CLIVE CITY COUNCIL MEETING MINUTES REGULAR MEETING JANUARY 29, 2026 CITY HALL COUNCIL CHAMBERS

CLIVE CITY COUNCIL MEETING MINUTES REGULAR MEETING JANUARY 29, 2026 CITY HALL COUNCIL CHAMBERS Call to Order/Roll Call/Pledge of Allegiance Mayor Edwards presided and called the meeting to order at 6:00 p.m. Council Members present were: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Absent: None. Public access was provided in-person at City Hall, and via Zoom platform. Information on how to access via Zoom was provided on social media, posted with the agenda at City Hall and on the city website, cityofclive.com. Approval of the Agenda Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Citizens Presentation Mayor Edwards opened Citizens Presentation; no speakers came forward to address the Council. Presentation 1. Trees Forever One Million Trees Campaign. Larry James, a member of the Trees Forever Board of Directors, provided a presentation to the Council, including an overview of Trees Forever and the One Million Trees Central Iowa program. 2. Library Fine Free Program Update. Library Manager Stephanie Keller provided the Council with a program update and answered questions. Consent Items Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 1. City Manager Memo; 2. City Manager Report - December 2025; 3. Assistant City Manager Tech Services Report - December 2025; 4. Administrative Services Report - December 2025; 5. Community Development Monthly Report - December 2025; 6. Fire Department Report - December 2025; 7. Leisure Services Report - December 2025; 8. Police Department Monthly Report - December 2025; 9. Public Works Monthly Report - December 2025; 10. Treasurer's Report - November 2025; 11. Treasurer's Report - December 2025; 12. Approve 01/08/2026 City Council Minutes; 13. Bill List; 14. Approve Retail Alcohol Sales License Ownership Update - Walgreens #05060 - 12753 University Avenue; 15. Approve Retail Alcohol Sales License Ownership Update - Walgreens #07967 - 15601 Hickman Road; 16. Approve Retail Alcohol Sales License Renewal Application - Wildwood Lodge - 11431 Forest Avenue; 17. Approve Retail Alcohol Sales License Renewal Application - World Liquor & Tobacco - 1775 NW 86th Street; 18. Resolution 2026-014 Approving Greenbelt Landing Contract Amendments; 19. Resolution 2026-015 Accepting Work - NW 114th Street Reconstruction Project; 20. Resolution 2026-016 Approving Change Order #1 - HGS, LLC - Little Walnut Creek West of Alice's Road Large Woody Vegetation Management - (-$51.22); 21. Approve Pay Request #1 - Center for Public Safety Management - Fire-EMS Collaboration Study - $53,510.00; 22. Approve Pay Request #18 - Stantec Consulting Services - Little Walnut Creek Restoration and Trail Construction - $26,551.00; 23. Approve Pay Request #19 - Stantec Consulting Services - Little Walnut Creek Restoration and Trail Construction - $2,588.00; 24. Approve Pay Request #20 - Alice's Road Reconstruction - Phase 1 - Design - Snyder & Associates - $68,753.20; 25. Approve Pay Request #20 - Stantec Consulting Services - Little Walnut Creek Restoration and Trail Construction - $9,028.75; 26. Resolution 2026-017 Approving Memorandum of Understanding with Day Camp Adventures for 2026 Park Shelter Usage; 27. Resolution 2026-018 Approving T-Mobile Hometown Grant Application; 28. Resolution 2026-019 Authorizing Submission of Hazard Mitigation Assistance Grant Program Application; 29. Resolution 2026-020 Approving ICAP Grant Application Relating to Clive Aquatic Center; 30. Resolution 2026-021 Approving 2026 Bank Depositories and Maximum Balances; 31. Resolution 2026-022 Setting Public Hearing (3/12/2026, 6:00 pm) - Harbach Blvd. Phase 2 Reconstruction Project; 32. Resolution 2026-023 Setting Public Hearing (2/26/2026, 6:00 pm) - Demolition Associated With 7705 University Avenue; 33. Resolution 2026-024 Setting Public Hearing (3/12/2026, 6:00 pm) - City Hall Parking Lot Improvements Project; 34. Approve Pay Rate - Tanner Peterson - Full-Time Firefighter/EMT - $21.09/Hr - Effective 01/30/2026; 35. Approve Pay Rate - Conner Seymour - Full-Time Firefighter/EMT - $21.09/Hr - Effective 01/30/2026. Action Items 1. Resolution 2026-025 Approving Purchase of Furniture for Creekside Pavilion - All Makes - $147,299.04 and Pay App #1 - $73,649.52. Leisure Services Director Richard Brown presented the matter to the Council and recommended approval. Eric Klein moved approval, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Discussion 1. Clive 2026 Community Engagement Strategy. Assistant City Manager Pete De Kock and Communications Specialist Molly Elder presented the matter to the Council and facilitated discussion. 2. Encroachment Policy Discussion. Leisure Services Director Richard Brown presented the matter to the Council and facilitated discussion. Reports Assistant City Manager Report was given by Pete De Kock. Council Member Committee Reports were given. City Manager Report was given by Matt McQuillen. The meeting was adjourned at 8:09 p.m. Matthew D. Graham, City Clerk John D. Edwards, Mayor BILL LIST 121 ACQUISITION COMPANY LLC 66,538.11 A PLUS LAWN & LANDSCAPE 104,636.39 ABSOLUTE SOFTWARE, INC 904.96 ACME TOOLS 879.00 AFLAC 182.64 AIA CORPORATION 200.55 AIR-CON MECHANICAL CORP 28,652.12 ALLENDER BUTZKE ENGINEERS INC 2,042.38 ALLIANCE CONSTRUCTION GROUP LLC 8,400.00 AMAZON CAPITAL SERVICES 6,229.21 AMERITAS LIFE INSURANCE GRP- VISION 1,116.64 ANGEL CONCRETE CORP 3,300.00 ANN DRUMMOND 150.00 ARNOLD MOTOR SUPPLY 1,239.08 AT & T MOBILITY 682.58 AUREON COMMUNICATIONS 793.90 BAKER GROUP 21,767.70 BAX SALES INC 314.49 BOUND TREE MEDICAL LLC 1,535.71 BRAVO GREATER DES MOINES 15,284.25 BRILLIANT BORDERS 2,037.88 BULLZEYE INC 15,223.67 BURKETT CONSTRUCTION 107,179.00 CALIBER CONCRETE LLC 8,026.73 CAPITAL CITY EQUIPMENT CO 101.88 CENTRAL IOWA MECHANICAL 5,837.75 CENTRAL IOWA OFFICIALS LLC 11,520.00 CENTRAL IOWA READY MIX 503.00 CENTURY LINK 131.50 CERTIFIED POWER INC 335.51 CHESTNUT SIGN CO INC 25,515.00 CINTAS CORPORATION #22M 1,543.38 CITY OF DES MOINES 182,381.50 CITY OF URBANDALE 536.24 CITY OF WEST DES MOINES 368,427.26 CLIVE COMMUNITY SERVICES 38.46 COLLECTION SERVICES CENTER 3,551.92 COMMERCE BANK 45,936.75 CONCRETE COMPANY 16,228.41 CONSENSUS CLOUD SOLUTIONS, LLC 92.97 CONSOLIDATED COMMUNICATIONS 1,157.85 CORE & MAIN LP 3,039.99 CRABTREE PUBLISHING CO 263.40 CRESCENT ELECTRIC SUPPLY CO. 98.22 CTI 16,272.67 CUNNINGHAM INC 108,054.12 CUSTOM AWARDS & EMBROIDERY 108.10 DAKOTA SUPPLY GROUP 1,230.36 DCI GROUP 155,732.77 DES MOINES IRON & SUPPLY 348.39 DES MOINES REGISTER 562.92 DES MOINES STAMP MFG.CO. 119.15 DES MOINES WATER WORKS 196,742.15 DEVRIES ELECTRIC 32,028.68 EBS 201,531.60 EFTPS 279,144.67 EIDE BAILLY LLP 3,000.00 ELITE GLASS AND METAL LLC 17,077.79 EMS MANAGEMENT & CONSULTANTS INC 145.75 EPIC iO TECHNOLOGIES 155.35 FABIAN RUIZ 140.00 FERGUSON ENTERPRISES INC 839.05 FERRELLGAS 246.05 FIELDS OUTDOOR ADVENTURES 5,520.00 FIRE SERVICE TRAINING BUREAU 50.00 FIRST RESPONDER SUPPLY, LLC 75.00 FREEDOM FIRST AID & SAFETY LLC 144.23 FREEDOM TIRE & AUTO 1,617.52 GANNETT IOWA LOCALIQ 758.12 GOVERNMENTJOBS.COM, INC 8,304.81 GRAINGER 26.90 GTR DM CONVENTION & VISITORS B 15,284.25 HANSEN COMPANY 16,710.50 HOWREY CONSTRUCTION 26,841.11 HUTCHINSON SALT COMPANY INC 43,400.24 ICMA 1,244.02 ICMA RETIREMENT CORP.#457 70,549.37 IDRISSA DERA 22.00 IMAGE SOLUTIONS 1,073.15 IMWCA 10,819.00 INFOMAX OFFICE SYSTEMS INC 12,918.29 INGRAM LIBRARY SERVICES 1,724.98 INTERSTATE ALL BATTERY CENTER 1,992.50 IOWA EARTH WORKS 32,060.40 IOWA EMPLOYMENT CONFERENCE 510.00 IOWA INTERSTATE RAILROAD LTD 8,641.92 IOWA IRRIGATION & DEVELOPMENT LLC 2,153.08 IOWA PRISON INDUSTRIES 5,286.95 IOWA-DES MOINES SUPPLY INC 466.58 IPERS 68,294.25 KEYSTONE CONSTRUCTION SERVICES 311,804.08 KNOX COMPANY 721.00 LARRYS WINDOW SERVICE INC. 1,839.60 LINDE GAS & EQUIPMENT INC 966.66 LOCUTION SYSTEMS INC 5,102.00 LOGOED APPAREL & PROMOTIONS 13,707.22 MAIL SERVICES 4,981.42 MARTIN MARIETTA MATERIALS 3,516.67 MEDIACOM 324.85 MENARDS 4,299.56 MERCYONE CLIVE PHARMACY 258.48 MERCYONE HEALTH & FITNESS CENTER 560.00 MERCYONE OCCUPATIONAL HEALTH 917.00 METRO WASTE AUTHORITY 101,092.80 METRONET 1,039.95 MIDAMERICAN ENERGY DAV 48,541.10 MID-STATES ORGANIZED 200.00 MIDWEST GUTTER SYSTEMS 1,076.50 MIDWEST LEADERSHIP INSTITUTE 3,400.00 MIDWEST TAPE, LLC 435.97 MIDWEST WHEEL COMPANIES 22.98 MS FOSTER & ASSOCIATES INC 2,104.63 MUNICIPAL FIRE & POLICE 66,617.42 NAPA DISTRIBUTION CENTER 45.25 NETWORKS 25,882.70 NIKKEL & ASSOCIATES INC 76,116.87 NORTHLAND PRODUCTS CO 195.68 NYEMASTER-GOODE 22,502.00 OBRIEN SETTLEMENT SERVICES 406,631.48 ON TRACK CONSTRUCTION 131,207.53 ONE SOURCE 50.00 P J IOWA LC 28.95 PATTISON COMPANY LLC 10,577.40 PAYMENTECH-CHASE BANK 7,027.70 PER MAR SECURITY SERVICES 5,554.56 PINGEL MUDJACKING, LC 18,450.00 PLAYAWAY PRODUCTS LLC 868.16 PLUMB SUPPLY 331.40 POLK COUNTY EMERGENCY 5,517.00 PRODIGY CARE SERVICES 4,150.57 PROFESSIONAL SOLUTIONS 285.68 QUADIENT INC 189.00 QUALITY RESOURCE GROUP INC 1,892.38 R3 COMMERCIAL ROOFING 3,083.89 RELIABLE MINI STORAGE 246.10 RELIANCE STANDARD LIFE INSURANCE 2,397.98 RES GREAT LAKES, LLC 21,804.48 RINGCENTRAL INC 2,694.19 ROSEN PUBLISHING 1,190.05 SECTOR 24,076.50 SECURITY EQUIPMENT INC 17.44 SILVERSTAR CAR WASH 220.00 SKYLAR WATSON 31.50 SMITHGROUP, INC 11,106.00 SNYDER & ASSOCIATES 1,282.50 SPECTRUM PAINT 463.83 STAPLES 185.34 STATE AUDITOR 850.00 SUPERIOR PEST CONTROL 911.00 THE CHILDS WORLD 2,518.05 TREAS - STATE OF IA WH TAX 50,664.00 TREASURER STATE OF IOWA 47,738.44 TRINITY HEALTH 25.00 TRUCK EQUIPMENT INC 1,176.23 ULINE 614.82 UMB BANK 1,650.00 UNITED WAY 115.38 VAN METER INC 232.17 VERIZON 1,672.38 VESTIS 709.51 WALNUT CREEK BASEBALL 1,057.20 WAUKEE COMMUNITY SCHOOL DISTRICT 6,885.00 WEST DES MOINES WATER WORKS 208.89 WESTSIDE AUTO PROS 185.62 WEX BANK 10,532.34 WRIGHT OUTDOOR SOLUTIONS INC 485.00 XPRESS BILL PAY 3,851.76 ZIEGLER INC 382.82 ZIFT PAYMENT PROCESSING 137.87 PAYROLL 01/09/2026 371,178.98 PAYROLL 01/23/2026 342,078.02 TOTAL 4,620,221.20 TOTAL FISCAL YTD REVENUES BY FUND GENERAL 12,248,016.75 ROAD USE 1,341,681.29 LOCAL OPTION SALES TAX 2,154,695.10 TIF 1,153,347.20 POLICE K-9 75.00 TRUST & AGENCY 1,723,933.90 POLICE SEIZURES 1,398.48 SERT 0.00 DEBT SERVICE 2,033,844.04 CAPITAL PROJECTS 14,924,194.51 SPECIAL ASSESSMENT 15,143.00 WATER UTILITY 3,787,075.54 WATER UTILITY DEPOSIT 18,990.00 WATER IMPROVEMENT 0.00 SEWER UTILITY 2,177,245.87 STORM WATER 968,818.12 INTERNAL SERVICES 2,089,405.23 SUBTOTAL 44,637,864.03 PETTY CASH 0.00 TOTAL COMB CASH 44,637,864.03 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 19,591.15 GRAND TOTAL 44,637,864.03 TOTAL FISCAL YTD EXPINDITURES BY FUND GENERAL 11,556,411.84 ROAD USE 1,022,650.10 LOCAL OPTION SALES TAX 1,718,170.00 TIF 252,998.52 POLICE K-9 732.82 TRUST & AGENCY 1,699,143.68 POLICE SEIZURES 927.19 SERT 0.00 DEBT SERVICE 947,115.48 CAPITAL PROJECTS 15,773,650.90 SPECIAL ASSESSMENT 0.00 WATER UTILITY 5,030,935.59 WATER UTILITY DEPOSIT 13,933.44 WATER IMPROVEMENT 0.00 SEWER UTILITY 2,862,540.73 STORM WATER 297,274.07 INTERNAL SERVICES 1,275,253.48 SUBTOTAL 42,451,737.84 PETTY CASH 0.00 TOTAL COMB CASH 42,451,737.84 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 18,506.06 GRAND TOTAL 42,451,737.84 February 4 2026 LIOW0451222