City of Van Meter Regular Business Meeting Minutes April 13, 2026

City of Van Meter Regular Business Meeting Minutes April 13, 2026 1.Call to Order. The Van Meter City Council met for a regular council meeting on Monday, April 13, 2026, at the United Methodist Church located at 100 Hazel Street, Van Meter, IA 50261. Mayor Herman called the meeting to order at 7:00 PM. The following council members were present upon roll call: Travis Brott, Joel Ackers. Jason Barney, Joe Lake, and Jarin Young. Staff present: City Attorney John Fatino, City Engineer Randy Johnson, Police Chief Mike Brown, Library Director Jonatha Basye, Public Works Director Drew McCombs, Parks and Recreation Director Sam Chia, and Interim City Administrator/City Clerk Travis Cooke. Others present: Matt Stoffel, PFM and Marketa Oliver, Theia Management Consulting. 2. Pledge of Allegiance. Mayor Herman led the Pledge of Allegiance. 3. Introductions were made.4.Civility Statement. Mayor Herman read the Civility Statement setting expectations of respect for the meeting.5.Approval of Agenda. Motion by Joel Akers to approve the agenda. Seconded by Travis Brott. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0.6.Citizen Hearing a. Citizen Hearing for Members of the Public Signed in to Speak Hayley Carlson, 111 DeSoto Rd., spoke in opposition to the condition of Hazel St. after last summer's water main project. b.Amber Bowen - Parks and Recreation Board Dismissal. Amber Bowen, 3112 120th St. Cumming, IA, spoke in opposition to her dismissal from the parks and rec board. 7.Consent Agenda Motion by Joel Akers to approve the Consent Agenda. Seconded by Travis Brott. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. a.Minutes of the March 9, 2026 City Council Regular Business Meeting b. Minutes of the March 23, 2026 City Council Regular Workshop Meeting c. Minutes of the March 30, 2026 Special Council Meeting d. Minutes of the March 12, 2026 Board of Adjustment Meeting e.Minutes of the March 5, 2026 Parks and Recreation Committee f. April Claims List and March Payroll Report GATEHOUSE MEDIA IA HOLDINGS PH NOTICE ZONING -114.48 MIDWEST BREATHING AIR LLC OXYGEN ANNUAL -763.9 TREAS - ST OF IA SALES TX SALES TAX SEWER -839.47 TRUSTED TREE SERVICES LLC TREE REMOVAL - CH & ROW 2,000.00 COMPASS BUSINESS SOLUTIONS LASER CHECKS 635.8 EOCENE ENVIRONMENTAL GROUP ACM SURVEY AND REPORT 3,930.00 IA ASSOC OF MUNICIPAL UT WATER MEMBER DUES 886 MACQUEEN ANNUAL FLOW TESTING OF OUR SCBA 975 USA BLUEBOOK FLOURIDE REAGENT 420.17 IAR LLC ANNUAL SUBSCRIPTION 735 MIDWEST BREATHING AIR LLC BREATHING AIR COMPRESSOR 28.9 TRUSTED TREE SERVICES LLC TREE SERVICE STREETS 2,500.00 iREAD IREAD PURCHASE 1,570.26 MIDAMERICAN ENERGY GAS/ELECTRIC PARKS 3,873.34 VERIZON WIRELESS PHONE/COMS CHARGES - CLERK 601.63 WELLS FARGO CC LIBRARY PROGRAMMING 795.54 RD MCKINNEY PLUMBING WATERMAIN REPAIR 8,360.54 US POSTMASTER UTILITY BILLS WATER 750 ADEL HARDWARE SHOP SPLIT SEWER 77.83 ADT SECURITY SERVICES ALARM MONITORING SERVICE PLAN 172.62 AGSOURCE COOPERATIVE SERVICES DRINKING WATER TESTING 44.5 AINSLEY WATSON SOCCER REF CERT REIMBURSEMENT 64.51 ALL AMERICAN TURF BEAUTY IRRIGATION PARTS/ REPAIR 266.39 AT&T MOBILITY PD CELL PHONES 281.02 AVEY WATSON SOCCER REF 64.51 BASE MONTHLY CAFETERIA 30 BEELINE + BLUE BANNERS 240 BOLTON & MENK INC VM/RICHLAND RD TRAIL PROJECT 4,549.00 CALVIN VERDI REF FEES 90 CITY WIDE HEATING & AIR CITY HALL RECOVER FROM AC SYSTEM 726.85 CIVICPLUS LLC AGENDA MANAGEMENT 9,752.00 CULLIGAN WATER CITY HALL STREETS 71.66 DAN PORTER SEWER EASEMENT 2,000.00 DES MOINES WATER WORKS WATER TESTING 192.6 EFR EMPLOYEE AND FAMILY RESOURCES ANNUAL EAP 2,470.00 ELITE SPORTS BASEBALL UNIFORMS 4,298.00 FELD FIRE HOSES 6,265.00 FENIX USA LLC MONTHLY HOSTING WATER 328.75 FIRST SIGNS OF FIRE EQUIPMENT MARKERS 56.95 GAME ONE BASEBALL HATS 3,179.27 HEARTLAND BUSINSES SYSTEM MONTHLY IT COUNCIL 7,143.95 HOTSY CLEANING SYSTEM SHOP SPLIT SEWER 475.92 INDUSTRIAL CHEM LABS LIFT DEGREASER 927.27 INVISION 601 MAIN 28,668.75 IOWA CODE ENFORCEMENT SERVICE FEE (MARCH) 600 IOWA DEPT OF PUBLIC SAFETY QUARTERLY INVOICE 300 JANICE MILLER EGG HUNT 115.7 JEWISH FED OF GREATER DSM FIELD RENTAL 10X 3,000.00 JMT TRUCKING SAND 739.77 JONATHA BASYE MILEAGE 367.58 KONICA MINOLTA COPIER MAINTENANCE GENERAL 35.8 LAURA WICKS FD CLEANING 100 MADDIE LAVALLEE MILEAGE 87 MEDIACOM CITY HALL INTERNET SEWER SHARE 426.95 MID AMERICAN INSTALL STREETLIGHT ARLINGTON AVE 11,951.38 MIDWEST PUMP WORKS INC ROTATING ASSEMLY 2,350.86 MUNICIPAL SUPPLY INC WATER METER SUPPLIES 265 NYEMASTER GOODE, P.C. 316 WILSON LEGAL MATTERS 1,759.00 OMNISITE 1 YEAR WIRELESS SERVICE X 3 594 R & B TIRE AND AUTO TIRES 364 RD MCKINNEY PLUMBING WATERMAIN REPAIR 4,682.59 RHONDA BALDWIN EASTER EGG HUNT SUPPLIES 52.65 SAM CHIA MILEAGE 261 SMITH'S SEWER SERV. INC JET LINE LIFT STATION 397 STIVERS FORD 2023 TAHOE OIL CHANGE 2,075.23 THORPE WATER DEV CO REPLACE STOP VALVE 2,940.00 TRAVIS COOKE MILEAGE 168.2 VEENSTRA & KIMM INC BROOKVIEW SURVEY 51,186.61 WASTE CONNECTIONS GARBAGE CONTRACT 13,646.31 WASTE SOLUTIONS OF IA KYBOS - SOCCER FIELDS 842.96 WHITFIELD & EDDY PLC GENERAL MATTERS 3,898.58 THE HARTFORD HARTFORD - CLERK 585.7 GATEHOUSE MEDIA IA HOLDINGS MINUTES 212.24 WEX BANK FUEL WATER 1,220.21 ELAN FINANCIAL - EBANK CC DSM REGISTER 24 GATEHOUSE MEDIA IA HOLDINGS COUNCIL MINUTES 49.68 GATEHOUSE MEDIA IA HOLDINGS ORDINANCE 24.08 GATEHOUSE MEDIA IA HOLDINGS ORDINANCE 31.76 GATEHOUSE MEDIA IA HOLDINGS COUNCIL MINUTES 57.36 GATEHOUSE MEDIA IA HOLDINGS MAX LEVY NOTICE 163.6 TREAS - ST OF IA SALES TX WET TAX 1,984.77 WELLMARK HEALTH INSURANCE SEWER 9,133.51 DELTA DENTAL DENTAL & VISION LIBRARY 612.62 TREAS - ST OF IA SALES TX SALES TAX GARBAGE 1,016.25 Total 217,105.63 City of Van Meter March 2026 Payroll Report 3/13/2026 Payroll Deposit $47,064.48 Vendors AFLAC $60.46 FEDERAL $19,931.76 IPERS $4,792.14 STATE WD $1,906.59 Vendor Total $26,690.95 3/27/2026 Payroll Deposit $20,440.96 Vendors AFLAC FEDERAL $7,036.55 IPERS $4,855.75 STATE WD $764.88 Vendor Total $12,657.18 g. Financial Reports h. March Building Permit Report I .Liquor License Renewal - 5th Quarter j. Liquor License Renewal Application and Ownership Change - Casey's k. Resolution 2026-26 - A Resolution Assigning Addresses for MediaCom Power Supply Locations l. Appointment of Brittnay Feldman to the Parks and Recreation Board m. MOU Between the Iowa Department of Revenue and the City of Van Meter Regarding State Setoff Program n. Amendment #3 INVISION Architecture o. Agreement with Veenstra & Kim for Building Official Services p. Pay Application No. 1 - Richland Road Trail Project 8. Discussion and Consideration a. Water Treatment Plant and Capital Projects Financing — Matt Stoffel – PFM Matt Stoffel from PFM discussed water treatment plant and capital projects funding. b.City Administrator Recruitment Update - Marketa Oliver - Theia Consulting Marketa Oliver from Theia Management Consulting gave an update on the city administrator search. c.Booster Station No. 1 Maintenance Project Update — City Engineer Randy Johnson Randy Johnson, City Engineer gave updates on the booster station No. 1 maintenance project. d.Agreement for Professional Services Iowa Interstate Railroad Land Exchange Survey Services - 601 Main Motion by Joel Akers to approve Agreement for Professional Services Iowa Interstate Railroad Land Exchange Survey Services - 601 Main. Seconded by Travis Brott. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0.e. Brookview Easements and Resolution #2026-27 - A Resolution Approving Additional Compensation for Porter Easement Motion by Travis Brott to approve Brookview Easements and Resolution #2026-27 - A Resolution Approving Additional Compensation for Porter Easement. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. f.Asbestos Abatement Contractor - 601 Main Motion by Joel Akers to approve hiring Environmental Property Solutions for Asbestos Removal at 601 Main. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake , Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. g. Sidewalk Proposal — VMDC Motion by Travis Brott to approve A Cost Share Sidewalk Construction Proposal between VMDC, the S. Seconded by Joe Lake. On roll call, the votes were as follows: Yeas: Travis Brott, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: Joel Akers. Motion carried 4-0-1. h. Fireworks Sponsorship for Raccoon River Days Motion by Travis Brott to approve Fireworks Sponsorship for Raccoon River Days. Seconded by Joe Lake. On roll call, the votes were as follows: Yeas: Travis Brott, Jason Barney, Joe Lake, Nays: None, Abstain: Joel Akers, Jarin Young. Motion carried 3-0-2.i.FY 2027 Budget Motion by Jarin Young to approve the FY 2027 Budget levy at 14.60274. Seconded by Joe Lake. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. j.Enter into Closed Session — Fat Randi's Motion by Travis Brott to Enter into Closed Session per Iowa Statute 21.5 (j). — 415 Grant St at 9:56 PMSeconded by Joel Akers. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. k. Enter Into Open Session - Fat Randi's Motion by Travis Brott to Enter Into Open Session at 10:18 PM. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. l. Possible Action After Closed Session — Fat Randi's Motion by Travis Brott to direct city staff and interested council members to develop an RFP process for 415 Grant St. Seconded by Joel Akers. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. 9. ReportsReports were presented as written in the packet.10. Adjournment Motion by Travis Brott to adjourn the meeting. Seconded by Joel Akers. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. Meeting was adjourned at 10:19 PM. April 29 2026 LIOW0506979