that occurred in the last 8 years while Mayor Mikkelsen and Council Member Burger served. Resolution 12-4325 Providing for Closed Session Under Iowa Code Section 21.5 1 (i) to Evaluate the Professional Competency of an Individual whose Appointment, Hiring, Performance, or Discharge is being Considered Necessary to Prevent Needless and Irreparable Injury to that Individual's Reputation and that Individual Requests a Closed Session Mayor Mikkelsen asked for approval of Resolution 12-4325 Providing for Closed Session Under Iowa Code Section 21.5 1 (i) to Evaluate the Professional Competency of an Individual whose Appointment, Hiring, Performance, or Discharge is being Considered Necessary to Prevent Needless and Irreparable Injury to that Individual's Reputation and that Individual Requests a Closed Session Moved by Johansen, Second by Borcherding, to approve Second Reading of Ordinance 806 Fox Glen & Prairie Heights PUD Rezone Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Recess Open Session Rise from Closed Session Moved by Johansen, Second by Gisch, to Rise from Closed Session Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Reconvene Open Session Actions or Comments from Closed Session Staff Reports No staff reports given. Mayor and City Council Reports No Mayor and City Council Reports given. Adjournment There being no further business, the meeting was adjourned at 7:37 p.m. Motion by Johansen, Second by Burger to adjourn. Roll Call: Ayes: All; Nays: None; Motion passes: 5 - 0. ATTEST: Rachel Greving, City Clerk David Gisch, Mayor December 24 2025 LIOW0428730