CLIVE CITY COUNCIL MEETING MINUTES REGULAR MEETING JANUARY 8, 2026 CITY HALL COUNCIL CHAMBERS Call to Order/Roll Call/Pledge of Allegiance

CLIVE CITY COUNCIL MEETING MINUTES REGULAR MEETING JANUARY 8, 2026 CITY HALL COUNCIL CHAMBERS Call to Order/Roll Call/Pledge of Allegiance Mayor Edwards presided and called the meeting to order at 6:00 p.m. Council Members present were: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Absent: None. Public access was provided in-person at City Hall, and via Zoom platform. Information on how to access via Zoom was provided on social media, posted with the agenda at City Hall and on the city website, cityofclive.com. Approval of the Agenda Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Citizens Presentation Clive resident Greg Jameson provided comments regarding his support of the proposed Parkway Street Tree Maintenance Plan, particularly proposed option 3. Presentation 1. Oath of Office Ceremony - Mayor Edwards and Councilmembers Klein, Hocker and Gasparotto. 2. EveryStep - Healthy Homes Iowa. Molly Gosselink, Becky Borgman, and Tray Wade provided a presentation to the Council 3. Process Improvement - Police Department. Police Chief Mark Rehberg provided a presentation to the Council. Consent Items Eric Klein moved approval, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 1. City Manager Memo; 2. Approve 12/11/2025 City Council Minutes; 3. Bill List; 4. Approve New Retail Tobacco Sales License Application - Cedar and Smoke LLC - 2023 NW 92nd Ct, Ste B; 5. Approve New Retail Alcohol Sales License Application - El Pollo Catracho - 1945 NW 86th Street; 6. Approve Retail Alcohol Sales License Renewal Application - Git-N-Go - 11408 Forest Avenue; 7. Approve Retail Alcohol Sales License Renewal Application - Horizons Event Center - 2100 NW 100th Street; 8. Approve Retail Alcohol Sales License Renewal Application - Nicks Bar and Grill - 9769 University Avenue; 9. Approve Retail Alcohol Sales License Renewal Application - Outback Steakhouse - 10901 University Avenue; 10. Approve Retail Alcohol Sales License Renewal Application - Cosi Cucina - 1975 NW 86th Street; 11. Resolution 2026-001 Approving Change Order #10 - Alliance Construction Group - NW 114th Street Reconstruction - (-$750.00); 12. Approve Pay Request #1 (Final) - A+ Lawn and Landscape - 2025 Clive Soil Quality Restoration Cost-Share Program - $104,636.39; 13. Approve Pay Request #2 (Final) - The Concrete Company - NW 86th Street Pavement Repair Project - $4,582.50; 14. Approve Pay Request #2 - Elite Glass and Metal - City Hall Remodel Phase 2 Project - $17,077.79; 15. Approve Pay Request # 2 - RES - Little Walnut Creek Bid Package & Support Services - $16,028.88; 16. Approve Pay Request #3 - The Concrete Company - 2025 Residential PCC Pavement Rehabilitation Project - $11,645.91; 17. Approve Pay Request #3 - DCI Group - City Hall Remodel Phase 2 Project - $26,246.11; 18. Approve Pay Request #3 - Keystone Construction - City Hall Remodel Phase 2 Project - $73,824.77; 19. Approve Final Pay Request #3 - RES - Little Walnut Creek Bid Package & Support Services - $5,775.60; 20. Approve Pay Request #4 - Burkett Construction - Linnan Park Construction Project - $107,179.00; 21. Approve Pay Request #4 - Cunningham Inc. - City Hall Remodel Phase 2 Project - $108,054.12; 22. Approve Pay Request #4 - DCI Group - City Hall Remodel Phase 2 Project - $28,883.06; 23. Approve Pay Request #4 - NAI Electrical - City Hall Remodel Phase 2 Project - $76,116.87; 24. Approve Pay Request #6 - Hansen Company - Linnan Park Construction Project - $16,710.50; 25. Approve Pay Request #6 (Final) - Howrey Construction, Inc. - Little WalnutCreek Trail Reconstruction East of Alice's Road - $26,841.11; 26. Approve Pay Request #6 - On Track Construction, LLC - Linnan Park Construction Project - $46,913.08; 27. Approve Pay Request #8 (Final) - Release of Retainage - Caliber Concrete LLC - 2025 NW 138th Street HMA Overlay - $8,026.73; 28. Approve Pay Request #8 (Final) - DeVries Electric - City Hall-Library Renovation Phase 1 Project - $32,028.68; 29. Approve Pay Request #12 - On Track Construction - Greenbelt Landing Construction Project - $84,294.45; 30. Approve Pay Request #13 (Final) - Release of Retainage - Iowa Earth Works - Little Walnut Creek Stream Stabilization East of Alice's Road - $32,060.40; 31. Approve Pay Request #14 - Air-Con Mechanical Corp. - Greenbelt Landing Construction Project - $28,652.12; 32. Approve Pay Request #15 - Central Iowa Mechanical - Greenbelt Landing Construction Project - $5,837.75; 33. Approve Pay Request #15 - Keystone Construction - Greenbelt Landing Construction Project - $237,979.31; 34. Approve Pay Request #19 - Alliance Construction Group - NW 114th Street Reconstruction - $8,400.00; 35. Approve Pay Request #24 - University Blvd. Booster Station Facility Upgrade - Snyder & Associates - $1,282.50; 36. Approve Proposal - Chestnut Signs - City Hall-Library Exterior Signage Project - $51,030.00; 37. Resolution 2026-002 Accepting Work - Country Club Boulevard HMA Pavement Rehabilitation Project; 38. Resolution 2026-003 Accepting Work - NW 86th Street Pavement Repair Project; 39. Resolution 2026-004 Accepting Work - Little Walnut Creek Trail Reconstruction East of Alice's Road; 40. Resolution 2026-005 Approving Single Audit for FY2025; 41. Resolution 2026-006 Approving Grant Agreement - Bravo Public Art Grant - The Listening Field - $11,200.00; 42. Resolution 2026-007 Accepting 1st Amendment to Storm Sewer, Overland Flowage and Access Easement for Shadow Creek Plat 6, Lot 64 - 18256 Tanglewood Drive; 43. Resolution 2026-008 Setting Public Hearing (2/12/26, 6:00 p.m.) - Alice's Road Reconstruction Project - Phase 1B; 44. Resolution 2026-009 Setting Public Hearing (2/12/2026, 6:00 pm) - 2026 Residential PCC Pavement Rehabilitation Project; 45. Resolution 2026-010 Setting Public Hearing (2/12/2026, 6:00 pm) - 2026 Residential HMA Pavement Rehabilitation Project; 46. Receive and File BCAB Minutes; 47. Accept Decision & Order for Building Codes Appeal Board Case #25-0001: 2024 NW 92nd Ct. Caldwell Parrish; 48. Approve City Legal Rates for 2026 – Nyemaster; 49. Approve Pay Rate - Lincoln Sauser - PW Operations Specialist - $27.78/Hr - Effective 01/12/2026. Action Items 1. Public Hearing - FY2026-2030 Capital Improvement Plan. Public Hearing Notice published 12/22/2025 in the Des Moines Register. Director of Administrative Services Elizabeth Hansen presented the matter to the Council and recommended approval. Ted Weaver moved to close the public hearing, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried.Resolution 2026-011 Approving 2026-2030 Capital Improvement Plan. Ted Weaver moved approval, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 2. Public Hearing - Little Walnut Creek West of Alice's Road - Large Woody Vegetation Management. Mayor Edwards declared that this was the time for the continuation of this Public Hearing from the 12/11/2025 Council Meeting. Leisure Services Director Richard Brown presented the matter to the Council and recommended approval. Eric Klein moved to close the public hearing, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Eric Klein moved to consider previously tabled items, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. a. Resolution 2025-402 Approving Plans and Specifications. Eric Klein moved to Approve Plans and Spec, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. b. Receipt of Bids. Eric Klein moved to receive the bids, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. c. Resolution 2025-403 Awarding Contract - HGS, LLC - $1,795,497.25. Eric Klein moved to award contract, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 3. Resolution 2026-012 Approving Public Pond Management Policy. Leisure Services Director Richard Brown presented the matter to the Council and recommended approval. Ted Weaver moved approval, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 4. Resolution 2026-013 Approving New Name for Special Events Building. Leisure Services Director Richard Brown presented the matter to the Council and recommended approval. Ted Weaver moved approval to name the Special Events Building "Clive Creekside Pavilion", seconded by Susan Judkins. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Discussion 1. Parkway Street Tree Maintenance Plan. Code Enforcement Officer Mark Mertens presented the matter to the Council and facilitated discussions. 2. Clive Artificial Intelligence Policy, Use Cases, and Framework for Evaluating Risks and Benefits to the Clive Community. Assistant City Manager Pete De Kock presented the matter to the Council and facilitated discussions. Closed Session 1. Discuss Litigation Strategy - Pursuant to Iowa Code 21.5(1)(c). Ted Weaver moved to enter closed session at 7:54 p.m., seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Ted Weaver moved to come out of closed session at 8:54 p.m., seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Mayor Edwards declared the no action was taken while in closed session. Reports Assistant City Manager Report was given by Pete De Kock. Council Member Committee Reports were given. City Manager Report was given by Matt McQuillen. The meeting was adjourned at 9:03 p.m. Matthew D. Graham, City Clerk John D. Edwards, Mayor BILL LIST Payee/Amount AB CREATIVE 1,196.64 ABSOLUTE GROUP 81,358.85 ACCESS SYSTEMS 1,832.29 ACCURO SOLUTIONS, LLC 112.57 ACME TOOLS 2,626.39 AFFEKTIVE SOFTWARE LLC 1,222.10 AFLAC 182.64 AIA CORPORATION 240.50 AIR-CON MECHANICAL CORP 41,609.06 ALL FORMS & SUPPLIES LTD 122.44 ALLENDAN SEED COMPANY 1,054.82 ALLENDER BUTZKE ENGINEERS INC 3,997.83 ALLIANCE CONSTRUCTION GROUP LLC 1,500.00 AMAZON CAPITAL SERVICES 7,349.06 AMERITAS LIFE INSURANCE GRP- VISION 1,088.88 ARNOLD MOTOR SUPPLY 560.71 ASCENDANCE TRUCKS MIDWEST, LLC 3,202.79 AT & T MOBILITY 249.53 ATOMIC MUSIC GROUP 1,500.00 AUREON COMMUNICATIONS 793.90 AUSTIN PETERS GROUP 4,688.75 BAKER GROUP 759.02 BAX SALES INC 239.18 BEFORE AND AFTER THE BIRTH LLC 210.00 BOOT BARN INC 633.16 BOULDER CONTRACTING LLC 4,832.08 BOUND TREE MEDICAL LLC 890.39 BRAVO GREATER DES MOINES 24,181.55 BURKETT CONSTRUCTION 279,585.00 CALIBER CONCRETE LLC 5,318.10 CAPITAL CITY EQUIPMENT CO 287.33 CDW GOVERNMENT INC 1,831.57 CENGAGE LEARNING INC / GALE 79.16 CENTRAL IOWA MECHANICAL 8,734.59 CENTRAL IOWA READY MIX 1,709.00 CENTURY LINK 33.74 CERTIFIED POWER INC 835.56 CINTAS CORPORATION #22M 1,543.38 CITY OF URBANDALE 531,264.62 CLIVE COMMUNITY SERVICES 74.40 CLIVE POWER EQUIPMENT 169.58 COLLECTION SERVICES CENTER 3,551.92 COMMERCE BANK 28,450.04 CONCRETE COMPANY 81,108.92 CONFLUENCE 70,472.93 CONSENSUS CLOUD SOLUTIONS, LLC 92.97 CORE & MAIN LP 3,465.76 COUNTRY LANDSCAPES INC 3,455.86 CUNNINGHAM INC 40,840.88 DEMCO INC 903.12 DENISE FORNEY 150.00 DES MOINES ASPHALT AND PAVING 18,821.75 DES MOINES IRON & SUPPLY 550.19 DINGES FIRE COMPANY 1,857.00 EBS 202,656.48 EFTPS 292,820.92 EIDE BAILLY LLP 8,500.00 ELINEUP LLC 750.00 ELITE FIRE SPRINKLER SYSTEMS 7,566.00 EMS MANAGEMENT & CONSULTANTS INC 899.23 FABIAN RUIZ 140.00 FACTORY MOTOR PARTS 712.00 FIRE SERVICE TRAINING BUREAU 100.00 FIRST RESPONDER SUPPLY, LLC 3,888.34 FRAN THOMPSON 1,323.40 FREEDOM FIRST AID & SAFETY LLC 89.50 FREEDOM TIRE & AUTO 692.00 GALLS LLC 111.76 GANNETT IOWA LOCALIQ 916.16 GENERAL TRAFFIC CONTROLS INC 501.00 GLOVE PRO PLUS 600.00 HANSEN COMPANY 35,668.70 HAWKEYE TRUCK EQUIPMENT 172.02 HOTSY CLEANING SYSTEM 722.88 HOWREY CONSTRUCTION 22,383.77 I-80 CONCRETE DESIGN 9,920.00 ICMA 1,244.02 ICMA RETIREMENT CORP.#457 61,530.41 IMWCA 10,819.00 INFOMAX OFFICE SYSTEMS INC 1,248.08 INGRAM LIBRARY SERVICES 2,640.69 INTERSTATE ALL BATTERY CENTER 582.14 IOWA CODIFICATION INC 650.00 IOWA COMMUNITIES ASSURANCE POOL 4,747.00 IOWA DEPARTMENT OF PUBLIC SAFETY 1,803.00 IOWA EARTH WORKS 1,700.50 IOWA ONE CALL 315.10 IOWA SIGNAL INC. 3,741.80 IPERS 138,048.45 ISU EXTENSION 135.00 JAMES DE TAEYE 655.20 JENNA SCHISSEL THERAPY LLC 105.00 JOSE BATRES 21.96 KEYSTONE CONSTRUCTION SERVICES 270,071.56 LEIN 250.00 LINDE GAS & EQUIPMENT INC 354.50 LSH PRODUCTIONS LLC 150.00 MACQUEEN EQUIPMENT 622.25 MAIL SERVICES 5,288.30 MATHESON TRI-GAS INC 63.50 MEDIACOM 314.85 MELISSA KRUSE 670.00 MELISSA MCGUIRE 14.14 MENARDS 2,649.31 MERCYONE CLIVE PHARMACY 22.08 METRONET 1,039.95 MICHAEL WHITE 27.30 MIDAMERICA BOOKS 497.10 MIDAMERICAN ENERGY DAV 3,862.66 MIDWEST BREATHING AIR LLC 207.00 MIDWEST TAPE, LLC 348.41 MIDWEST WHEEL COMPANIES 183.72 MISSION COMMUNICATIONS, LLC 347.40 MOBILE SPOT 204.95 MS FOSTER & ASSOCIATES INC 799.03 MUNICIPAL FIRE & POLICE 37,343.77 MUNICIPAL FIRE & POLICE 33,253.67 NAPA DISTRIBUTION CENTER 64.20 NETWORKS 9,505.13 NIKKEL & ASSOCIATES INC 38,268.44 NOLTE AND SONS LAWN & IRRIGATION 5,717.75 NORSOLV 352.95 NORTHLAND PRODUCTS CO 135.02 ON TRACK CONSTRUCTION 293,431.70 OPN ARCHITECTS INC 3,684.40 OREILLY AUTOMOTIVE INC 111.18 P J IOWA LC 103.29 PAYMENTECH-CHASE BANK 6,152.74 PC PRINT CENTER 295.00 PCC AMBULANCE BILLING SERVICE 221.06 PER MAR SECURITY SERVICES 71.04 PLAYAWAY PRODUCTS LLC 247.45 POLK COUNTY ELECTION OFFICE 3,184.17 QUADIENT INC 3,000.00 RANDY OR KIM WALFORD 50.60 RELIANCE STANDARD LIFE INSURANCE 2,412.90 RHOMAR INDUSTRIES INC. 9,698.22 SADIE HEUERTZ 325.00 SECTOR 10,346.35 SECURITY EQUIPMENT INC 15.00 SHREDDER, THE 60.00 SIRCHIE ACQUISITION COMPANY 140.75 SKOL TRUCKING 9,024.88 SMITHGROUP, INC 6,407.20 SNYDER & ASSOCIATES 50,967.50 SPRAYER SPECIALTIES INC 174.84 STAPLES 627.54 STEPHANE AUDETTE 22.35 STEW HANSEN 1,685.67 STIVERS FORD 22.07 TEK TO TEK 211.56 TERRACON CONSULTANTS INC 4,623.00 TITAN MACHINERY 120.40 TOMPKINS INDUSTRIES INC 110.72 TREAS - STATE OF IA WH TAX 55,684.00 TRI-CITY ELECTRIC COMPANY OF IOWA 1,561.94 TRINITY HEALTH 540.00 TRITECH SOFTWARE SYSTEMS 720.00 TRUCK EQUIPMENT INC 251.57 UNITED RENTALS 3,076.00 UNITED WAY 80.92 VAN METER INC 170.95 VERIZON 1,331.44 VERIZON WIRELESS SERVICES LLC 80.02 VESTIS 863.36 WASTE MGMT CORPORATE SERVICES INC 9,520.38 WAUKEE COMMUNITY SCHOOL DISTRICT 3,137.50 WEST DES MOINES SCHOOLS 5,967.00 WEST DES MOINES WATER WORKS 212.02 WEX BANK 21,102.31 XPRESS BILL PAY 3,908.48 PAYROLL 12/12/2025 398,629.60 PAYROLL 12/26/2025 358,460.67 TOTAL 3,780,019.69 TOTAL FISCAL YTD REVENUES BY FUND GENERAL 9,507,802.17 ROAD USE 913,947.38 LOCAL OPTION SALES TAX 1,468,050.76 TIF 1,103,587.78 POLICE K-9 75.00 TRUST & AGENCY 1,384,364.23 POLICE SEIZURES 1,390.98 SERT 0.00 DEBT SERVICE 1,572,162.96 CAPITAL PROJECTS 2,546,138.46 SPECIAL ASSESSMENT 0.00 WATER UTILITY 3,268,058.48 WATER UTILITY DEPOSIT 17,250.00 WATER IMPROVEMENT 0.00 SEWER UTILITY 1,796,365.95 STORM WATER 782,542.71 INTERNAL SERVICES 311,632.48 SUBTOTAL 24,673,369.34 PETTY CASH 0.00 TOTAL COMB CASH 24,673,369.34 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 19,591.15 GRAND TOTAL 24,673,369.34 TOTAL FISCAL YTD EXPENDITURES BY FUND GENERAL 8,465,718.70 ROAD USE 823,790.95 LOCAL OPTION SALES TAX 0.00 TIF 575.52 POLICE K-9 564.82 TRUST & AGENCY 1,265,643.33 POLICE SEIZURES 592.19 SERT 0.00 DEBT SERVICE 1,200.00 CAPITAL PROJECTS 9,668,680.17 SPECIAL ASSESSMENT 0.00 WATER UTILITY 1,341,344.59 WATER UTILITY DEPOSIT 12,492.96 WATER IMPROVEMENT 0.00 SEWER UTILITY 1,118,086.56 STORM WATER 235,930.95 INTERNAL SERVICES 1,002,977.55 SUBTOTAL 23,937,598.29 PETTY CASH 0.00 TOTAL COMB CASH 23,937,598.29 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 18,506.06 GRAND TOTAL 23,937,598.29 January 14 2026 LIOW0438004