CLIVE CITY COUNCIL MEETING MINUTES REGULAR MEETING SEPTEMBER 25, 2025 CITY HALL COUNCIL CHAMBERS

CLIVE CITY COUNCIL MEETING MINUTES REGULAR MEETING SEPTEMBER 25, 2025 CITY HALL COUNCIL CHAMBERS Call to Order/Roll Call/Pledge of Allegiance Mayor Edwards presided and called the meeting to order at 6:00 p.m. Council Members present were: Ted Weaver, Michael McCoy, Eric Klein, Breanne Hocker. Absent: Susan Judkins (Arrived at 6:01 p.m.). Public access was provided in-person at City Hall, and via Zoom platform. Information on how to access via Zoom was provided on social media, posted with the agenda at City Hall and on the city website, cityofclive.com. Approval of the Agenda Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Michael McCoy, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. Presentation Donation from Clive Running Festival. $5,000.00 donation was presented to the Council by Tom Trygstad on behalf of the Clive Running Festival. Consent Items Eric Klein moved approval with amendment to remove item 30 for separate consideration, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 1. City Manager Memo; 2. City Manager Report - August 2025; 3. Assistant City Manager Tech Services Report - August 2025; 4. Administrative Services Monthly Report - August 2025; 5. Leisure Services Report - August 2025; 6. Community Development Report - August 2025; 7. Fire Department Report - August 2025; 8. Police Department Report - August 2025; 9. Public Works Monthly Report - August 2025; 10. Treasurer's Report - August 2025; 11. Approve 09/11/2025 City Council Minutes; 12. Approve 09/13/2025 City Council Strategic Planning Minutes; 13. Bill List; 14. Approve Retail Alcohol Sales License Renewal Application - Cooper's Hawk - 12801 University Avenue; 15. Approve Retail Alcohol Sales License Renewal Application - Cracker Barrel - 11701 University Avenue; 16. Approve Retail Alcohol Sales License Renewal Application - West Des Moines Elks Lodge - 2060 NW 94th Street; 17. Resolution 2025-280 Approving Temporary Street Closing - Block Party - NW 96th Street between Lincoln Ave. and Sunset Terrace - Saturday, September 27, 2024 - 4:00 p.m. - 9:00 p.m.; 18. Approve Pay Request #3 - SKOL Trucking, LLC - 2025 Arterial PCC Pavement Rehabilitation Project - $78,882.25; 19. Approve Pay Request #3 - Howrey Construction, Inc. - Little Walnut Creek Trail Reconstruction East of Alice's Road - $258,944.49; 20. Approve Pay Request #6 - Des Moines Asphalt and Paving - Country Club Boulevard HMA Pavement Rehabilitation Project - $6,032.50; 21. Approve Pay Requests #8 & #9 to RDG - Cirksena Park CA Services - $1,637.66; 22. Approve Pay Request #9 - DCI Group - City Hall-Library Phase 1 Remodel Project - $12,273.60; 23. Approve Pay Request #9 - Corell Contractor - Cirksena Park Construction - $78,264.19; 24. Approve Pay Request # 10 - Greenbelt Management Study Phase 2 - RES - $2,690.00; 25. Approve Pay Request #13 - Stantec Consulting Services - Little Walnut Creek Restoration and Trail Construction - $33,385.00; 26. Approve Pay Request #14 - Stantec Consulting Services - Little Walnut Creek Restoration and Trail Construction - $12,481.25; 27. Approve Pay Request #15 - Stantec Consulting Services - Little Walnut Creek Restoration and Trail Construction - $37,334.25; 28. Approve Pay Request #16 - Stantec Consulting Services - Little Walnut Creek Restoration and Trail Construction - $16,217.50; 29. Resolution 2025-281 Approving Service Agreement with Physicians Claims Company and the Clive Fire Department; 31. Resolution 2025-283 Approving Nuisance Abatements - 3430 NW 169th Street, 17827 Creekside Drive, 3949 NW 181st Street - Mowing; 32. Receive and File Board of Adjustment Minutes 07/15/2025; 33. Receive and File Building Code Appeals Board Meeting Minutes 06/19/2025; 34. Accept corrected Decision & Order for Board of Adjustment Case #BOA25-000001 - 9051 Swanson Boulevard - Calvary Chapel Living Hope; 35. Resolution 2025-284 Setting a Date (10/09/2025, 6:00 p.m.) of Meeting at Which it is Proposed to Approve a Development Agreement with Dehner Distillery, LLC, Including Annual Appropriation Tax Increment Payments; 36. Approve Pay Rate - Jamie Miller - Community Development Administrative Specialist - $32.15/Hr - Effective 10/08/25; 37. Resolution 2025-285 Approving Amended Job Descriptions for Various Full-Time Positions. 30. Resolution 2025-282 Approving Submission of Bravo Public Art Grant for Temporary Art Installation - The Listening Field. Leisure Services Director Richard Brown further elaborated on the matter and recommended approval. Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. Action Items 1. Public Hearing - Consideration for Amending Provisions of Title 10 Building Regulations of the City of Clive Regarding: Chapter 12 (Rental Housing Code). Public Hearing Notice published 09/08/2025 in the Des Moines Register. Construction Services Administrator Ryan Mayer presented the matter to the Council and recommended approval. Public comments of support were provided by Mike Wright, Jessica Dietz, and Roxanne Bensol. Eric Klein moved to close the public hearing, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. a. 1st Consideration of No. Ordinance 1172 - Amend Provisions of Title 10 Building Regulations of the City of Clive Regarding: Chapter 12 (Rental Housing Code). Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 2. Public Hearing - 2025B proposal to enter into a General Obligation Urban Renewal Loan Agreement - $5,910,000. Public Hearing Notice published 09/12/2025 in the Des Moines Register. Director of Administrative Services Elizabeth Hansen presented the matter to the Council and recommended approval. Ted Weaver moved to close the public hearing, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. a. Resolution 2025-286 taking additional action on proposals to enter into a General Obligation Urban Renewal Loan Agreement. Ted Weaver moved approval, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 3. Public Hearing - City Hall Phase 2 Remodel - Prime Contract #2 Rebid. Public Hearing Notice published 09/08/2025 in the Des Moines Register. City Manager Matt McQuillen presented the matter to the Council and recommended approval. Eric Klein moved to close the public hearing, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. a. Receipt of Bids. Eric Klein moved to receive the bids, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. b. Resolution 2025-287 Awarding Construction Contract - Bid Package #2 - Aluminum Frames & Glazing - Elite Glass & Metal - $135,370.00. Eric Klein moved to award contract, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 4. Public Hearing for the Approval of Second Amendment to Tower Lease with Option with T-Mobile Central LLC. Public Hearing Notice published 09/08/2025 in the Des Moines Register. Public Works Director Jeff May presented the matter to the Council and recommended approval. Ted Weaver moved to close the public hearing, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. a. Resolution 2025-288 Approving Second Amendment to Tower Lease with Option with T-Mobile LLC. Ted Weaver moved approval, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 5. Site Plan Amendment - Parks Maintenance Facility - 1885 NW 123rd Street. Senior Planner Amanda Grutzmacher presented the matter to the Council and recommended approval. Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 6. 2nd Consideration of Proposed Ordinance 1166 - Zoning Ordinance Amendment Regarding Commercial Entertainment Uses. Senior Planner Amanda Grutzmacher presented the matter to the Council and recommended approval. Ted Weaver moved approval, seconded by Susan Judkins. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 7. 2nd Consideration of Proposed Ordinance 1171 Providing for the Division of Taxes Levied on Taxable Property in the September, 2025 Addition to the Clive Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa. Senior Planner Amanda Grutzmacher presented the matter to the Council and recommended approval. Ted Weaver moved approval, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 8. 2nd Consideration of Proposed Ordinance 1167 Liquor Licenses and Beer and Wine Permits. City Clerk Matthew Graham presented the matter to the Council and recommended approval. None moved approval, seconded by None. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 9. 2nd Consideration of Proposed Ordinance 1168 Cigarette & Tobacco Sales. City Clerk Matthew Graham presented the matter to the Council and recommended approval. None moved approval, seconded by None. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 10. 2nd Consideration of Proposed Ordinance 1169 Public Hearing Requirements. City Clerk Matthew Graham presented the matter to the Council and recommended approval. None moved approval, seconded by None. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 11. 2nd Consideration of Proposed Ordinance 1170 Service Animal Misrepresentation. City Clerk Matthew Graham presented the matter to the Council and recommended approval. None moved approval, seconded by None. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. Correspondence 1. Email Regarding Fall Branch/Brush Collection Reports Assistant City Manager Report was given by Pete De Kock. Council Member Committee Reports were given. City Manager Report was given by Matt McQuillen. The meeting was adjourned at 7:26 p.m. Matthew D. Graham, City Clerk John D. Edwards, Mayor BILL LIST Payee / Amount ABSOLUTE GROUP 86,994.71 ACRISURE MIDWEST PARTNERS INS 2,526.00 AFLAC 91.32 AIA CORPORATION 303.76 AIR-CON MECHANICAL CORP 37,693.79 ALLIANCE CONSTRUCTION GROUP LLC 53,850.17 AMAZON CAPITAL SERVICES 668.83 AMERICAN TEST CENTER 760.00 AMERITAS LIFE INSURANCE GRP- VISION 530.48 APWA-IOWA CHAPTER 450.00 ARNOLD MOTOR SUPPLY 1,388.67 ASCENDANCE TRUCKS MIDWEST, LLC 244.65 ASSOCIATION OF IOWA FAIRS 50.00 ATLANTIC BOTTLING 469.54 AUREON COMMUNICATIONS 793.91 AWWA - IOWA SECTION 1,110.00 BAKER & TAYLOR BOOKS 351.31 BAKER GROUP 1,951.89 BARTLETT ELECTRIC 750.00 BAX SALES INC 117.85 BLANK PARK ZOO 250.00 BOUND TREE MEDICAL LLC 998.39 BRAVO GREATER DES MOINES 32,449.52 BURKETT CONSTRUCTION 113,335.00 CALIBER CONCRETE LLC 41,831.26 CDW GOVERNMENT INC 941.90 CENTRAL IOWA MECHANICAL 14,368.10 CENTRAL IOWA READY MIX 5,892.50 CENTRAL STATES MEDICINE PLLC 153.84 CFI SALES INC 4,794.75 CITIBOT INC 18,000.00 CITY OF DES MOINES 182,381.50 CITY OF URBANDALE 575.12 CLIVE COMMUNITY SERVICES 37.20 COLLECTION SERVICES CENTER 1,775.96 COMMERCE BANK 43,289.36 CONCRETE TECHNOLOGIES INC 441,584.51 CONFLUENCE 31,731.00 CONSENSUS CLOUD SOLUTIONS, LLC 92.97 CONSOLIDATED COMMUNICATIONS 1,155.50 CORE & MAIN LP 556.50 CORELL CONTRACTOR INC 556.40 COUNTRY LANDSCAPES INC 46,928.12 CROSSROADS AG LLC 100.80 CROWN TROPHY 159.60 CUSTOM AWARDS & EMBROIDERY 20.00 DES MOINES WATER WORKS 15,828.69 DEVRIES ELECTRIC 147,337.75 DOLL DISTRIBUTING LLC 888.80 EBS 188,039.70 EFTPS 132,308.91 EMS MANAGEMENT & CONSULTANTS INC 3,969.80 ET&T DISTRIBUTORS, INC 8,948.93 FACTORY MOTOR PARTS 239.00 FIRST RESPONDER SUPPLY, LLC 227.97 FREEDOM FIRST AID & SAFETY LLC 55.10 GALLS LLC 342.62 GANNETT IOWA LOCALIQ 1,266.92 GTR DM CONVENTION & VISITORS B 32,449.52 HANSEN COMPANY 70,204.24 HARLAND CLARKE CHECKS 369.34 HENLEY GROUP LLC 62,225.00 HOTSY CLEANING SYSTEM 569.79 ICMA 533.76 ICMA RETIREMENT CORP.#457 31,020.15 IOWA COMMUNITIES ASSURANCE POOL 8,609.00 IOWA PRISON INDUSTRIES 115.90 IOWA SIGNAL INC. 114,051.51 IOWA-DES MOINES SUPPLY INC 545.85 JOHNSTONE SUPPLY 381.78 K & V HOMES INC 119.06 KEN & DEB DICKERSON 15.00 KEYSTONE CONSTRUCTION SERVICES 164,550.14 L A FULTON & SONS, INC 5,049.25 LINDA MCNEAL 42.87 LINDE GAS & EQUIPMENT INC 965.06 LOGAN CONTRACTORS SUPPLY 437.85 LOWES HOME CENTERS INC 49.96 MACQUEEN EQUIPMENT 618.27 MAIL SERVICES 4,693.07 MEDIACOM 19.95 MENARDS 1,482.62 MERCYONE CLIVE PHARMACY 347.65 METRO WASTE AUTHORITY 1,300.00 METRONET 1,039.95 MID AMERICAN SIGNAL INC 13,976.00 MIDAMERICAN ENERGY DAV 58.04 MIDWEST TAPE, LLC 84.99 MUNICIPAL FIRE & POLICE 32,842.24 NETWORKS 1,422.15 NORTHLAND PRODUCTS CO 712.50 NYEMASTER-GOODE 9,719.00 ON TRACK CONSTRUCTION 298,980.75 OREILLY AUTOMOTIVE INC 47.45 P & P SMALL ENGINES INC 21.99 PAYMENTECH - CHASE BANK 5,746.75 PER MAR SECURITY SERVICES 1,929.60 PHIL DICKEY 610.00 POLE PAINTING PLUS 9,000.00 PROFESSIONAL SOLUTIONS 4,685.77 PSYCHOLOGY ASSOCIATES 5,775.00 RED WING BUSINESS ADVANTAGE ACCOUNT 250.00 RELIANCE STANDARD LIFE INSURANCE 1,205.20 SCHOLASTIC INC 2,831.00 SECURITY EQUIPMENT INC 100.00 SHATTUCK/RPM INC 50.00 SHREDDER, THE 72.00 SILVERSTAR CAR WASH 160.00 SNYDER & ASSOCIATES 61,049.70 STATE HYGENIC LABORATORY 660.00 STIVERS FORD 70.75 STIVERS MIDWEST PRO UPFITTERS 11,041.50 STONE CROSS LAWN AND LANDSCAPE LLC 32,537.60 TELEFLEX LLC 50.00 TOMPKINS INDUSTRIES INC 95.40 TREASURER STATE OF IOWA 52,939.84 TREAS - STATE OF IA WH TAX 24,224.00 TRI CITY ELECTRIC COMPANY OF IOWA 780.00 UNIQUE 39.40 UNITED WAY 40.46 VAN METER INC 30.17 VERIZON 1,723.47 VESTIS 481.99 WEST DES MOINES WATER WORKS 208.89 WEX BANK 18,224.57 XPRESS BILL PAY 4,128.25 PAYROLL 344,687.55 TOTAL 3,119,611.38 TOTAL FYTD REVENUES BY FUND GENERAL 1,502,017.17 ROAD USE 419,915.85 LOCAL OPTION SALES TAX 719,181.79 TIF 6,067.31 POLICE K-9 75.00 TRUST & AGENCY 46,221.79 POLICE SEIZURES 25.00 SERT 0.00 DEBT SERVICE 27,941.59 CAPITAL PROJECTS 399,789.05 SPECIAL ASSESSMENT 0.00 WATER UTILITY 1,184,906.21 WATER UTILITY DEPOSIT 9,800.00 WATER IMPROVEMENT 0.00 SEWER UTILITY 733,495.40 STORM WATER 322,550.88 INTERNAL SERVICES 257,500.00 SUBTOTAL 5,629,487.04 PETTY CASH 0.00 TOTAL COMB CASH 5,629,487.04 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 13,154.02 GRAND TOTAL 5,629,487.04 TOTAL FYTD EXPENDITURES BY FUND GENERAL 3,738,747.41 ROAD USE 319,639.90 LOCAL OPTION SALES TAX 0.00 TIF 0.00 POLICE K-9 499.82 TRUST & AGENCY 545,560.73 POLICE SEIZURES 0.00 SERT 0.00 DEBT SERVICE 0.00 CAPITAL PROJECTS 3,872,049.02 SPECIAL ASSESSMENT 0.00 WATER UTILITY 658,826.35 WATER UTILITY DEPOSIT 7,350.96 WATER IMPROVEMENT 0.00 SEWER UTILITY 642,242.37 STORM WATER 117,657.50 INTERNAL SERVICES 688,987.85 SUBTOTAL 10,591,561.91 PETTY CASH 0.00 TOTAL COMB CASH 10,591,561.91 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 10,728.22 GRAND TOTAL 10,591,561.91 October 1 2025 LIOW0379210