Gilbert City Council Minutes Council Chamber September 8, 2025, at 6:30 PM

Gilbert City Council Minutes Council Chamber September 8, 2025, at 6:30 PM Present: Mayor Jonathan Popp. Councilmembers; Steve Mahoney, Frank Rydl, Tera Sitzmann and Carmon Wilson. Guests: Deputy Grubbs, City Engineer Mitch Holtz, Simon Sitzmann, Josh Bennett, Story County Community Foundation Director Karin Sevde, Robert Brecht, Tyler and Jossie Gray. City employees: Kyler Brekke and Tim Mattingly. Mayor Popp led in the Pledge of Allegiance. Motion to approve consent agenda items; agenda for September 8, 2025, the minutes of the August 11, 2025, regular meeting, and the claims/revenue report for August 1-31, 2025. (Wilson/Sitzmann). MCU (4). Open Forum: Deputy Grubbs gave an update on the Story County Sheriff's Department. R. Brecht stated some concerns about a neighbor who has a dirt bike track in their back yard. K. Sevde spoke to the council about community grants her organization offers. This year's application deadline is September 30, 2025. Sevde also extended an invitation to council for the SCCF's 20th year celebration. No one was available from the Soccer Club to present an update. The updated homecoming route for Gilbert Community Schools was reviewed by council. Concerns were raised about the closure of Mathews Drive, which is the main access to Key Co-op, in the middle of the day during harvest season. The council would prefer following the same route used for the First Responder Parade last year, but to cross Mathews Drive at Stanley Drive instead of Rothmoor Drive. The clerk was instructed to reach out to the school. The City Engineer provided a draft of proposed changes to the city's driveway width ordinance. After much discussion the council asked the engineer to make some changes and present at the September 22nd meeting. Motion to approve Resolution 2025-09-01 FY 2024-2025 Annual Street Finance Report. (Mahoney/Sitzmann). (Roll Call: aye- Mahoney, Rydl, Sitzmann, Wilson; nay- none; absent-Anderson). Motion passed. Motion to open the public hearing on proposed disposition of interest in real property located at 213 Main Street (7:17pm). (Sitzmann/Mahoney) MCU (4). No comments were made or presented. Motion to close the public hearing (7:18pm). (Sitzmann/Wilson). MCU (4). Motion to approve purchase agreement of 213 Main Street with Hot Canyon LLC. (Wilson/Sitzmann). MCU (4). Motion to approve Resolution 2025-09-02 Approving disposition of the city's interest in 213 Main Street and authorizing a deed of conveyance to the purchaser. (Mahoney/Sitzmann). (Roll Call: aye- Mahoney, Rydl, Sitzmann, Wilson; nay- none; absent-Anderson). Motion passed. Motion to award the 2025 Citizen of the Year to Bob and Connie Terrones. (Wilson/ Rydl). MCU (4). Motion to appoint Troy Buchman as the city representative to the Gilbert Fire Board. (Rydl/ Sitzmann). MCU (4). Motion to apply for Story County Community Foundation grant and to begin the process of ordering a new outdoor warning siren with a battery backup. (Rydl/ Wilson). MCU (4). Motion to approve sale of Public Works items: manhole exhaust, locator and trash pumps on GovDeals. (Rydl/ Sitzmann). MCU (4). Next regular council meeting will be Monday, September 22, 2025, at 6:30 pm. Motion to adjourn. (Sitzmann/Wilson). MCU (4). Jonathan C. Popp, Mayor Sonia Arellano Sundberg, City Clerk/Treasurer REVENUES REPORTAugust 1-31, 2025 RevenuesBuilding Permits/Inspection Fees $16,693.07 Resource Recovery $1,494.74 R.B. Community Center rent $320.00 R.B. Community Center donations $255.00 Clerk, Misc. $1,074.81 General, Rent 213 Main St. $381.52 General, Property taxes $8,422.98 Property tax, Debt Service $4,653.27 Elec./Nat. Gas Franchise Fee $11,132.02 Road Use tax $13,848.95 Local Option Sales tax $14,929.34 General, Misc. $33.72 Utility Billing Payments $53,376.64 Water, Debt fee $10,257.47 Water, Connection fee $600.00 Water, Meter fee $1,100.00 Water, Deposits $1,400.00 Water, Misc. $30.00 Sewer, Debt fee $13,446.02 REVENUE TOTAL $153,449.55 CLAIMS REPORTAugust 1-31, 2025 GeneralAccess Systems-Copier/supplies $828.72 Alliant Energy-Elec./Natural gas utility $1,322.79 Arend's Sanitation-Sanitation services $41.40 Brekke's Town & Country Store-Gylphostar $127.98 Brent's Lawn Care-Weed control $200.00 Card Services-Supplies $1,165.93 Civic Plus-Website services $8,036.39 First National Bank-Fed/FICA Tax $3,542.87 Fox Strand-City engineering $5,919.50 Gatehouse Media-Publishing $363.00 Gilbert Cemetery Assoc.-FY 24-25 support $1,520.00 Gilbert Youth Sports-Annual funding $5,000.00 Hokel Machine Supply-Disks $58.74 IA Dept. of Revenue-Sales tax $21.55 IPERS-Employee pension $2,312.08 James Savage-Tree rebate program $1,000.00 Key Coop-Vehicle fuel $71.01 Kyler Brekke-Tree rebate program $500.00 Larry Reinsch-Tree rebate program $1,000.00 Matthew Green-Tree rebate program $1,000.00 Metronet-Internet service $198.30 Mid-IA Planning Alliance-FY 2026 dues $182.00 New Point Law Firm-Legal services $95.00 O'Donnell Ace Hardware-Supplies $175.24 Oxen Technologies-Firewalls & labor $388.43 Portable Pro-Park kybos $270.00 Safe Building Compliance-Inspections $12,841.06 Snyder & Assoc.-Comp. Plan update $2,500.00 Story County Treasurer-213 Main St. property taxes $3,714.00 Turf & Pond Time-Pond treatment $420.00 Verizon Wireless-Cell phones $47.34 Witt, Shelly-Library cleaning $200.00 GENERAL TOTAL $55,063.33 Community Center Card Services-Remodel supplies $691.39 COMMUNITY CENTER TOTAL $691.39 Road Use Alliant Energy-Elec./Natural gas utility $2,718.87 Arend's Sanitation-Sanitation Services $20.70 Card Services-Supplies $315.42 First National Bank-Fed/FICA Tax $1,112.74 Fox Strand-Engineering services $9,748.49 Hokel Machine Supply-Hose clamps $58.74 IA Plains Signing, Inc.-Barricades $1,100.00 IPERS-Employee retirement benefit $810.16 Key Coop-Vehicle fuel $426.04 MetroNet-Internet $66.10 O'Donnell Ace Hardware-Supplies $25.65 Oxen Technologies-Firewalls $194.22 Verizon Wireless-Cell phones $23.67 ROAD USE TOTAL $16,620.80 Employee Benefits Card Services-Uniforms $118.79 Delta Dental-Employee insurance $230.16 Trionfo Solutions, LLC-Life, ADD, STD insurance $81.84 Wellmark Blue Cross-Employee insurance $3,968.03 EMPLOYEE BENEFITS TOTAL $4,398.82 Local Option Sales tax Gilbert Events-Annual allocation $1,000.00 Gilbert Historical Society-Annual allocation $1,000.00 Gilbert Youth Sports-Annual allocation $10,000.00 LOCAL OPTION SALES TAX TOTAL $12,000.00 Water Ag Source-Water testing $179.00 Alliant Energy-Natural gas/electric utilities $2,438.90 Arends Sanitation-Sanitation services $20.70 Card Services-Supplies $165.69 Cargill Inc.-Coarse salt $7,382.70 Delta Dental-Employee insurance $49.32 First National Bank-Fed/FICA Tax $961.17 IA Dept. of Revenue-WET tax $2,160.01 IPERS-Employee retirement benefit $719.03 Key Coop-Vehicle Fuel $71.01 Metronet-Telephone-internet $336.98 Midland Power Coop-Pump house electricity $275.71 Municipal Supply-Back plates $2,561.40 Trionfo Solutions LLC-Employee life,std,add insurance $27.28 Verizon Wireless-Cell phone $23.67 Wellmark Blue Cross-Employee insurance $853.53 WATER TOTAL $18,226.10 Sewer AgSource Services-Testing $575.25 Alliant Energy-Nat. gas/electic utility $4,261.03 Arend's Sanitation-Sanitation Services $20.70 Card Services-Web services, supplies $268.26 Delta Dental-Employee insurance $49.32 First National Bank-Fed/FICA Tax $529.89 IA Dept. of Revenue-Sales tax $68.89 IA DNR-Annual fees $210.00 IPERS-Employee retirement benefit $398.85 Key Coop-Vehicle fuel/ supplies $71.01 Trionfo Solutions-Employee life,std,add insurance $27.28 Verizon Wireless-Cell phone $23.67 Wellmark Blue Cross-Employee insurance $853.53 SEWER TOTAL $7,357.68 Storm Sewer Card Services-Supplies $45.70 CIT Sewer Solutions-Storm sewer cleaning $356.40 IA Dept. of Revenue-Sales tax $8.82 Key Coop-Vehicle fuel/supplies $70.99 Municipal Supply-Meters $794.00 STORM SEWER TOTAL $1,275.91 Self Insurance Fund Medical reimbursement 8/07/25-$108.18 SELF INSURANCE FUND TOTAL $108.18 Deposit Refunds Utility deposit refunds-$58.88 DEPOSIT REFUND TOTAL $58.88 Payroll Payroll Checks on 8/07/25 $9,460.15 Payroll Checks 8/14/25 $1,225.04 Payroll Checks on 8/20/25 $10,287.39 PAYROLL TOTAL $20,972.58 CLAIMS TOTAL $136,773.67 September 12 2025 LIOW0368864