CLIVE City Council MEETING MINUTES Regular Meeting September 11, 2025 City Hall Council Chambers

CLIVE City Council MEETING MINUTES Regular Meeting September 11, 2025 City Hall Council Chambers Call to Order/Roll Call/Pledge of Allegiance Mayor Edwards presided and called the meeting to order at 6:00 p.m. Council Members present were: Ted Weaver, Michael McCoy, Eric Klein, Breanne Hocker. Absent: Susan Judkins (Arrived at 6:01 p.m.). Public access was provided in-person at City Hall, and via Zoom platform. Information on how to access via Zoom was provided on social media, posted with the agenda at City Hall and on the city website, cityofclive.com. Approval of the Agenda Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Michael McCoy, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. Consent Items Eric Klein moved approval, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 1. City Manager Memo; 2. Approve 08/11/2025 Strategic Planning Minutes; 3. Approve 08/13/2025 Strategic Planning Minutes; 4. Approve 08/28/2025 City Council Minutes; 5. Bill List; 6. Approve New Retail Alcohol Sales License Application - Midnight Coffee - 12695 University Avenue; 7. Resolution 2025-269 Approving Temporary Street Closing - Block Party - NW 162nd St. Between Sheridan Ave. and Boston Ave. - Sunday, September 14, 2025 - 5:30 p.m. - 10:00 p.m.; 8. Resolution 2025-270 Approving Change Order #2 - Caliber Concrete LLC - 2025 NW 138th St HMA Overlay - (-$25,634.03); 9. Approve Pay Request #1 - The Henley Group - Linnan Park Construction Project - $62,225.00; 10. Approve Pay Request #1 - Burkett Construction - Linnan Park Construction Project - $113,335.00; 11. Approve Pay Request #2 - On Track Construction, LLC - Linnan Park Construction Project - $170,089.50; 12. Approve Pay Request #2 - Hansen Company - Linnan Park Construction Project - $70,204.24; 13. Approve Pay Request #3 - Absolute Group - Forest Ave Water Main Replacement - $83,218.46; 14. Approve Pay Request #3 - Absolute Group - Greenbelt Landing Construction Project - $3,776.25; 15. Approve Pay Request #3 - Iowa Signal, Inc. - Douglas Parkway and Berkshire Parkway Traffic Signalization Project - $109,381.51; 16. Approve Pay Request #5 - Caliber Concrete LLC - 2025 NW 138th St HMA Overlay - $41,831.26; 17. Approve Pay Request #5 - Country Landscapes - Greenbelt Landing Construction Project - $46,928.12; 18. Approve Pay Request #5 - LA Fulton & Sons - City Hall/Library Remodel Project Phase 1 - $5,049.25; 19. Approve Pay Request #6 - Concrete Technologies, Inc. - Alice's Road Phase 1A Reconstruction Project - $441,584.51; 20. Approve Pay Request #6 - DeVries Electric - City Hall/Library Remodel Phase 1 Project - $147,337.75; 21. Approve Pay Request #8 - Keystone Construction - City Hall/Library Remodel Phase 1 Project - $15,429.73; 22. Approve Pay Request #8 - On Track Construction - Greenbelt Landing Construction Project - $128,891.25; 23. Approve Pay Request #10 – University Boulevard Flood Mitigation- Project Scoping Plan – Confluence, Inc. - $31,731.00; 24. Approve Pay Request #10 - Air-Con Mechanical Corp. - Greenbelt Landing Construction Project - $37,693.79; 25. Approve Pay Request #11 - Keystone Construction - Greenbelt Landing Construction Project - $149,120.41; 26. Approve Pay Request #11 - Central Iowa Mechanical - Greenbelt Landing Construction Project - $14,368.10; 27. Approve Pay Request #16 - Alliance Construction Group - NW 114th Street Reconstruction - $53,850.17; 28. Approve Pay Request #17 - Alice's Road Reconstruction - Phase 1 - Design - Snyder & Associates - $61,049.70; 29. Approve Purchase - Greenbelt Landing Landscape Trees & Shrubs - DMF Gardens - $41,650.00; 30. Approve Purchase - Greenbelt Landing Site Furniture - MMCITE' USA LLC- $10,553.00; 31. Approve Purchase - Greenbelt Landing Site Furniture - Graber Manufacturing - $16,370.51; 32. Approve Purchase - Greenbelt Landing Site Furniture - Landscape Forms - $101,254.94; 33. Resolution 2025-271 approving 2025/27 Sidewalk Snow Removal Contract Renewal; 34. Resolution 2025-272 Approving 2025 Clive Soil Quality Restoration Program Agreements; 35. Resolution 2025-273 Accepting the Donation of the Clive Railroad Depot, Storage Shed, and Personal Property Contained Therein; 36. Resolution 2025-274 Approving Amended Job Description For Part-Time Position. Action Items 1. Public Hearing - City Hall Approach Replacement. Public Hearing Notice published 08/25/2025 in the Des Moines Register. Civil Engineer Jonathan Cygan presented the matter to the Council and recommended approval. Ted Weaver moved to close the public hearing, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. a. Resolution 2025-275 Approving Plans and Specs. Ted Weaver moved to Approve Plans and Spec, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. b. Receipt of Bids. Ted Weaver moved to receive the bids, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. c. Resolution 2025-276 Awarding Contract - Stapes Concrete and Grading LLC - $60,616.00. Ted Weaver moved to award contract, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 2. Public Hearing - Zoning Ordinance Amendment Regarding Commercial Entertainment Uses. Public Hearing Notice published 08/25/2025 in the Des Moines Register. Senior Planner Amanda Grutzmacher presented the matter to the Council and recommended approval. Eric Klein moved to close the public hearing, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. a. Consideration of Proposed Ordinance No. 1166 - Zoning Ordinance Amendment Regarding Commercial Entertainment Uses. Eric Klein moved approval, seconded by Breanne Hocker. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 3. Public Hearing - Addition of Property to and Urban Renewal Plan Amendment for the Clive Urban Renewal Area. Public Hearing Notice published 8/25/2025 in the Des Moines Register. Senior Planner Amanda Grutzmacher presented the matter to the Council and recommended approval. Michael McCoy moved to close the public hearing, seconded by Susan Judkins. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. a. Resolution 2025-277 to Declare Necessity and Establish an Urban Renewal Area, Pursuant to Section 403.4 of the Code of Iowa and Approve Urban Renewal Plan Amendment for the Clive Urban Renewal Area. Michael McCoy moved approval, seconded by Susan Judkins. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. b. 1st Consideration of Proposed Ordinance 1171 Providing for the Division of Taxes Levied on Taxable Property in the September, 2025 Addition to the Clive Urban Renewal Area, Pursuant to Section 403.19 of the Code of Iowa. Michael McCoy moved approval, seconded by Susan Judkins. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 4. 3rd Consideration of Proposed Ordinance 1165 - Zoning Ordinance Amendment Regarding Variances. Senior Planner Amanda Grutzmacher presented the matter to the Council and recommended approval. Michael McCoy moved approval, seconded by Susan Judkins. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. Mayor Edwards declared Ordinance 1165 enacted. 5. 1st Consideration of Proposed Ordinance 1167 Liquor Licenses and Beer and Wine Permits. City Clerk Matthew Graham presented the matter to the Council and recommended approval. Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 6. 1st Consideration of Proposed Ordinance 1168 Cigarette & Tobacco Sales. City Clerk Matthew Graham presented the matter to the Council and recommended approval. Michael McCoy moved approval, seconded by Susan Judkins. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 7. 1st Consideration of Proposed Ordinance 1169 Public Hearing Requirements. City Clerk Matthew Graham presented the matter to the Council and recommended approval. Ted Weaver moved approval, seconded by Eric Klein. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 8. 1st Consideration of Proposed Ordinance 1170 Service Animal Misrepresentation. City Clerk Matthew Graham presented the matter to the Council and recommended approval. Michael McCoy moved approval, seconded by Susan Judkins. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 9. Resolution 2025-278 Approving Amendment #1 to Alice's Road Reconstruction Project - Phase 1 Professional Services Agreement - Snyder & Associates - $504,900.00. Public Works Director Jeff May presented the matter to the Council and recommended approval. Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. 10. Resolution 2025-279 Setting the date for a Public Hearing (09/25/2025, 6:00 p.m.) on Proposal to enter into the 2025B General Obligation Loan Agreement and to borrow money thereunder. City Manager Matt McQuillen presented the matter to the Council and recommended approval. Eric Klein moved approval, seconded by Ted Weaver. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. Closed Session 1. City Manager Matt McQuillen presented the matter to the Council and recommended going into closed session pursuant to Iowa Code section 21.5(1)(j) to discuss the purchase or sale of particular real estate. At 6:34 p.m. Michael McCoy moved to enter closed session, seconded by Susan Judkins. Roll Call: Ayes: Ted Weaver, Michael McCoy, Susan Judkins, Eric Klein, Breanne Hocker. Nays: None. Abstained: None. Motion carried. Council came out of closed session at 7:12 pm. Mayor Edwards declared that no action was taken while in closed session. Reports Assistant City Manager Report was given by Pete De Kock. Council Member Committee Reports were given. City Manager Report was given by Matt McQuillen. The meeting was adjourned at 7:20 p.m. Matthew D. Graham, City Clerk John D. Edwards, Mayor Bill List Payee/Amount A VACUUM STORE 399.99 ACADEMY ROOFING & SHEET METAL 3108.37 ACCO 3933.00 AFLAC 91.32 AIA CORPORATION 95.18 ALL MAKES 1157.52 AMAZON CAPITAL SERVICES 1259.39 AMERICAN TEST CENTER 480.00 AMERITAS LIFE INSURANCE GRP- VISION 530.48 ARNOLD MOTOR SUPPLY 2134.47 ASCENDANCE TRUCKS MIDWEST, LLC 10318.78 AT & T MOBILITY 816.53 AUSTIN CAPPEL 53.96 AUSTIN PETERS GROUP 10407.50 BAKER & TAYLOR BOOKS 1111.27 BAKER GROUP 23601.00 BAX SALES INC 138.35 BOOT BARN INC 1095.66 BULLZEYE INC 14457.00 CDW GOVERNMENT INC 500.28 CENGAGE LEARNING INC / GALE 51.33 CENTRAL IOWA READY MIX 20735.00 CENTURY LINK 164.60 CINTAS CORPORATION #22M 896.81 CLIVE COMMUNITY SERVICES 37.20 COLLECTION SERVICES CENTER 1775.96 CORE & MAIN LP 1886.44 CORELL CONTRACTOR INC 569.26 CORVEL-CORPORATE 1212.20 CROSSROADS SHOOTING SPORTS 1600.00 CUSTOM AWARDS & EMBROIDERY 60.00 DENNIS HAFLEY 16.79 DES MOINES ASPHALT AND PAVING 17107.83 DES MOINES WATER WORKS 216186.54 DH PACE COMPANY 1533.95 DITCH WITCH OF MINNESOTA/IOWA 631.51 EARL'S TIRE & SERVICE CENTER 1090.00 EBS 14726.24 EFTPS 141291.17 ELECTRIC PUMP 968.25 EPIC iO TECHNOLOGIES 155.35 FAREWAY 689.99 FASTENAL COMPANY 11.09 FASTSIGNS 9698.22 FIRST RESPONDER SUPPLY, LLC 790.00 GALLS LLC 141.09 GENERAL TRAFFIC CONTROLS INC 12350.00 GRAINGER 182.90 HOWREY CONSTRUCTION 152311.04 ICMA 533.76 ICMA RETIREMENT CORP.#457 31095.73 IMAGE SOLUTIONS 2032.90 IMFOA 75.00 IMWCA 10819.00 INFOMAX OFFICE SYSTEMS INC 1223.42 INGRAM LIBRARY SERVICES 686.31 INTERSTATE ALL BATTERY CENTER 129.88 IOWA CODIFICATION INC 648.00 IOWA DOT 155.80 IPERS 66764.07 ITPIPES 6625.00 JARVIS ART STUDIO INC 10000.00 JOHNSTONE SUPPLY 138.78 LIFESTYLE FLOORING 33.74 LOGAN CONTRACTORS SUPPLY 6362.82 LOUNSBURY SAND & GRAVEL 1700.31 LOWES HOME CENTERS INC 367.86 LYNN DIXON 24.40 MAIL SERVICES 1426.07 MARTIN BROS 480.78 MARTIN MARIETTA MATERIALS 6765.40 MATHESON TRI-GAS INC 129.53 MCCLURE 6715.00 MEDIACOM 294.90 MENARDS 1891.44 MERCYONE CORP OFFICE BUSINESS SOL 4555.44 MERCYONE HEALTH & FITNESS CENTER 560.00 MICHAEL MERRICK 84.46 MIDAMERICAN ENERGY DAV 32857.38 MIDWEST BREATHING AIR LLC 341.75 MOWTIVATED LAWNCARE 965.00 MUNICIPAL FIRE & POLICE 33020.63 MUNICIPAL SUPPLY INC 1051.35 NAPA DISTRIBUTION CENTER 81.17 NETWORKS 5837.48 NYEMASTER-GOODE 23824.00 ONE SOURCE 25.00 OPN ARCHITECTS INC 35743.72 OVERHEAD DOOR COMPANY 250.90 P & P SMALL ENGINES INC 184.94 P J IOWA LC 319.02 PFM ASSET MANAGEMENT LLC 2500.00 PLAY PRO RECREATION LLC 5243.00 PLAYAWAY PRODUCTS LLC 279.14 PROJEKT INC 200.00 RELIANCE STANDARD LIFE INSURANCE 1205.20 RINGCENTRAL INC 2685.58 RINKER MATERIALS 384.14 SECURITY EQUIPMENT INC 17.00 SKOL TRUCKING 279190.73 SMITH & MOON INTERPRISES LLC 58.22 SMITHGROUP, INC 32036.00 SPRAYER SPECIALTIES INC 767.29 STAPLES 224.24 STEW HANSEN 84.75 STIVERS FORD 43.21 STRYKER SALES CORP 271.44 SUPERIOR PEST CONTROL 911.00 TENNIS SURFACES OF IOWA LLC 27201.00 TERRACON CONSULTANTS INC 1205.50 THE GET DOWN 1500.00 TITAN MACHINERY 372.86 TREAS - STATE OF IA WH TAX 24913.00 TRITECH SOFTWARE SYSTEMS 14823.83 TRUCK CENTER COMPANIES-DES MOINES 65.25 TRUENORTH COMPANIES LC 2366.00 UNITED WAY 40.46 VALVOLINE INSTANT OIL CHANGE 130.53 VAN METER INC 638.16 VERIZON 269.40 VESERIS 2574.49 VESTIS 481.46 XTREME TREE 6160.00 ZIMCO SUPPLY CO 530.00 PAYROLL 382653.28 TOTAL 1763409.11 Total YTD Revenues by Fund FUND/Revenue GENERAL 1,326,485.33 ROAD USE 207,195.57 LOCAL OPTION SALES TAX 418,022.22 TIF 3,478.08 POLICE K-9 75.00 TRUST & AGENCY 36,399.57 POLICE SEIZURES 25.00 SERT 0.00 DEBT SERVICE 20,716.37 CAPITAL PROJECTS 213,677.85 SPECIAL ASSESSMENT 0.00 WATER UTILITY 1,140,560.68 WATER UTILITY DEPOSIT 9,800.00 WATER IMPROVEMENT 0.00 SEWER UTILITY 701,451.12 STORM WATER 320,745.00 INTERNAL SERVICES 257,500.00 SUBTOTAL 4,656,131.79 PETTY CASH 0.00 TOTAL COMB CASH 4,656,131.79 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 6,580.67 GRAND TOTAL 4,656,131.79 Total YTD Expinditures by Fund FUND Expenditures GENERAL 3,055,208.89 ROAD USE 230,520.62 LOCAL OPTION SALES TAX 0.00 TIF 0.00 POLICE K-9 0.00 TRUST & AGENCY 399,619.68 POLICE SEIZURES 0.00 SERT 0.00 DEBT SERVICE 0.00 CAPITAL PROJECTS 1,604,612.98 SPECIAL ASSESSMENT 0.00 WATER UTILITY 384,049.54 WATER UTILITY DEPOSIT 5,168.23 WATER IMPROVEMENT 0.00 SEWER UTILITY 441,402.71 STORM WATER 89,065.22 INTERNAL SERVICES 100,823.19 SUBTOTAL 6,310,471.06 PETTY CASH 0.00 TOTAL COMB CASH 6,310,471.06 EBS- PSF FUNDING 0.00 EBS- FLEX FUNDING 5,259.30 GRAND TOTAL 6,310,471.06 September 17 2025 LIOW0370482