CITY OF VAN METER REGULAR BUISNESS MEETING MINUTES DECEMBER 8, 2025

CITY OF VAN METER REGULAR BUISNESS MEETING MINUTES DECEMBER 8, 2025 1)The Van Meter City Council met for a regular council meeting on Monday, December 8, 2025, at the United Methodist Church located at 100 Hazel Street, Van Meter, IA 50261. Mayor Herman called the meeting to order at 7:00pm. The following council members were present upon roll call: Joel Akers, Travis Brott, Blake Grolmus, Quin Pelz and Penny Westfall. Incoming council members present: Jarin Young and Joe Lake. Staff present: City Attorney Luke Craven, City Engineer Randy Johnson, Police Chief Mike Brown, Library Director Jonatha Basye, Parks and Recreation Director Sam Chia, City Clerk Travis Cooke, City Administrator Liz Faust and Casey Byers, Bolton and Menk. Members of the public present: Rona Jacobs, Brian Anderspm, incoming police officer Nathan Schwab and the following members of his family: Shannon Schwab, Chad Schwab, Zoe Hardenbrook, Leslie Hardenbrook, and Jona Hardenbrook. 2)Mayor Herman led the Pledge of Allegiance. 3)Introductions were made. 4)Mayor Herman read a Civility Statement setting expectations of respect for the meeting. 5)Grolmus moved, supported by Westfall, to approve the agenda moving Item #7f and #7g to a future meeting. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 6) Citizen Hearing: Brian Anderson, 613 Main St. spoke in opposition to proposed zoning changes near his residence. Rona Jacobs, 300 Wilson St. spoke in support of live streaming council meetings. 7) Mayor Herman asked for a motion to adopt the consent agenda which included the following: a. Minutes of November 10, 2025, City Council Regular Business Meeting b. Minutes of November 24, 2025, City Council Workshop c. Minutes of November 6, 2025 Park Board Meeting d. Minutes of December 1, 2025 Planning and Zoning Meeting e. November Claims List Vendor Description Amount JOE ROEDER LAND USE COMPENSATION 5.00 JONATHA BASYE LIBRARY SUPPLIES 778.77 VERIZON WIRELESS CELL PHONE CHARGES 657.79 WELLS FARGO CC NOV CC CHARGES 2786.04 JONATHA BASYE LIBRARY SUPPLIES 386.00 GUTHRIE CO BANK FY 26 VM LAND CO TIF 116517.00 TRINDLE RIDGE LLC FY 26 TRINDLE RDG TIF 56573.00 ADEL HARDWARE WATER SUPPLIES 17.89 AGSOURCE COOP TESTING 177.50 ALLIANCE CONST ARLINGTON AVE RETAINAGE 34292.38 ARNOLD MOTOR PARK SUPPLIES 16.00 AT&T MOBILITY PD CELL PHONES 280.10 BANNER FIRE 2013 PUMPER REPAIRS 2153.03 BASE MONTHLY CAFETERIA 30.00 BOLTON & MENK VM/RICHLAND RD TRL PROJ 2204.00 CASELLE LLC CITY SOFTWARE 2119.98 CULLIGAN WATER 59.21 D AND G AUTO TIRE REPAIR 42.80 DALLAS CO SHER NEW WORLD MODULE 476.00 ELECTRIC PUMP BOOSTER STATION SERVICE 512.50 FENIX USA LLC MONTHLY HOSTING 328.75 FIRE SERV TRAIN HMA TESTING 100.00 HEARTLAND BUS MONTHLY IT 4727.02 HEARTLAND COOP SHOP LP 559.68 INVISION 601 MAIN 26202.50 IOWA CODE ENF MONTHLY SERVICE FEE 600.00 IOWA ONE CALL UTILITY LOCATES 58.60 JFI ROAD SALT 2964.00 KONICA MINOLTA COPIER MAINTENANCE 71.60 MACQUEEN ANNUAL FLOW TESTING 975.00 MATHESON TRI GAS OXYGEN 42.40 MEDIACOM CITY HALL INTERNET 256.95 MIDAMERICAN GAS/ELECTRIC 2829.30 MUNICIPAL SUPPLY STORMWATER PIPE 629.20 NYEMASTER GOODE ATTORNEY FEES 3961.00 RACCOON VAL LAN 601 MAIN 871.50 STIVERS FORD 2023 TAHOE OIL CHANGE 110.75 THORPE WATER MONTHLY AFFIDAVIT 400.00 UNITED UTILITIES WATER MAIN P1 PAY EST #7 38883.50 UNITY POINT EMPLOYEE TESTING 42.00 WASTE CONN GARBAGE CONTRACT 13384.56 WASTE SOLUTIONS KYBOS 457.74 WHITFIELD & EDDY LEGAL 7910.50 WILL NIXON FALL 25 SOCCER REF 40.00 WEX BANK ROUNDING ADJUSTMENT 1478.68 GATEHOUSE MEDIA NOV COUNCIL MINUTES 250.64 GATEHOUSE MEDIA NOV WORKSHOP MIN 42.00 GATEHOUSE MEDIA REZONE NOTICE 50.66 GATEHOUSE MEDIA IA HOLDINGS BOA NOTICE 29.20 THE HARTFORD HARFORD BENEFITS 456.34 IA TREAS WET TAX 2148.13 EARLHAM BANK EBANK EFT ACH FEES 25.00 STACK PAY REC FEE REFUND 50.00 UMB BANK NA INTEREST 21700.00 WELLMARK HEALTH INSURANCE 10755.32 DELTA DENTAL DENTAL & VISION 762.32 Claims Total: 364239.83 Payroll Report: 10/25/2025 Payroll Deposit 20521.00 Vendors AFLAC 106.03 FEDERAL 7562.17 IPERS 4435.97 STATE WD 777.03 Vendor Total 12881.20 11/7/2025 Payroll Deposit 20348.24 Vendors AFLAC 106.03 FEDERAL 7562.17 IPERS 4406.57 STATEWD 776.59 Vendor Total 12851.36 11/25/2025 Payroll Deposit 20328.87 Vendors AFLAC 106.03 FEDERAL 7565.05 IPERS 4460.58 STATE WD 777.97 Vendor Total 12909.63 f. October and November Financial Reports (moved to a future meeting). g.October and November IPAIT Report (moved to a future meeting). h.November Building Permit Report i. Resolution #2025-129 Approving Certain Appointments to the City's Board of Adjustment j. Resolution #2025-130 Approving CY26 Council Meeting Schedule k. Resolution #2025-131 Approving CY26 Depository l. Resolution #2025-132 Approving CY26 Mayor Pro Tem m. Resolution #2025-133 Authorizing an Agreement for Professional Services - Calhoun-Burns & Associates - 2026 Bridge Inspections Akers moved, supported by Grolmus, to approve the consent agenda moving Item #7f and Item #7g to a future meeting. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 8)Police Chief Mike Brown swore in New Officer Nathaniel Schwab. 9)Grolmus moved, supported by Pelz, to approve Resolution #2025-134 Appointing a Representative and Alternate Representative to the Des Moines Area Metropolitan Planning Organization. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 10) Brott moved, supported by Westfall, to approve Resolution #2025-135 Appointing a Representative and Alternate Representative to the Dallas County 911 Board On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 11)Grolmus moved, supported by Akers to approve Resolution #2025-136 Approval of Plat Waiver - Lautner. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 12) Akers moved, supported by Grolmus to approve Resolution #2025-137 Amendment to the Professional Service Agreement with Invision Architecture. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 13) Moved by Akers, supported by Westfall to table Resolution #2025-138 Set Employee Wages CY26. On roll call the votes were as follows: Akers –YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 14) Moved by Westfall, supported by Grolmus to approve Resolution #2025-139 Agreement for Administration Network Refresh Project. On roll call the votes were as follows: Akers –YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 15) Casey Byers, Bolton and Menk presented the Van Meter Park System Plan to council. Grolmus moved, supported by Akers to approve the Van Meter Park System Plan. On roll call the votes were as follows: Akers –YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 16) Sam Chia presented Van Meter Parks and Recreation Banner Sponsorship program to council. Brott moved, supported by Akers to approve the 2026 Banner Sponsorship program as presented. On roll call the votes were as follows: Akers –YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 17) Staff Reports: Presented as written in the packet. Mayor Herman thanked outgoing members Grolmus, Pelz, and Westfall for their service on the council. 18) Pelz moved, supported by Grolmus, to adjourn the meeting. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0). The meeting was adjourned at 8:27 pm. Joe Herman, Mayor ATTEST: Travis Cooke, City Clerk December 12 2025 LIOW0421995