CLIVE CITY COUNCIL MEETING MINUTES REGULAR MEETING MARCH 26, 2026 CITY HALL COUNCIL CHAMBERS

CLIVE CITY COUNCIL MEETING MINUTES REGULAR MEETING MARCH 26, 2026 CITY HALL COUNCIL CHAMBERS Call to Order/Roll Call/Pledge of Allegiance Mayor Edwards presided and called the meeting to order at 6:00 p.m. Council Members present were: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker (via Zoom), Sadie Gasparotto. Absent: none. Public access was available in person at City Hall and electronically via Zoom. Access information was included with the posted agenda and on the City's website. Approval of the Agenda Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Citizens Presentation Mayor Edwards opened Citizen Presentation; no speakers came forward to address the Council. Consent Items Eric Klein moved approval with removal of Item 15 for separate consideration, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 1. City Manager Memo; 2. City Manager Report - February 2026; 3. Assistant City Manager Report - February 2026; 4. Administrative Services Report - February 2026; 5. Community Development Monthly Report - February 2026; 6. Fire Department Monthly Report - February 2026; 7. Leisure Services Report - February 2026; 8. Police Department Report - February 2026; 9. Public Works Report - February 2026; 10. Treasurer's Report - February 2026; 11. Approve 03/12/2026 City Council Minutes; 12. Bill List; 13. Approve Retail Tobacco Sales License Renewal Application - Flying Moose - 8980 Hickman Rd, Ste 101; 14. Approve Pay Request #6 - DCI Group - Construction Management Services - City Hall Remodel Phase 2 Project - $47,263.92; 16. Resolution 2026-074 Approving Memorandum of Understanding with Iowa United Football Club for Usage of Koethe Field; 17. Resolution 2026-075 Approving Memorandum of Understanding and Software Use Policy Between Iowa Department of Transportation and City of Clive Police Department - MACH Client Software; 18. Resolution 2026-076 Accepting 1st Amendment to Public Overland Flowage Easement and Private Storm Sewer Easement for Lot 3 of Shadow Creek Plat 8 - 17976 Hammontree Circle; 19. Resolution 2026-077 Accepting 1st Amendment to Overland Flowage and Private Storm Sewer Easement for Shadow Creek West, Lot 80 - 18298 Hidden Knoll; 20. Resolution 2026-078 Approving Mutual Termination Agreement for Certain Real Property Referred to as 11140 Hickman Road; 21. Receive and File Building Codes Appeal Board Minutes; 22. Approve Pay Rate - Austin Davis - Part-Time Firefighter/EMT - $18.98/Hr - Effective 03/30/2026; 23. Approve Pay Rate - Jack Lewis - Part-Time Firefighter/EMT - $18.98/Hr - Effective 03/30/2026; 24. Approve Pay Rate - Justin Davol - Part-Time Firefighter/EMT - $18.98/Hr - Effective 03/30/2026. Consent Item 15. Resolution 2026-073 Awarding Contract - Group Creatives and Annalibera for the installation A Listening Field. Leisure Services Director Richard Brown provided additional information to the Council. Eric Klein moved to adopt the resolution, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Action Items 1. Public Hearing - 2026A proposal to enter into an Essential Purpose Loan Agreement - $5,500,000.00. Notice of the public hearing was published on March 9, 2026, in the Des Moines Register. Director of Administrative Services Elizabeth Hansen presented the matter to the Council and answered questions. Ted Weaver moved to close the public hearing, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 2. Public Hearing - 2026A proposal to enter into a General Obligation Corporate Purpose Loan Agreement - $100,000.00. Notice of the public hearing was published on March 9, 2026, in the Des Moines Register. Director of Administrative Services Elizabeth Hansen presented the matter to the Council and answered questions. Ted Weaver moved to close the public hearing, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried.a. Resolution 2026-079 taking additional action on proposals to enter into Loan Agreements and combining Loan Agreements. Director of Administrative Services Elizabeth Hansen presented the matter to the Council and recommended approval. Ted Weaver moved to adopt the resolution, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 3. Public Hearing - Building Regulations Ordinance Amendment to Consider Amending Provisions of Title 10 Building Regulations of the City of Clive re: Chapter 1 Building, Chapter 2 Electrical, Chapter 2A Electrical Update, Chapter 3 Plumbing, Chapter 5 Mechanical, Chapter 6 Fuel Gas, Chapter 7 Existing Building, Chapter 8 Fire and Chapter 10 Swimming Pool codes. Notice of the public hearing was published on March 9, 2026, in the Des Moines Register. Construction Services Administrator Ryan Mayer and Fire Marshal Blake Boyal presented the matter to the Council and recommended approval. Public comment was received from Clive resident Greg Jameson regarding wind load rating requirements. a. 1st Consideration of Proposed Ordinance 1174 Amending Provisions of Title 10 Building Regulations. Eric Klein moved approval, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 4. Site Plan Amendment - Facade Updates - 1649 NW 86th Street and 8585 Clark Street. City Planner Kathryn Purvis presented the matter to the Council and provided staff's recommendation to not approve. Additional comments were provided by Christian Murray, President and CEO of Denny Elwell Company. Ted Weaver moved approval, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Sadie Gasparotto. Nays: Breanne Hocker. Abstained: None. Motion carried. 5. Resolution 2026-080 Setting Public Hearing (04/09/2026, 6:00 p.m.) for FY 2026-27 Budget. Director of Administrative Services Elizabeth Hansen presented the matter to the Council and recommended approval. Eric Klein moved to adopt the resolution, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 6. Proposed Utility Rate Adjustments - FY 2026-27. a. 1st Consideration of Proposed Ordinance No. 1175 pertaining to Water Rates. Director of Administrative Services Elizabeth Hansen presented the matter to the Council and recommended approval. Ted Weaver moved approval, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. b.1st Consideration of Proposed Ordinance No. 1176 pertaining to Sewer Rates. Director of Administrative Services Elizabeth Hansen presented the matter to the Council and recommended approval. Ted Weaver moved approval, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. c. 1st Consideration of Proposed Ordinance No. 1177 pertaining to Stormwater Rates. Director of Administrative Services Elizabeth Hansen presented the matter to the Council and recommended approval. Ted Weaver moved approval, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. 7. 2026 Flood Preparedness Update. a. Flood Mitigation Planning Status. Fire Chief Clay Garcia and Community Development Director Doug Ollendike presented the matter to the Council and facilitated discussion. b. Resolution 2026-081 Approving 2026 Clive Flood Response and Recovery Plan. Fire Chief Clay Garcia and Community Development Director Doug Ollendike presented the matter to the Council and recommended approval. Ted Weaver moved to adopt the resolution, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Susan Judkins, Eric Klein, Breanne Hocker, Sadie Gasparotto. Nays: None. Abstained: None. Motion carried. Discussion 1. Strategic Planning Update - Personal Transportation and Mobility Devices. Police Chief Mark Rehberg presented the matter to the Council and facilitated discussion. Reports Assistant City Manager Report was given by Pete De Kock. Council Member Committee Reports were presented. City Manager Report was given by Matt McQuillen. The meeting was adjourned at 8:01 p.m. Matthew D. Graham, City Clerk John D. Edwards, Mayor Bill List ACCESS SYSTEMS 1,832.29 AFLAC 91.32 AIA CORPORATION 407.26 AIR-CON MECHANICAL CORP 15,189.45 ALL FORMS & SUPPLIES LTD 45.00 ALL MAKES 1,919.76 ALLENDER BUTZKE ENGINEERS INC 887.36 ALLIANCE CONSTRUCTION GROUP LLC 750.00 AMAZON CAPITAL SERVICES 6,953.53 AMERITAS LIFE INSURANCE GRP- VISION 523.50 ARNOLD MOTOR SUPPLY 125.75 AT & T MOBILITY 35.79 ATC GROUP SERVICES, LLC DEPOSITORY 4,700.00 AUREON COMMUNICATIONS 1,587.80 BAKER GROUP 22,329.90 BAX SALES INC 264.88 BOOT BARN INC 424.97 BOUND TREE MEDICAL LLC 600.67 BSI ONLINE 495.00 BURKETT CONSTRUCTION 44,650.00 CDW GOVERNMENT INC 8,792.34 CENGAGE LEARNING INC / GALE 15.65 CENTRAL IOWA MECHANICAL 15,167.79 CENTURY LINK 33.64 CHRISTIAN PRINTERS INC 3,889.80 CINTAS CORPORATION #22M 666.05 CLIVE COMMUNITY SERVICES 19.23 COLLECTION SERVICES CENTER 1,775.96 COMMERCE BANK 50,604.63 CONCRETE TECHNOLOGIES INC 157,334.78 CONSENSUS CLOUD SOLUTIONS, LLC 92.97 COUNTRY LANDSCAPES INC 446.97 CUNNINGHAM INC 9,119.94 CUSTOM ELECTRICAL SERVICES 1,806.25 DALLAS COUNTY EXTENSION 270.00 DCI GROUP 23,641.73 DELL MARKETING LP 5,512.45 DES MOINES STAMP MFG.CO. 35.00 DES MOINES WATER WORKS 495.00 DH PACE COMPANY 211.86 DTN LLC 1,295.72 DUO SAFETY LADDER COORP 178.07 EBS 176,813.11 EBSCO 2,975.00 EFTPS 126,841.28 ELITE FIRE SPRINKLER SYSTEMS 8,196.50 EMS MANAGEMENT & CONSULTANTS INC 207.76 EOCENE ENVIRONMENTAL GROUP 2,047.00 FABIAN RUIZ 70.00 FASTSIGNS 22.19 FERRELLGAS 205.74 FIRST RESPONDER SUPPLY, LLC 1,588.20 FREEDOM FIRST AID & SAFETY LLC 38.55 GALLS LLC 494.79 GRAINGER 253.94 HANSEN COMPANY 59,874.05 HYDRO KLEAN LLC 256,395.86 IA DEPT OF PUBLIC SAFETY 1,803.00 ICMA 622.01 ICMA RETIREMENT CORP.#457 30,354.19 INTERSTATE ALL BATTERY CENTER 119.70 IOWA COMMUNITIES ASSURANCE POOL 4,202.00 IOWA ONE CALL 97.00 JOHNSTONE SUPPLY 135.75 KEYSTONE CONSTRUCTION SERVICES 167,758.82 LINDE GAS & EQUIPMENT INC 363.84 LOWES HOME CENTERS INC 20.48 MEDIACOM 19.95 MENARDS 2,479.43 MERCYONE CLIVE PHARMACY 143.52 MERMAID AQUARIUM MAINT INC 350.00 METRO WASTE AUTHORITY 554.82 METRONET 1,039.95 MIDAMERICAN ENERGY DAV 22,599.74 MIDWEST TAPE, LLC 15,202.97 MUNICIPAL FIRE & POLICE 33,813.73 NAPA DISTRIBUTION CENTER 107.32 NETWORKS 9,420.44 NIKKEL & ASSOCIATES INC 32,872.30 OBRIEN SETTLEMENT SERVICES 349,746.20 OLDCASTE ARCHITECTURAL 83.64 ON TRACK CONSTRUCTION 70,668.38 PAYMENTECH 5,394.07 PHIL DICKEY 635.00 R3 COMMERCIAL ROOFING 1,462.32 RELIANCE STANDARD LIFE INSURANCE 1,198.99 ROY'S TOWING AND RECOVERY 200.05 SNYDER & ASSOCIATES 79,471.10 SPECTRUM PAINT 97.38 STAPLES 96.28 STIVERS FORD 655.54 TREAS - STATE OF IA WH TAX 52,340.34 UNIQUE 49.25 UNITED WAY 57.69 VAN DIEST SUPPLY COMPANY 3,202.68 VERIZON 184.86 VESTIS 225.13 WAUKEE COMMUNITY SCHOOL DISTRICT 10,317.50 WEST DES MOINES WATER WORKS 208.89 WEX BANK 13,864.14 XPRESS BILL PAY 4,117.26 ZIFT PAYMENT PROCESSING 128.30 PAYROLL 332,790.34 TOTAL 2,272,520.32 Total Fiscal YTD Revenues by Fund GENERAL 13,626,085.06 ROAD USE 1,724,808.97 LOCAL OPTION SALES TAX 2,904,507.53 TIF 1,174,355.99 POLICE K-9 75.00 TRUST & AGENCY 1,799,227.67 POLICE SEIZURES 1,404.24 SERT 0.00 DEBT SERVICE 2,088,411.95 CAPITAL PROJECTS 15,435,783.04 SPECIAL ASSESSMENT 15,143.00 WATER UTILITY 4,603,785.77 WATER UTILITY DEPOSIT 23,090.00 WATER IMPROVEMENT 0.00 SEWER UTILITY 2,949,987.94 STORM WATER 1,290,932.27 INTERNAL SERVICES 2,105,247.56 SUBTOTAL 49,742,845.99 PETTY CASH 0.00 TOTAL COMB CASH 49,742,845.99 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 19,591.15 GRAND TOTAL 49,742,845.99 Total Fiscal YTD Expenditures by Fund GENERAL 15,521,388.52 ROAD USE 1,333,128.32 LOCAL OPTION SALES TAX 1,718,170.00 TIF 319,536.63 POLICE K-9 732.82 TRUST & AGENCY 2,234,599.63 POLICE SEIZURES 927.19 SERT 0.00 DEBT SERVICE 947,115.48 CAPITAL PROJECTS 19,125,515.09 SPECIAL ASSESSMENT 0.00 WATER UTILITY 5,621,098.54 WATER UTILITY DEPOSIT 16,520.83 WATER IMPROVEMENT 0.00 SEWER UTILITY 3,303,454.26 STORM WATER 386,038.24 INTERNAL SERVICES 1,325,444.41 SUBTOTAL 51,853,669.96 PETTY CASH 0.00 TOTAL COMB CASH 51,853,669.96 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 18,506.06 GRAND TOTAL 51,853,669.96 April 1 2026 LIOW0488887