City of Van Meter Special Council Meeting Minutes

City of Van Meter Special Council Meeting Minutes 1. Call to Order a. Call the Meeting to Order The Van Meter City Council met for a special council meeting on Monday, April 27, 2026, at the United Methodist Church located at 100 Hazel Street, Van Meter, IA 50261. Mayor Herman called the meeting to order at 06:15 PM. The following council members were present upon roll call: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Staff present: Police Chief Mike Brown, Library Director Jonatha Basye, Fire Chief Mark Schmidt, and Interim City Administrator/City Clerk Travis Cooke. Others present: Marketa Oliver, Theia Consulting. 2. Approval of Agenda a. Approval of Agenda Motion by Travis Brott to approve the Agenda. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. 3. Public Hearing a. Public Hearing on the FY 2026-2027 Budget Motion by Jarin Young to open the Public Hearing on the FY 2026-2027 Budget at 6:16 PM. Seconded by Joel Akers. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. No comments written or oral. Motion by Joel Akers to close the Public Hearing on the FY 2026-2027 Budget at 6:17 PM. Seconded by Jarin Young. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. b. Consideration of Resolution No. 2026-29 - A Resolution Adopting the Budget for Fiscal Year July 1, 2026 – June 30, 2027 (FY27) and Certifying the Tax Levies to the Dallas County Auditor Motion by Joel Akers to approve Resolution No. 2026-29 - A Resolution Adopting the Budget for Fiscal Year July 1, 2026 – June 30, 2027 (FY27) and Certifying the Tax Levies to the Dallas County Auditor. Seconded by Jarin Young. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. 4. Discussion and Consideration a. Consideration of Resolution No. 2026-30 - A Resolution Approving an Extra Territorial Plat Motion by Joel Akers to approve Resolution No. 2026-30 - A Resolution Approving an Extra Territorial Plat. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. b. Consideration of City Hall Door Replacement Motion by Jarin Young to approve City Hall Door Replacements not to exceed $30,000. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. c. 415 Grant Update Council discussed options and updates on the proposed RFP process for the sale of 415 Grant. d. 601 Main Update Council discussed options and updates on the planning of the 601 Main project. e. Convene Into Closed Session Per Iowa Statute 21.5 (i) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session - City Administrator Search Motion by Joel Akers to approve Convene Into Closed Session at 7:14 PM Per Iowa Statute 21.5 (i) To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session - City Administrator Search. Seconded by Jason Barney. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. f. Convene Into Open Session Motion by Travis Brott to Convene Into Open Session at 8:03 PM. Seconded by Joel Akers. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. g. Possible Action after Closed Session - City Administrator Search No action taken. 5. Adjournment a. Motion to adjourn the meeting. Motion by Jason Barney to adjourn the meeting. Seconded by Travis Brott. On roll call, the votes were as follows: Yeas: Travis Brott, Joel Akers, Jason Barney, Joe Lake, Jarin Young. Nays: None. Abstain: None. Motion carried 5-0-0. The meeting was adjourned at 08:04 PM. Joe Herman, Mayor Travis Cooke, City Clerk May 12 2026 LIOW0515420