CITY OF VAN METER REGULAR BUSINESS MEETING MINUTES

CITY OF VAN METER REGULAR BUSINESS MEETING MINUTES 1. Call to Order The Van Meter City Council met for a regular council meeting on Monday, July 13, 2026, at the United Methodist Church located at 100 Hazel Street, Van Meter, IA 50261. Mayor Herman called the meeting to order at 07:00 PM. The following council members were present upon roll call: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Staff present: City Administrator Annette Ekhoff, City Attorney John Fatino, City Engineer Randy Johnson, Police Chief Mike Brown, Library Director Jonatha Basye, Public Works Director Drew McCombs, Parks and Recreation Director Sam Chia, and City Clerk Travis Cooke. Others present: Justin Nickel, Bolton & Menk. 2. Pledge of Allegiance Mayor Herman led the Pledge of Allegiance. 3. Introductions Introductions were made. 4. Civility Statement Mayor Herman read the Civility Statement setting expectations of respect for the meeting. 5. Approval of Agenda Motion by Joel Akers to approve the Agenda with the addition of Item 9b. Seconded by Joe Lake. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. 6. Citizen Hearing No comments from the public. 7. Public Hearing a. Public Hearing on Raccoon River Bridge Improvements Motion by Travis Brott to open the Public Hearing on Raccoon River Bridge Improvements at 7:03 PM. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. No public comments written or oral. Motion by Travis Brott to close the public hearing at 7:04 PM. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. b. RESOLUTION NO. 2026-44 — A RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE RACCOON RIVER BRIDGE IMPROVEMENTS PROJECT Motion by Jarin Young to approve RESOLUTION NO. 2026-44 — A RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE RACCOON RIVER BRIDGE IMPROVEMENTS PROJECT. Seconded by Joe Lake. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. c. RESOLUTION NO. 2026-45 - A RESOLUTION AWARDING CONTRACT FOR THE RACCOON RIVER BRIDGE IMPROVEMENTS PROJECT Motion by Joel Akers to approve RESOLUTION NO. 2026-45 — A RESOLUTION AWARDING CONTRACT FOR THE RACCOON RIVER BRIDGE IMPROVEMENTS PROJECT. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. d. RESOLUTION NO. 2026-46 - A RESOLUTION APPROVING THE CONTRACT AND BOND FOR THE RACCOON RIVER BRIDGE IMPROVEMENTS PROJECT Motion by Joe Lake to approve RESOLUTION NO. 2026-46 — A RESOLUTION APPROVING THE CONTRACT AND BOND FOR THE RACCOON RIVER BRIDGE IMPROVEMENTS PROJECT. Seconded by Joel Akers. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. 8. Consent Agenda Motion by Joel Akers to approve the Consent Agenda. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. a. Minutes of the June 8, 2026 City Council Regular Business Meeting b. Minutes of the June 22, 2026 City Council Regular Workshop Meeting c. June Claims List and Payroll Report VENDOR DESCRIPTION AMOUNT AMERICAN UNDERGROUND SUPPLY CURB STOP REPAIR SUPPLIES 513.14 BOLTON & MENK INC LANDSCAPE ARCHITECT 2,200.00 DANE BERNHARDT REF 154 DASH SPORTS LLC DASH GAMES 2,220.00 ELDER CORPORATION PAY EST #2 36,618.98 GAME ONE BASEBALL HATS 1,986.29 LOWE'S SHOP SPLIT SEWER 1,492.85 MICHAEL BROWN PARADE CANDY 146.2 NEWCOM TECHNOLOGIES INC SOFTWARE 350 NYEMASTER GOODE, P.C. ATTORNEY FEES 1,228.00 ORKIN MAY PEST CONTROL 3.16 PLAYWAY PRODUCTS BOOKS 3,225.48 STALKER RADAR UPFITTING 4,005.00 STIVERS FORD SHOP SPLIT VEHICLES - STRETS 49,999.00 THEIA MANAGMENT CONSULTING ADMINISTRATOR RECRUITMENT 17,544.13 UNITED UTILITIES & EXCAVATION WATER MAIN P1 PAY EST #8 9,595.18 VERIZON WIRELESS PHONES 655.48 WASTE SOLUTIONS OF IA KYBOS - SOCCER FIELDS 730 WAUKEE POWER EQUIPMENT SAW BLADES 83.98 ACCO CHLORINE - WEST WELL 1,171.00 ADT SECURITY SERVICES ALARM MONITORING SERVICE PLAN 172.62 ALL AMERICAN TURF BEAUTY LATE SPRING APP 9,677.00 BOLTON & MENK INC VM/RICHLAND RD TRAIL PROJECT 16,501.01 DAKTRONICS INC SCORE BOARD REPAIR 600 ELITE SPORTS YOUTH SOCCER SHIRTS 850 FRANK DUNN CO HIGH PERFORMANCE PATCH 998 HANNAH PHIPPS REF 120 HEARTLAND BUSINSES SYSTEM MONTHLY IT LIBRARY 5,776.58 HUDSON SODERHOLM 1XU12AR GAMES 30 IOWA DEPARTMENT OF NATURAL RES UST REGISTRATION FEE 40 IOWA RUSH SOCCER CLUB REGISTRATIONS 765 KONICA MINOLTA COPIER USAGE GENERAL 28.3 MIDAMERICAN ENERGY GAS/ELECTRIC SIREN 7,917.77 MISSION COMMUNICATIONS LLC BOOSTER STATION 355 MOTOROLA ANNUAL SERIVE FOR M500 8,790.04 MUNICIPAL SUPPLY INC SOCCER FIELD 100.85 PLAYAWAY PRODUCTS LLC WONDERBOOKS 137.98 SIMMERING-CORY INC ANNUAL WEB HOSTING 450 STIVERS FORD 2023 TAHOE OIL CHANGE 1,020.00 TEAMS SERVICES, INC. TESTING SERVICES 332 USA TODAY MEDIA CORP BUDGET HEARING NOTICE 258.08 VEENSTRA & KIMM INC ENGINEERING 108,354.98 WASTE SOLUTIONS OF IA KYBOS - MEMORIAL PARK 1,619.48 WAUKEE POWER EQUIPMENT REPAIRS 85.49 WHITFIELD & EDDY PLC MEETINGS 746.5 ZIEGLER INC MIANT ON GENSET BREAKER 1,284.33 HEARTLAND BUSINSES SYSTEM MONTHLY IT COUNCIL 70 MEDIACOM FD INTERNET 340.97 US POSTMASTER UTILITY BILLS WATER 750 ADEL HARDWARE SHOP SUPPLIES 4.59 AGSOURCE COOPERATIVE SERVICES DRINKING WATER TESTING 51.25 ALL AMERICAN TURF BEAUTY TOTAL VEG-SENSITIVE 152.25 ARNOLD MOTOR SUPPLY 2019 FORD F250 MAINTENANCE 80.01 ASSOC FOR RURAL & SMALL LIB MEMBERSHIP RENEWAL 85 AT&T MOBILITY PD PHONE SERVICE 280.96 BASE MONTHLY CAFETERIA 30 BOLTON & MENK INC 25X.139496.000 4,715.00 CARTER CONSTRUCTION GROUP LLC DEMO FOR 601 MAIN 37,500.00 CULLIGAN WATER CITY HALL 65.91 DAKTRONICS INC SCORE BOARD REPAIR 700 ELECTRIC PUMP TRANSDUCER REPAIR 2,104.08 EOCENE ENVIRONMENTAL GROUP ACM SURVEY AND REPORT 3,930.00 FULLER PETROLEUM SERVICE DIESEL 1,658.64 GREATER DALLAS CO - GDCDA MEMBERSHIP RENEWAL 7,500.00 IOWA CODE ENFORCEMENT JUNE SERVICE FEE 600 IOWA DEPARTMENT OF NATURAL RES ANNUAL WATER USE FEE RENEWAL 115.61 IOWA LIBRARY ASSOCIATION REGISTRATION 400 IOWA ONE CALL EMAIL LOCATES 69.3 KNOX COMPANY LICENSE 721 KONICA MINOLTA COPIER USAGE GENERAL 28.3 LAURA WICKS FD CLEANING 6/7 75 MADDIE LAVALLEE MILEAGE 60.9 MEDIACOM INTERNET 256.95 MIDAMERICAN ENERGY FAT RANDIS 1,598.45 MUNICIPAL SUPPLY INC VALVE BOX RISERS 180.59 ONE DRIVE INC BRIDGES E-BOOK CONTENT FEE 730.36 ORKIN LIB PEST CONTROL 1,176.72 R & B GLASS LLC SHOP SPLIT SEWER 200 RD MCKINNEY PLUMBING STORM SEWER PIPE 8,976.90 SCIENCE CENTER OF IOWA SCI ADVENTURE PASS 250 SOUTHERN IA COUNCIL OF GOV ASSOCIATE MEMBERSHIP 5,194.00 STAR EQUIPMENT LTD WINDSHIELD SKID LOADER 705.09 STIVERS FORD 2023 TAHOE TIRE PATCH 36.85 TE FORENSICS INC. INSPECTION 2,280.00 TRUSTED TREE SERVICES LLC TREE SERVICE STREETS 300 WASTE CONNECTIONS GARBAGE CONTRACT 14,075.78 WASTE SOLUTIONS OF IA KYBOS 730 WOODRUFF CONSTRUCTION PAY EST. NO. 1 2026 BOOSTER 32,398.00 DELTA DENTAL DENTAL & VISION LIBRARY 648.22 GATEHOUSE MEDIA PH NOTICE WATER 25.36 GATEHOUSE MEDIA REZONE NOTICE 36.88 GATEHOUSE MEDIA COUNCIL MINUTES 39.44 GATEHOUSE MEDIA COUNCIL MINUTES 291.6 GATEHOUSE MEDIA ORDINANCE 39.44 GATEHOUSE MEDIA ORDINANCE 47.12 GATEHOUSE MEDIA PH NOTICE ZONING 34.32 GATEHOUSE MEDIA COUNCIL MINUTES 268.56 GATEHOUSE MEDIA COUNCIL MINUTES 290.32 WELLMARK HEALTH INSURANCE SEWER 9,448.26 WELLS FARGO CC TECHNOLOGY 3,311.19 IPERS JUNE IPERS REMAINDER 16.89 TREAS - ST OF IA SALES TX SALES TAX GARBAGE 910.74 TREAS - ST OF IA SALES TX WET TAX 2,030.51 GATEHOUSE MEDIA PH NOTICE MICROSOFT 57.36 GATEHOUSE MEDIA COUNCIL MINUTES 45.84 WELLMARK HEALTH INSURANCE SEWER 9,448.26 GATEHOUSE MEDIA 415 GRANT RFP 42 THE HARTFORD INSURANCE 420.18 City of Van Meter June 2026 Payroll Report 6/5/2026 Payroll Deposit $ 23,073.48 Vendors AFLAC $ 30.23 FEDERAL $ 8,080.97 IPERS $ 4,572.65 STATE WD $ 801.99 Vendor Total $ 13,485.84 6/18/2026 Payroll Deposit $ 23,381.81 Vendors AFLAC $ 30.23 FEDERAL $ 8,147.27 IPERS $ 4,614.10 STATE WD $ 814.90 Vendor Total $ 13,606.50 d. June Building Permit Report e. RESOLUTION NO. 2026-41 - A RESOLUTION AUTHORIZING CITY ADMINISTRATOR ANNETTE EKHOFF AS AN AUTHORIZED SIGNER ON CITY OF VAN METER BANK ACCOUNTS f. RESOLUTION NO. 2026-43 - A RESOLUTION AUTHORIZING PAYMENT TO CARTER CONSTRUCTION FOR DEMOLITION OF THE DAHL BUILDING LOCATED AT 601 MAIN STREET IN VAN METER, IOWA 9. Discussion and Consideration a. SECOND READING OF ORDINANCE NO. 2026-05 — AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF VAN METER, IOWA, BY AMENDING CHAPTER 92 — WATER RATES Motion by Travis Brott to approve the SECOND READING OF ORDINANCE NO. 2026-05 — AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF VAN METER, IOWA, BY AMENDING CHAPTER 92 — WATER RATES. Seconded by Jarin Young. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. b. RESOLUTION 2026-42 -A RESOLUTION APPROVING PLAT OF SURVEY – 4835 SYNERGY ST, VAN METER, IOWA Motion by Travis Brott to approve RESOLUTION 2026-42 -A RESOLUTION APPROVING PLAT OF SURVEY – 4835 SYNERGY ST, VAN METER, IOWA. Seconded by Jarin Young. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. Gary Bentley, 4845 Synergy spoke in support of the resolution. c. AMENDMENT #004 TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF VAN METER, IOWA AND BOLTON & MENK, INC. - RICHLAND ROAD TRAIL PROJECT Motion by Joel Akers to approve AMENDMENT #004 TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF VAN METER, IOWA AND BOLTON & MENK, INC. - RICHLAND ROAD TRAIL PROJECT . Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. d. PAY REQUEST NO. 3 - RICHLAND ROAD TRAIL PROJECT Motion by Jarin Young to approve PAY REQUEST NO. 3 - RICHLAND ROAD TRAIL PROJECT. Seconded by Joe Lake. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. e. V&K PROFESSIONAL ENGINEERING SERVICES AGREEMENT SECOND AMENDMENT — WATER MAIN REPLACEMENT PROJECT PHASE 1 Motion by Jason Barney to approve V&K PROFESSIONAL ENGINEERING SERVICES AGREEMENT SECOND AMENDMENT — WATER MAIN REPLACEMENT PROJECT PHASE 1. Seconded by Travis Brott. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. f. V&K PROFESSIONAL ENGINEERING SERVICES AGREEMENT - 2026 WATER MAIN REPLACEMENT Motion by Joel Akers to approve V&K PROFESSIONAL ENGINEERING SERVICES AGREEMENT - 2026 WATER MAIN REPLACEMENT. Seconded by Joe Lake. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. g. V&K PROFESSIONAL ENGINEERING SERVICES AGREEMENT - BOOSTER STATION NO. 1 REHABILITATION PROJECT Motion by Jason Barney to approve V&K PROFESSIONAL ENGINEERING SERVICES AGREEMENT - BOOSTER STATION NO. 1 REHABILITATION PROJECT. Seconded by Jarin Young. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. h. PAY ESTIMATE NO. 1 — BOOSTER STATION NO. 1 REHABILITATION PROJECT Motion by Joel Akers to approve PAY ESTIMATE NO. 1 — BOOSTER STATION NO. 1 REHABILITATION PROJECT. Seconded by Joe Lake. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. i. SHADE SALE PURCHASE FOR MEMORIAL PARK AND PICNIC TABLE PURCHASES FOR JOHNSON PARK Motion by Joel Akers to table SHADE SALE PURCHASE FOR MEMORIAL PARK AND PICNIC TABLE PURCHASES FOR JOHNSON PARK. Seconded by Joe Lake. On roll call, the votes were as follows: Yeas: None. Nays: None. Abstain: None. Motion carried 0-0-0. 10. Reports Reports were presented as written in the packet. a. City Administration b. Public Works c. Police d. Fire e. Library f. Parks & Rec g. City Engineer h. City Attorney 11. Adjournment Motion by Travis Brott to adjourn the meeting. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. The meeting was adjourned at 07:49 PM. Joe Herman, Mayor Travis Cooke, City Clerk Publication Dates LIOW0560994