CITY COUNCIL MEETING Tuesday, September 23, 2025

CITY COUNCIL MEETING Tuesday, September 23, 2025 The Grimes City Council Meeting was held in-person. The meeting was called to order by Mayor Scott Mikkelsen September 23, 2025, at 5:30 p.m. at the Grimes Community Complex, 410 SE Main Street, Grimes, Iowa. BUSINESS MEETING AGENDA Call to Order Pledge of Allegiance Roll Call Present: Mayor: Scott Mikkelsen, Council Members: Eric Johansen, Andrew Borcherding, Ryan Burger, David Gisch, Laurie DePhillips Absent: Council Member: NA Approval of Agenda Mayor Mikkelsen asked for approval of the agenda. Moved by DePhillips, Second by Johansen, to approve the agenda. Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Public Forum No speakers addressed the Council during Public Forum. Approval of the Consent Agenda Resolution 09- 1425 Approving Previous Meeting Minutes Resolution 09-1525 Claims Report $2,956,766.15 Receiving and Filing Reports Finance Report for August 2025 Library Annual Report Resolution 09-1625 Approving Payments for Professional Services Invoice #2 Foth Infrastructure & Environment, LLC — SW 19th St SRF Sponsored Pond $18,054.20 Invoice #10 Foth Infrastructure & Environment, LLC — S James Street Improvements — SE 37th St. to SE 11th St. $44,131.50 Invoice #16 Weitz Company — Grimes Public Safety Center $76,033.00 Invoice #30 SVPA Architects — Grimes Public Safety Center $7,883.40 Invoice #28 Snyder & Associates, Inc. — NE Destination Dr & NE Beaverbrooke Blvd Improvements $16,759.75Invoice #19 Snyder & Associates, Inc. — Traffic Signal Network Communication Project $5,068.00 vii. Invoice #12 OPN Architects, Inc. - Grimes Public Administration Buidling $112,668.02 viii. Invoice #33 McClure Engineering Company — Phase 1A Water System Improvements $4,981.85 Invoice #24 Foth Infrastructure & Environment, LLC — SE 11th Street & S James St $12,142.00Resolution 09-1725 Approving Capital Project Payment Requests Pay Request #10 1st Interiors, Inc. - Grimes Public Safety Center $50,553.30 Pay Request #22 Absolute Concrete Construction, Inc. - S James Street and SE 11th Street Improvements $248,495.92Pay Request #4 Concrete Connection, LLC - Public Library Amphitheater $1,922.32 Pay Request #5 (Retainage) Concrete Connection, LLC - Public Library Amphitheater $23,301.10 Pay Request #5 Core Construction Services, LLC - Grimes Public Safety Center $209,223.46 Pay Request #8 DDVI - Grimes Public Safety Center $15,362.98 vii. Pay Request #6 Hopkins Roofing - Grimes Public Safety Center $21,120.60 Pay Request #14 Kruck Plumbing & Heating, Inc. - Grimes Public Safety Center$227,018.93 Pay Request #8 Mid-American Glazing Systems - Grimes Public Safety Center $74,395.45 Pay Request #3 Midwest Automatic Fire Sprinkler Company - Grimes Public Safety Center $10,925.00 Pay Request #11 Renda Electric - Grimes Public Safety Center $105,940.00 xii. Pay Request #4 Sternquist Construction, Inc. - SE Little Beaver Dr. and SE 4th St. Reconstruction $256,370.33 Resolution 09-1825 Approving Change Orders Change Order #1 Concrete Connection, LLC - Public Library Amphitheater (-$6,000.00) Change Order #7 DDVI - Grimes Public Safety Center $10,613.74 Change Order #4 Sternquist Construction, Inc. - SE Little Beaver Dr. and SE 4th St. Reconstruction $3,300.00 Resolution 09-1925 Authorizing Entering into a 28E Agreement Between City of Grimes, City of Urbandale and Dallas County Resolution 09-2025 Approving Agreement Regarding Sidewalk Construction for Lot 17 M-Keds Home Place Plat 3 Resolution 09-2125 Approving State of Iowa Alcohol Licenses Resolution 09-2225 Entering Into Art Contract For The New Library - Chaden Halfhill Resolution 0 9-2325 Entering Into Art Contract For The New Library - Hilde DeBruyne Resolution 09-2425 Entering Into Art Contract For The New Library - Molly Spain Resolution 09-2525 Appointing City of Grimes Representation to the Dallas County Emergency Management CommissionResolution 09-2625 Approving Personnel Transactions Resolution 09-2725 Accepting the Public Library Amphitheater Resolution 09-2825 Accepting a Proposal from Des Moines Ashpalt and Paving in the Amount of $13,392.00 for the Rehabilitation of the SE 37th Street and SE Beisser Drive Intersection Mill and Fill Project Resolution 09-2925 To Enter into Contract for Professional Services with Snyder and Associates, Inc. for 2025-2028 On Call Traffic Planning and Engineering ServicesResolution 09-3025 Setting Date of Public Hearing to Consider Amending Provisions in the Code of Ordinance Title 11 Building Regulations Amendment Regarding 11-3 Property Maintenance Code, 11-4 Fuel Gas Code, 11-6 Fire Code, 11-8 Residential Building Code, 11-11 Building Code, 11-12 Existing Code, Creating 11-13 Swimming Pool and Spa Code and Title 3 Boards and Commissions Regarding 3-6 Board of Appeals Resolution 09-3125 Accepting Certain Rights of Way and Easements - Harvest Pointe and Temple Holdings - South James and 19th Street Improvements Resolution 09-3225 Amending the Johnston-Grimes Metropolitan Fire District Fee Schedule to Include a Lift Assist Fee for Licensed Care Facilities Mayor Mikkelsen asked for approval of the consent agenda. Moved by Dephillips, Second by Burger, to approve the consent agenda. Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. PROPOSED ACTION ITEMS Presentation from GVSS Michael Bleskacek, President of GVSS, shared some highlights of the year for GVSS. The 45 volunteer drivers for GVSS come from all over the metro, and they completed nearly 3,000 trips for seniors living in Grimes. No action taken. Ordinance 802 Hope Meadows Phase 2 Rezone Development Services Director Pfaltzgraff shared details of the proposed rezone from agricultural to low and medium density residential located south of SW 11th Street and east of SW Jazzwood Drive. Staff recommended approval. Public Hearing on Ordinance 802 Hope Meadows Phase 2 Rezone Mayor Mikkelsen opened the Public Hearing at 5:43 p.m. No oral or written comments were made. Mayor Mikkelsen closed the Public Hearing at 5:43 p.m. First Consideration of Ordinance 802 Hope Meadows Phase 2 Rezone Council members discussed the ordinance. Mayor Mikkelsen asked for approval of First Consideration of Ordinance 802 Hope Meadows Phase 2 Rezone Moved by Johansen, Second by Gisch, to approve First Consideration of Ordinance 802 Hope Meadows Phase 2 Rezone Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Chase Bank Site Plan Assistant Planner Hoodjer presented the site plan for Chase Bank located at 2103 East 1st Street including a 3,500 square foot building, 31 parking stalls, a drive-thru ATM, and three access points. It meets all requirements. Mayor Mikkelsen asked for approval of Chase Bank Site Plan Moved by Johansen, Second by Burger, to approve Chase Bank Site Plan Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. American Mechanical Site Plan Assistant Planner Hoodjer shared features of the proposed site plan located at 1400 SE 25th Street in Zone 2 of the Highway 141 Corridor for a 14,400 square foot building. Staff recommended approval. Mayor Mikkelsen asked for approval of American Mechanical Site Plan Moved by Johansen, Second by DePhillips, to approve American Mechanical Site Plan Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Brookside Village Plat 2 Preliminary Plat Development Services Director Pfaltzgraff presented the details of the 6.35-acre preliminary plat that includes three development lots and a shared detention basin. Pfaltzgraff informed the Council that the Planning and Zoning Commission and staff recommended approval. Mayor Mikkelsen asked for approval of Brookside Village Plat 2 Preliminary Plat Moved by Johansen, Second by Gisch, to approve Brookside Village Plat 2 Preliminary Plat Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Brookside Village Multi-Tenant Building Site Plan Development Services Director Pfaltzgraff shared particulars of the proposed site plan at 1100 NE Destination Drive. It contains an office building of about 7,800 square feet and 51 parking spaces including 12 off-site to be shared with the neighboring future development. Mayor Mikkelsen asked for approval of Brookside Village Multi-Tenant Building Site Plan Moved by Johansen, Second by DePhillips, to approve Brookside Village Multi-Tenant Building Site Plan Roll Call: Ayes: All. Nays: None. Motion passes: 5 - 0. Staff Reports No staff report given. Mayor and City Council Reports Council members Johansen and Gisch gave thanks to those who were able to attend the Grimes Community Foundation Fall Celebration last Saturday and spoke to the success of the Grimes Public Library, amphitheater, and arboretum bringing the community together. Adjournment There being no further business, the meeting was adjourned at 6:10 p.m. Motion by Gisch, Second by Johansen to adjourn. Roll Call: Ayes: All; Nays: None; Motion passes: 5 - 0. ATTEST: Rachel Greving, City Clerk Scott Mikkelsen, Mayor September 30 2025 LIOW0378278