City of Van Meter, IA Regular Business Meeting Minutes

City of Van Meter, IA Regular Business Meeting Minutes 1) The Van Meter City Council met for a regular council meeting on Monday, September 8, 2025, at the United Methodist Church located at 100 Hazel Street, Van Meter, IA 50261. Mayor Herman called the meeting to order at 7:00pm. The following council members were present upon roll call: Joel Akers, Blake Grolmus, Travis Brott, Quin Pelz and Penny Westfall. Staff present: City Attorney John Fatino, City Engineer Randy Johnson, Police Chief Mike Brown, Public Works Director Drew McCombs, Library Director Jonatha Basye, City Clerk Travis Cooke and City Administrator Liz Faust. Citizens present were Laura Kunkel, Mark Nauman, Rona Jacobs and Halley Carlson. 2) Mayor Herman led the Pledge of Allegiance. 3) Introductions were made. 4) Mayor Herman read a Civility Statement setting expectations of respect for the meeting. 5) Grolmus moved, supported by Brott, to approve the agenda. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus -YES; Pelz – YES; Westfall - YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 6) Laura Kunkel, 2916 Jerry St., addressed the Council during the Citizen's Hearing. Kunkel takes issue with the usage on her water bill. Staff will work with her. 7) Mayor Herman asked for a motion to adopt the consent agenda which included the following: a. Minutes of August 11, 2025, City Council Regular Business Meeting b. Minutes of August 13, 2025, City Council Special Meeting c. Minutes of August 25, 2025, City Council Workshop d. Minutes of August 27, 2025, Planning and Zoning Meeting e. August Claims List CLAIMS REPORT VENDOR REFERENCE AMOUNT ABSOLUTE REPAIR ENGINE 836 REPAIR 790.57 ACCO CHLORINE & CARBOY 1332.00 AFLAC AFLAC PRETAX 106.03 AGSOURCE COOP SERV WA/SW TESTING 368.25 ALL AMERICAN TURF SUMMER APPLICATION 2412.40 ALPHA LANDSCAPES MULCH, SEEDING, AND STRAW 2985.00 AMAZON CAPITAL AUGUST AMAZON CHARGES 1499.06 AMERICAN UNDGRND SUPPLY WATER PIPE 755.51 ARNOLD MOTOR SUPPLY TRAILER PARTS 14.76 ASSOC RURAL/SMALL LIB MEMBERSHIP 75.00 AT&T MOBILITY PD PHONE SERVICE 277.56 AUTUMN HORNBY SOCCER REF RECERT COURSE 63.00 AYLA LANSMAN SOCCER REF RECERT FEE 64.51 BASE OCT CAF MONTHLY 30.00 BLAKE SKINNER SOCCER REF RECERT COURSE 64.51 BOLTON & MENK PARKS PLAN COMM NEEDS & PLAN 12314.00 BOUND TREE MEDICAL EMS MED SUPPLIES 654.58 BRAELEE KUNKEL SOCCER REF CERT FEE 63.00 BRAYDEN FENNESSEY SOCCER REF CERT FEE 24.00 CONTINENTAL RES CO MARKING PAINT 657.80 CONTRACTOR SOLUTIONS LIFT STATION PUMP RENTAL 1734.25 CULLIGAN CH WATER 84.11 DALLAS CO TREASURER TAX 2024 9612.00 DELTA DENTAL PD DENTAL & VISION 682.64 DMACC GRAEN EMERG MED CLASS 650.00 EARLHAM SAVINGS BANK EBANK EFT ACH FEES 25.00 EFTPS FED/FICA TAX 6996.70 ELAN FINANCIAL EBANK CC DNR FEES 117.22 ELITE SPORTS YOUTH FOOTBALL SHIRTS 3737.00 EMERSYN BAHR SOCCER RECERT COURSE 64.51 FELD FIRE CYLINDER REPAIR 861.00 FRANK DUNN CO HIGH PERFORMANCE PATCH 790.00 GATEHOUSE MEDIA PUBLICATION FEES 434.24 HADLEY BENGE SOCCER REF RECERT FEES 64.51 HEARTLAND BUSINESS AUGUST MONTHLY BILLING 10953.05 HEARTLAND COOP MAY-JULY LP 794.07 HEFFRON SERVICES DUST CONTROL ON RICHLAND CIR 1610.00 HENDRIX MOYER SOCCER REF CERT FEE 64.51 HUDSON SODERHOLM REF RECERT COURSE 64.51 INDUSTRIAL CHEM LABS LIFT STATION DEGREASER 648.47 INVISION SCHEMATIC DESIGN 601 MAIN 26062.50 IOWA CODE ENFORCEMENT AUGUST SERVICE FEE 600.00 IOWA LEAGUE OF CITIES FY26 GRANT FINDER SUBSCRIPTION 100.00 IOWA ONE CALL EMAIL LOCATES 56.20 IOWA PUMP WORKS INC SERVICE AGREEMENT 1452.00 IPERS IPERS 8203.74 JEREMY PETERSEN SOCCER REF CERT FEE & BCKGRND 88.12 KADENCE WIGANT BACKGROUND CHECK 24.00 KONICA MINOLTA AUGUST MONTHLY INVOICE 70.40 LOWE'S MATERIALS FOR LAGOON 69.67 MAINLINE CONSTRUCTION RICHLAND CULV REP PAY EST #1 55858.67 MATHESON TRI GAS INC OXYGEN 43.48 MEDIACOM INTERNET SERVICES CH 416.95 MERCY COLLEGE EMS PROGRAM SORENSON EMT COURSE 1050.00 MIDAMERICAN ENERGY GAS/ELEC AUGUST 3143.56 MID-IOWA PLANNING ALLIANCE FY26 MEMBERSHIP DUES 223.00 MUNICIPAL SUPPLY INC LIFTING MAN HOLE 690.95 P&M APPAREL FD TACTICAL SHIRTS 246.00 PLUMB SUPPLY COMPANY THREADED & COPPER CAPS 13.66 RJ LAWN SERVICE INC WELCOME SIGN LANDSCAPING 10685.11 SMITH'S SEWER SERV. INC JET LINE LIFT STATION 425.13 STACK PAY REC FEES REFUND REC FEES 335.00 THE HARTFORD HARTFORD PAYMENT 456.34 TREAS - STATE OF IOWA W/H STATE TAXES 1450.45 TRUSTED TREE SERVICES LLC FALL 25 TREE REMOVAL 7700.00 TWISTED YOGA 108- MARGO SUCKOW SUMMER 2025 336.00 UNITED UTILITIES & EXCAVATION WATER MAIN P1 PAY EST #4 86799.22 VEENSTRA & KIMM INC WATER TREATMENT PLANT DESIGN 56779.67 VERIZON WIRELESS CELL PHONE CHARGES AUGUST 656.82 WASTE CONNECTIONS GARBAGE CONTRACT 13230.06 WASTE SOLUTIONS OF IA KYBOS - BASEBALL FIELDS 1314.00 WELLMARK SEPTEMBER WELLMARK 8147.59 WELLS FARGO CC C REDIT CARD EXPENSES 1717.64 WEX BANK FUEL 2079.39 WHITFIELD & EDDY PLC JULY LEGAL 1861.00 Accounts Payable Total 356925.65 Invoices: Paid 29034.34 Invoices: Scheduled 327891.31 Payroll Checks 39358.67 ***** REPORT TOTAL ***** 396284.32 GENERAL 124225.96 ARLINGTON ROAD RESURFACE 6432.90 601 MUNICIPAL BUILDING 35674.50 WATER MAIN REPLACEMENT P1 100007.02 WATER TREATMENT FACILITY 14504.20 GRAND RIDGE ESTATES PARK 8350.00 RICHLAND RD CULVERT 63037.39 2025 MASTER PARKS PLAN 12314.00 WATER 15720.98 SEWER 16017.37 TOTAL FUNDS 396284.32 a. August Financial Reportsb. August Building Permit Reportc. August IPAIT Report Grolmus moved, supported by Pelz, to approve the consent agenda. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus-YES; Pelz – YES; Westfall - YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 2) Brott moved, supported by Pelz, to open a public hearing on amending the Code of Ordinances of the City of Van Meter, Iowa, by adding a Public Facilities and Institutional (PI) District to the Zoning Ordinance at 7:05 pm. No comments written or in person. Brott moved, supported by Grolmus, to close the public hearing at 7:06 pm. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus-YES; Pelz – YES; Westfall - YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 3) Grolmus moved, supported by Brott make this the first and final reading of Ordinance #2025-11 An Ordinance Amending Chapter 165 Zoning Regulations of the Van Meter Code of Ordinances, waiving the requirement for subsequent readings and moving to approval and adoption of said Ordinance, directing the City Clerk to cause said Ordinance to be published in the newspaper of record for the City. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus-YES; Pelz – YES; Westfall - YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 4) Akers moved, supported by Grolmus, to adopt Resolution #2025-105 A Resolution to Approving Audit Engagement Letter with Denman. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus-YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 5) Grolmus moved, supported by Akers, to adopt Resolution #2025-106 A resolution appointing Travis Cooke as City Clerk for the City of Van Meter. On roll call the votes were as follows: Akers – YES; Brott – YES; Grolmus-YES; Pelz – YES; Westfall - Yes. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 6) Akers moved, supported by Westfall, to adopt Resolution #2025-107 A Resolution to Authorize the Amendment of the City's Bank Signatories List. On roll call, the votes were as follows: Akers – YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 7) Westfall moved, supported by Akers, to adopt Resolution #2025-108 A Resolution Awarding a Contract for Attorney Services to Whitfield & Eddy. On roll call, the votes were as follows: Akers – YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 8) Brott moved, supported by Westfall, to adopt Resolution #2025-109 A Resolution to Approve Change Order #4 – Arlington Avenue Street Project with the following modifications to the change order: accept sidewalk costs at 507 Lakeview without extension days; accept design change to 115 Arlington Ave driveway approach; and request contractor to directly bill MidAmerican and Lite Pipes for the additional work they caused. On roll call, the votes were as follows: Akers – YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0) 9) Staff Reports: Engineer Randy Johnson provided updates related to warranty work done in Trindle Ridge and Arlington Avenue sidewalks on 9/12, the water main project to Feller and associated Hazel St. driveways. Richland Rd Culvert Project is complete. Brookview annexation easements are updated. A drone boat has mapped the lagoon sludge depths – report to come. City Attorney John Fatino thanked council for his reappointment. 10) Brott moved, supported by Grolmus, to adjourn the meeting. On roll call, the votes were as follows: Akers – YES; Brott – YES; Grolmus – YES; Pelz – YES; Westfall – YES. YES (5) NO (0) ABSTAIN (0) ABSENT (0). The meeting was adjourned at 7:50 pm. Joe Herman, Mayor ATTEST: Travis Cooke, City Clerk September 17 2025 LIOW0370196