City of Windsor Heights Regular Business Meeting Minutes Monday, December 15, 2025 - 7:00 PM WINDSOR HEIGHTS COUNCIL CHAMBERS - 1133 66th ST

City of Windsor Heights Regular Business Meeting Minutes Monday, December 15, 2025 - 7:00 PM WINDSOR HEIGHTS COUNCIL CHAMBERS - 1133 66th ST 1. Call to Order/Roll Call/Pledge of Allegiance Mayor Mike Jones called the meeting to order at 7:00 PM. Members present: Susan Skeries, Joseph Jones, Lauren Campbell. Members absent: Michael Libbie, Threase Harms. Staff present: City Administrator Adam Plagge City Clerk Adam Strait, Public Works Director Andy Larson, City Engineer Justin Ernst, Police Chief Pete Roth, City Attorney Erin Clanton, Fire Chief Jim Mease 2. Approval of the Agenda Motion by Susan Skeries to APPROVE. Seconded by Joseph Jones. Motion passed 3-0. 3. Public Forum: This is time set aside for comments from the public on topics of City business other than those listed on the agenda. No action may be taken. Please come to the podium, state your name and address for the record and keep your comments to no more than 5 minutes. No public comment given. 4. Consent Agenda: Any item on the Consent Agenda may be removed for separate consideration. Motion by Susan Skeries to APPROVE. Seconded by Joseph Jones. Motion passed 3-0. A. Approve Minutes of the Regular Council Meeting on December 1, 2025 B. Approve Financial Reports C. Approve Liquor License Ownership Amendment - Aldi Inc - 7100 University Ave D. Approve 68th Street Improvements Project Pay Request 7 E. Approve 73rd Street Phase 1 STP-U-8477(615)—70-77 Pay Request 17 F. Approve 2023 Colby Park Improvements Change Order #10 G. Approve 2023 Colby Park Improvements Pay Request 14 H. Approve 2023 Colby Park Improvements Final Acceptance and Certificate of Acceptance I. Approve Forest Court Mill & Overlay Change Order 1 J. Approve Forest Court Mill & Overlay Pay Request 3 - Final K. Approve Forest Court Mill & Overlay Final Acceptance and Certificate of Completion L. Approve Wilshire Blvd Storm Sewer Project Pay Request 2 M. Approve Resolution No. 2025-84 - A Resolution to Set a Public Hearing and Take Bids on 74th Street Improvement Project N. Approve Resolution No. 2025-85 - A Resolution Waiving the Community Center 2 Hour Rental Requirement for Bridges of Iowa's Graduation Ceremonies in 2026 O. Approve Resolution No. 2025-86 - A Resolution to Appoint a Member and Alternate Member to the Polk County 911 Service Board P. Approve Resolution No. 2025-87 - A Resolution to Appoint Members and Alternate Members to the Polk County Emergency Management Commission Q. Approve Resolution No. 2025-88 - A Resolution Approving Metro Waste Authority Primary Board and Alternate Board Appointments R. Approve Resolution No. 2025-89 - A Resolution Appointing Commissioner and Alternate Commissioner to DART for 2026 S. Approve Resolution No. 2025-90 - A Resolution Appointing Representation to the Des Moines Area MPO T. Approve Resolution No. 2025-91 - A Resolution Reappointing Chaden Halfhill to the Board of Adjustment U. Approve Resolution No. 2025-92 - A Resolution Reappointing Diane Foss, Georgie Libbie, Tyler Holtorf, and Geoffrey Wood to the Planning & Zoning Commission 5. Action Items: A. Discuss 2026 YMCA Colby Park Summer Camp Use Adam Plagge presented the item. The 2025 pilot agreement with the Walnut Creek YMCA for a summer day camp at Colby Park operated smoothly with minimal issues. Based on that experience, the YMCA has requested to continue the camp in 2026 under largely the same terms, including a $10 weekly registration discount for Windsor Heights residents. Staff proposed increasing the city use fee from $1,000 to $2,500 to better reflect staff time and resources, which the YMCA has agreed to. Minor operational items were discussed, including clarifying hours of use, coordination with food vendors, sharing of park amenities, and the possibility of a short-term soccer camp. Staff will bring a proposed agreement reflecting these discussions to City Council for consideration on January 20. B. Consideration of Resolution No. 2025-93 - A Resolution Approving the Memorandum of Understanding with the Cities of Urbandale, Waukee, and Windsor Heights for Fire and Emergency Medical Services Consulting Adam Plagge and Jim Mease presented the item. Explaining the study builds on prior space use analysis and increasing regional collaboration with the goal of evaluating service delivery, staffing, facilities, response times, and opportunities for enhanced cooperation. Fire Chief Meese outlined that the study, to be conducted by the Center for Public Safety Management, will provide a broad, objective review of operations and potential collaboration options, without targeting any specific outcome. Windsor Heights' estimated share of the cost is $8,000–$10,000, with Clive serving as fiscal agent. The study is expected to begin early next year, with coordinated communication among participating cities, and had unanimous support from the Public Safety Committee. Motion by Joseph Jones to APPROVE amending the resolution title to include Clive. Seconded by Susan Skeries. Motion passed 3-0. 6. Reports: A. Mayor, Council Reports and Committee Updates, and Administration Reports • Mayor Mike Jones did not have a report. • Councilor Lauren Campbell reported that she attended a BRAVO meeting where it was announced that the City of Windsor Heights was awarded a grant to support its public art projects. Although she was unable to attend the associated celebration breakfast, she noted the significance of the award and the positive recognition it brings to the community. She also reported attending a DART meeting as the City's alternate representative, where she cast Windsor Heights' vote in favor of the Reimagined DART plan, which was approved. Councilor Campbell thanked Mayor Jones for also attending the meeting and supporting the City's interests. Additionally, Councilor Campbell recognized the success of Windsor Wonderland, thanking Teresa, volunteers, and city staff for their efforts. She gave special acknowledgment to Public Works staff for their work transitioning from event support to snow removal, and to the Fire Department for transporting Santa throughout the community, noting that the use of a truck instead of a fire engine was an appropriate decision given road conditions. • Councilor Joseph Jones did not have a report. • Councilor Susan Skeries expressed her appreciation to Teresa, volunteers, and city staff for the successful Windsor Wonderland event. Although she was unable to attend in person, she noted that she had seen photos and heard positive feedback, including strong attendance, good organization, and residents' appreciation for the opportunity to interact with city staff. Councilor Skeries also shared her upcoming commitments, noting she would attend the Metro Waste meeting on Wednesday and the United Way Breakfast on Thursday, schedule permitting. • City Administrator Adam Plagge reported several brief updates to Council. He noted that 73rd Street has reopened to traffic, while 70th Street is now closed. Administrator Plagge also referenced a year-end vacant property report prepared by staff as part of the City's vacant property registration program adopted over the past year. He reported that the program has resulted in substantial progress on multiple properties, with several cleaned up or in the process of being improved, and noted that continued communication with property owners has been effective in encouraging compliance. B. 2025 Vacant Property Report 7. Adjourn Motion by Susan Skeries to adjourn at 7:26 PM. Seconded by Joseph Jones. Motion passed 3-0. City of Windsor Heights Claims List AIRGAS $8.10 OXYGEN AMAZON CAPITAL SERVICES $1,377.41 SUPPLIES ASSURITY $254.14 PAYROLL LIABILITY BANKERS TRUST COMPANY $272.06 CREDIT CARD FEES BANYON DATA SYSTEMS $2,420.00 ANNUAL SUPPORT FEES BOLTON & MENK $66,716.50 ENGINEERING BOUND TREE MEDICAL LLC $760.30 MEDICAL SUPPLIES BULLZEYE, INC $2,645.40 NOV CLEANINGS CAPITAL ONE/WALMART $82.02 CLEANING SUPPLIES CATCH DES MOINES $50.21 NOV 2025 HOTELL/MOTEL CINTAS $38.53 FIRST AID CABINET SUPPLIES CITY OF URBANDALE $2,841.24 CIT SERVICES CLEARFLY $183.22 PHONES CONST MATERIALS TESTING $11,451.25 MATERIALS TESTING CUSTOM AWARDS $186.00 COUNCILOR RECOGNITION DAIDA $545.53 RADIX MONTHLY DANKO EMERGENCY EQ. CO. $955.00 TNT ANN MAINTENANCE ENTENMANN-ROVIN CO $561.00 CLOTHING ALLOWANCE FEDERAL TAX DEPOSIT $33,221.20 PAYROLL LIABILITY FIRST RESPONDER SUPPLY $297.41 CLOTHING ALLOWANCE GALLS LLC $204.99 CLOTHING ALLOWANCE GANNETT IOWA LOCALIQ $636.72 PUBLICATIONS HELIX PEST SOLUTIONS LLC $35.00 PEST CONTROL HOTT OFF THE PRESS $1,790.05 NOV NEWSLETTER HYDRO KLEAN $6,525.00 SEWER TELEVISING ICMA RETIREMENT TRUST $2,253.41 PAYROLL LIABILITY IMWCA $5,815.00 INSTALL 6 WORK COMP PREM INTERSTATE ALL BATTERY $296.35 A553 BATTERY IOWA MEDICAID ENTERPRISE $4,997.09 DEC GEMT PAYMENT IOWA SOLUTIONS INC $7,948.33 COMPUTER EQUIP/IT SERV IPERS $18,546.49 PAYROLL LIABILITY ISOLVED BENEFIT SERVICES $1,377.32 PAYROLL LIABILITY MANHATTANLIFE $384.99 PAYROLL LIABILITY MERCY ONE CLIVE PHARMACY $17.97 MEDICATIONS METRO WASTE AUTHORITY $31,878.73 GARBAGE FEES METRONET $179.90 INTERNET MIDAMERICAN ENERGY CO $6,043.72 SERVICE NORRIS, MASON $75.00 COMPLIANCE CHECKS PFM FINANCIAL ADVISORS LLC $7,500.00 2026 VALUATION ANALYSIS POLICE LEGAL SCIENCES INC $2,110.00 ANNUAL PLS TRAINING FEE PREMIER AUTOMOTIVE $72.28 CAR 25 OIL AND FILTER QPS EMPLOYMENT GROUP $806.40 HANKINS, ALLIE ROETMAN, JOE $170.13 CLOTHING ALLOWANCE ROTARY CLUB OF WAUKEE $225.00 QTRLY DUES SAFE BUILDING COMPLIANCE $2,207.03 BUILDING/RENTAL INSPECT SAM'S CLUB DIRECT $297.50 OFFICE SUPPLIES SHEKAR ENGINEERING, P.L.C. $147,818.27 68TH ST S PAY REQUEST #7 SPOTFREE CAR WASH $806.40 FLEET CAR WASHES STANARD & ASSOC. INC. $121.00 POST EXAMS STANDARD INSURANCE COMPANY $2,448.15 LIFE/LTD/STD STAPLES $275.70 OFFICE SUPPLIES STATE OF IOWA $3,536.74 PAYROLL LIABILITY TARGET SOLUTIONS LEARNING LLC $4,120.70 ONLINE TRAINING SOFTWARE T-MOBILE $94.93 CELL PHONES TRANSUNION RISK & ALTERNATIVE $100.00 NOV BILLING UMB BANK $500.00 2016 A/B BOND FEES UNITYPOINT HEALTH $521.54 PHYSICAL VERIZON WIRELESS $519.59 CELL PHONES/SERVICE VERIZON WIRELESS $165.00 INVESTIGATION TOWER FEES ZWC CONDO ASSOC $53.50 PEST CONTROL BI-WEEKLY PAYROLL $87,915.24 TOTAL $476,257.68 December 19 2025 LIOW0425864