CITY OF MENASHA COMMON COUNCIL MINUTES DECEMBER 15, 2025

CITY OF MENASHA COMMON COUNCIL MINUTES DECEMBER 15, 2025 A. CALL TO ORDER Meeting called to order by Mayor Hammond at 6:01pm. B. PLEDGE OF ALLEGIANCE C. ROLL CALL Present: Alds. Rand, Eisenach, Hale, Lewis, Marshall, Grade, Ropella Absent: Ald. Perkins Also Present: FD Sassman, CDD Dane, DPW Merten, PHD Hutter, PRD Sackett, PC Thorn, FC Teesch, LD Kopetsky, CA Struve, Mayor Hammond, Clerk Snyder D. PUBLIC HEARING E. PUBLIC COMMENTS ON ANY MATTER OF CONCERN TO THE CITY F. REPORT OF DEPARTMENT OFFICERS/DEPARTMENT HEADS/STAFF/CONSULTANTS M/S/C: Grade/Marshall to receive. 1. Presentations: 2. Minutes to Receive: a. Administration Committee, 12/1/25 b. Board of Public Works, 12/1/25 c. Personnel Committee, 12/1/25 d. Water and Light Commission, 11/19/25 e. Library Board of Trustees, 10/28/25 f. Joint Review Board, 10/20/25, 12/1/25 g. Plan Commission, 12/2/25 h. Board of Appeals, 10/6/25 i. Neenah-Menasha Joint Finance & Personnel Committee, 12/9/25 j. Landmarks Commission, 12/10/25 k. Housing Authority, 12/8/25 3. Communications: a. Community Development Department Memo - Commercial Building Inspections Update G. CONSENT AGENDA 1. Common Council Minutes, 12/1/25 M/S/C: Grade/Lewis to approve. 2. Administration Committee, 12/1/25, Recommends Approval of: a. Appointment of Election Inspectors for the Election Cycle Term of 2026-2027 M/S/CRC7-0: Eisenach/Hale to approve. 3. Board of Public Works, 12/1/25, Recommends Approval of: a. Change Order — Sommers Construction Co, Inc; Contract No. 2025-02; Street Construction & Rehabilitation - Various Locations; Add $32,113.47 (Change Order No. 1 & Final) M/S/CRC7-0: Ropella/Marshall to approve. b. Payment — Sommers Construction Co, Inc; Contract No. 2025-02; Street Construction & Rehabilitation; $40.017.96 (Payment No. 3 & Final) M/S/CRC7-0: Grade/Marshall to approve. c. Payment — Northeast Asphalt, Inc; Contract No. 2025-03; Jefferson Park Boat Launch; $374,868.28 (Payment No. 4) M/S/CRC7-0: Ropella/Marshall to approve. d. Payment — Fahrner Asphalt Sealers, LLC; Contract No. 2025-04; Asphaltic Concrete Pavement Crack Sealing - Various Locations; $31,734.00 (Payment No. 1 & Final) M/S/CRC7-0: Ropella/Marshall to approve. 4. Personnel Committee, 12/1/25, Recommends Approval of: a. Updates to City of Menasha Employee Handbook, Effective January 1, 2026 M/S/CRC7-0: Grade/Lewis to approve. 5. Neenah-Menasha Joint Finance & Personnel Committee, 12/9/25, Recommends Approval of: a. Purchase of a stock 2025 Chevrolet 1500 Silverado from Bergstrom Automotive not to exceed $50,000 and to purchase radio, lights, graphics and other miscellaneous equipment form various vendors for a total project cost not to exceed $67,000 M/S/CRC7-0: Grade/Hale to approve. H. ITEMS REMOVED FROM THE CONSENT AGENDA I. ACTION ITEMS 1. Accounts Payable and Payroll for the term of 11/27/25 - 12/11/25 in the amount of $783,082.84 M/S/CRC7-0: Eisenach/Hale to approve. J. HELD OVER BUSINESS K. ORDINANCES AND RESOLUTIONS L. APPOINTMENTS M/S/C: Grade/Lewis to approve. 1. Mayor's appointment of Alicia Buechler to the Lawson Canal Ad Hoc Advisory Committee as an RDA representative for the term of 12/16/25 - 9/30/26 2. Mayor's appointment of Matt Vanderlinden to the Lawson Canal Ad Hoc Advisory Committee as an RDA representative for the term of 12/16/25 - 9/30/26 3. Mayor's appointment of Richard Sturm to the Lawson Canal Ad Hoc Advisory Committee as a Parks and Recreation Board representative for the term of 12/16/25 - 9/30/26 4. Mayor's appointment of Eli Wickman to the Lawson Canal Ad Hoc Advisory Committee as a Parks and Recreation Board representative for the term of 12/16/25 - 9/30/26 5. Mayor's appointment of Ald. Hale to the Lawson Canal Ad Hoc Advisory Committee as a Board of Public Works representative for the term of 12/16/25 - 9/30/26 6. Mayor's appointment of Ald. Rand to the Lawson Canal Ad Hoc Advisory Committee as a Board of Public Works representative for the term of 12/16/25 - 9/30/26 M. CLAIMS AGAINST THE CITY 1. Claim Against the City - Village of Harrison Notice of Injury and Notice of Claim Against the City Re: 2019 Interim Agreement a. Adjourn into Closed Session pursuant to Wisconsin Statute § 19.85(1)(g) Conferring with legal counsel for the governing body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved (Concerning Village of Harrison Notice of Injury and Notice of Claim Against the City Re: 2019 Interim Agreement) M/S/CRC7-0: Grade/Hale to adjourn into Closed Session. b. May reconvene into Open Session to take action on items that may be pending M/S/C: Grade/Hale to reconvene into Open Session. N. PUBLIC COMMENTS ON ANY MATTER LISTED ON THE AGENDA O. ADJOURNMENT M/S/C: Hale/Marshall to adjourn at 6:47pm. Complete minutes available on City website and in Clerk's Office. WNAXLP January 8 2026 LWIX0435102