Gilbert Community School District Public Hearings, Regular Board Meeting and Closed Session 04/13/2026 06:00 PM District Office Board Room 200 E. Mathews Drive Gilbert, IA 50105 MEETING MINUTES

Gilbert Community School District Public Hearings, Regular Board Meeting and Closed Session 04/13/2026 06:00 PM District Office Board Room 200 E. Mathews Drive Gilbert, IA 50105 MEETING MINUTES 2026-27 BUDGET HEARING Written public comments or a request to participate can be sent to schoolboard@gilbertcsd.org or hopkinsg@gilbertcsd.org by 4:00 p.m. Monday, April 13, 2026 President Nathan Kerns opened the public hearing at 6:01 p.m. The following members of the board answered the roll call: Josh Bennett, Nathan Kerns, Mindy Rash and Andrew Ricklefs. Absent: Jerud Thompson Staff: Ashley Smith, Jen Schnormeier, Wes Onken, and Jenny Thomas Visitors: Stephen Manus, Denovo and Rachel Rail Opening Statement - Board President Public Input on the Proposed 2026-27 Budget - Written and Oral Comments No written comments were received and no one spoke for or against the proposed 2026-27 District Budget via email or by phone. President Kerns adjourned the Public Hearing at 6:03 p.m. Public Hearing on the Proposed Plans, Specifications, Form of Contract, and Estimate of Costs for the Proposed Existing Primary School Demolition Project Written public comments or a request to participate can be sent to schoolboard@gilbertcsd.org by 4:00 p.m. Monday, April 13, 2026 President Nathan Kerns opened the public hearing at 6:03 p.m. Public Input - Written and Oral Comments No written comments were received and no one spoke for or against the proposed plans, specifications, form of contract, and estimate of costs for the proposed existing primary school demolition project via email or by phone. President Kerns adjourned the Public Hearing at 6:04 p.m. Public Hearing on the Proposed Plans, Specifications, Form of Contract, and Estimate of Costs for the Proposed Existing Primary School Abatement Project Written public comments or a request to participate can be sent to schoolboard@gilbertcsd.org by 4:00 p.m. Monday, April 13, 2026 President Nathan Kerns opened the public hearing at 6:04 p.m. Public Input - Written and Oral Comments No written comments were received and no one spoke for or against the proposed plans, specifications, form of contract, and estimate of costs for the proposed existing primary school abatement project via email or by phone. President Kerns adjourned the Public Hearing at 6:04 p.m. The Regular Meeting was called to order at 6:04 p.m. by President Nathan Kerns. The following members of the board answered the roll call: Josh Bennett, Nathan Kerns, Mindy Rash and Andrew Ricklefs. Absent: Jerud Thompson Staff: Ashley Smith, Jen Schnormeier, Wes Onken, and Jenny Thomas Visitors: Stephen Manus, Denovo and Rachel Rail Approval of Agenda Motion made by: Mindy Rash Motion seconded by: Josh Bennett Voting results: Yes: Josh Bennett Yes: Nathan Kerns Yes: Mindy Rash Yes: Andrew Ricklefs Not Present: Jerud Thompson Public Forum The board received an email from Curtis Martinek in support of the changes to School Board Policy 407.05: Licensed Employee Reduction in Force. There were no other items. ORAL REPORTS Announcements/Celebrations Dr. Trujillo congratulated Brooklyn Banning for qualifying for Level 10 of USA Gymnastics Nationals. Students are busy with the performance of Wizard of Oz, spring sports and activities and elementary and intermediate spring concerts. Gilbert City Council Tours New Elementary Building Gilbert Education Foundation Event Dr. Trujillo reported a very successful event. Thanks to everyone for their support! Over $100,000 was raised. Celebrations by Bia Dantas, Student Representative Bia Dantas was not present. Administrator Reports Department Updates Report The Board received the Department Updates Report. Jerud Thompson arrived at 6:11 p.m. "Opening the Curtain on the High School" Presentation - Chris Aggen, Wes Onken and Jen Schnormeier provided a 30-minute high school update for the board. Mental Wellness Report Mental Health Proposal for 2026-27 School Year - Ashley Smith provided a 10-minute 2026-27 Mental Health proposal for the board. Current services for mental health include: Immediate Services — Employee Assistance Program (EAP), Student Assistance Program (SAP), Contracted In-Person Services — Walnut Creek Psychiatry, and Supplemental Services — Charlie Health. Proposed services for mental health for the 2026-27 school year include: Immediate Services — keep the current EAP and SAP programs, Contracted In-Person Services — Transition to Red Couch Counseling, and Supplemental Services — keep Charlie Health and add Hazel Health. There are no additional costs for the recommendation, the services are billed through insurance companies. Consider/Take Possible Action on the 2026-27 Gilbert CSD Mental Health Services Proposal Motion to approve the 2026-27 mental health services proposal as presented. Motion made by: Andrew Ricklefs Motion seconded by: Josh Bennett Voting results: Unanimously Approved Recognize Graduating Seniors The board acknowledged the 134 graduates, Class of 2026. Board Reports Graduation Sunday, May 17, 2026 - 2:00 p.m. - Nathan Kerns will be the speaker Updated Comparison of Iowa Property Tax Reform Proposals (3/19/2026) Secretary Hopkins briefly updated the board on the most recent SF2742 and HF2745 comparison provided by Piper Sandler. Policy Committee UpdatePolicy Committee Meeting Friday, March 27, 2026 - 1:00 PM Mindy Rash, Board Policy Committee member, provided a brief summary of the policy committee meeting. Next Policy Committee Meeting - Friday, May 1, 2026 - 2:00 PM Facilities Reports Facilities Projects Update - CMBA and Denovo Stephen Manus of Denovo was present to provide a brief update on current projects. Elementary work continues for approximately six weeks until we move in. High school projects are making great progress. They will be ready for fall sporting events. The Intermediate and Middle school projects will make for a very busy summer. The abatement project for the existing elementary will begin June 8th. Consider/Approve Proposed Plans, Specifications, Form of Contract, and Estimate of Costs for the Proposed Existing Primary School Demolition Project Motion made by: Andrew Ricklefs Motion seconded by: Josh Bennett Voting results: Unanimously Approved Consider/Approve Proposed Plans, Specifications, Form of Contract, and Estimate of Costs for the Proposed Abatement Work at Existing Primary School Project Motion made by: Josh Bennett Motion seconded by: Mindy Rash Voting results: Unanimously Approved Consider/Approve Workspace Quote for Phase 2 HS Addition Furniture - $153,836.57 Motion made by: Andrew Ricklefs Motion seconded by: Josh Bennett Voting results: Unanimously Approved Consider/Approve ABCreative Proposal for Gilbert Elementary Open Play Proposal - $144,850.63 Motion made by: Josh Bennett Motion seconded by: Jerud Thompson Voting results: Unanimously Approved OLD BUSINESS Consider/Approve the 2026-2027 Certified Budget and Levy Property Taxes for Fiscal Year 2026-2027 for the Regular Program Budget Adjustment as Allowed Under Section 257.14, Code of Iowa Secretary Hopkins provided a brief review of the 2026-2027 Certified District Budget. Motion made by: Andrew Ricklefs Motion seconded by: Josh Bennett Voting results: Unanimously Approved Second Reading of Reviewed Board Policies 401.05-R(2), 603.05-E(1) and 603.06, With Possible Action to Waive 3rd Reading and Approve as Read After the second reading, motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Second Reading of Revised Board Policies 106.01, 407.02, 501.02, 601.02, 602.01, 602.02, 602.03, 602.04, 603.02, and 603.03, With Possible Action to Waive 3rd Reading and Approve as Read After the second reading, motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Second Reading of Revised Wellness Board Policies 507.09 and 507.09-R(1), With Possible Action to Waive 3rd Reading and Approve as Read After the second reading, motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Jerud Thompson Voting results: Unanimously Approved Second Reading of Rescinded Board Policies 507.09-E(1), 507.09-E(2), 507.09-E(3), 507.09-E(4) and 507.09-E(5), With Possible Action to Waive 3rd Reading and Approve as Read After the second reading, motion to waive the third reading and approve policies as read. Motion made by: Josh Bennett Motion seconded by: Andrew Ricklefs Voting results: Unanimously Approved NEW BUSINESS First Reading of Revised Board Policies 407.05, 407.06, 407.06-E(3) The board held the first reading. The second reading will be scheduled for the May 11 regular board meeting. First Reading of Revised Board Policies 102, 102-R(1), 102-E(1), 102-E(2), 102-E(3), 102-E(4), 102-E(5), 102-E(6), 710.01-R(1), 710.01-E(1), 710.01-E(2) - Vol. 34 #3 IASB Policy Update - Civil Rights Complaints The board held the first reading. The second reading will be scheduled for the May 11 regular board meeting. First Reading of Reviewed Board Policies 407.06-E(1) and 407.06-E(2) The board held the first reading. The second reading will be scheduled for the May 11 regular board meeting. Consider/Approve FY2025 District Audit Secretary Hopkins provided a brief review of the FY2025 District Audit. Motion made by: Mindy Rash Motion seconded by: Josh Bennett Voting results: Unanimously Approved Financial Reports Summary March 31, 2026 Financials Secretary Hopkins briefly reviewed the March 2026 Financial Reports. March quarterly general fund budget expenditures are at 61.69%, which is (2.6%) below the 64.29% target. If this trend continues through year-end, the overall outlook shifts to break even spending. Consider/Approve FY26 Budget Amendment Hearing for Monday, May 11, 2026 6:00 p.m. Secretary Hopkins briefly reviewed the need to amend the current FY26 District Budget. The two expenditure lines: Instruction and Noninstructional Programs, will need to be increased due to expenditures not included at the time of approval on April 14, 2025. Motion made by: Andrew Ricklefs Motion seconded by: Josh Bennett Voting results: Unanimously Approved CONSENT AGENDA Recommend approval of the consent agenda items. Motion made by: Josh Bennett Motion seconded by: Mindy Rash Voting results: Unanimously Approved AEA Purchasing Agreement for 2026-2027 Minutes of March 9, March 23, March 30, and April 9, 2026 Board Meetings Bills Financial Reports March 31, 2026 Resignations/Retirements/Terminations: Nicole Blackschleger, IS LMC Associate at the End of 2025-26 School Year Steven Burianek, 2nd Grade Teacher at the End of 2025-26 School Year Sarah Gillen, 5th Grade Teacher at the End of 2025-26 School Year Nathan Graham, Asst. HS Football Coach at the End of 2025-26 School Year Elizabeth Green, 5th Grade Teacher at the End of 2025-26 School Year Lynn Lanning, Part-Time MS/HS Health Associate at the End of 2025-26 School Year Lili Skinner, HS Cook Assistant—April 7, 2026 Support Staff Contract Assignments/Changes: Darwati Corder, Transfer from ES Cook Asst. 6 hrs/day to HS Kitchen Manager 7 hrs/day with a $2.00/hr increase for the 2026-2027 School Year Marcia Dahlstrom, Increase from PT to FT MS/HS Nurse Associate for the 2026-2027 School Year Laurie Johnson, HS Cook 6 hrs/day @ $19.00/hr for the 2026-2027 School Year Thomas Lang, Substitute Bus Driver for the 2025-2026 School Year Tasha Santos, ES Sped Associate 7 hrs/day @ $15.00/hr for the 2026-2027 School Year Certified Staff Contract/Changes: Lindsey Harris, Transfer from .50 FTE HS English Teacher to 1.0 FTE HS English Teacher for the 2026-2027 School Year Mica Paul, MS ELA Teacher @ BS Step 1 for the 2026-2027 School Year Erin Stephenson, Transfer from 5th Grade Teacher to IS Instructional Coach for the 2026-2027 School Year Co-Curricular/Activities Staff Assignments 2025-26 School Year: Katie Currans, Volunteer HS Girls Soccer Coach Zach Ortloff, MS Summer Weight Room Supervisor @ $1,211 Noe Valadez-Topete, Assistant HS Boys Soccer Coach @ $3,634 Open Enrollment 2026/2027 Open Enrollment In: Approved Two students from South Hamilton — 2nd and 3rd grade Two students from Ames — K and 5th grade Denied One student from Ames — 2nd grade 2026/2027 Open Enrollment Out: Approved Four students to Ames — (2) K, 6th and 9th grade Fundraisers The District Fundraiser Calendar was received. CALENDAR May 11 – 6:00 p.m. – FY26 Budget Amendment Hearing and Regular Board Meeting May 17 – 2:00 p.m. – Graduation June 8 – 6:00 p.m. – Regular Board Meeting TBD - Superintendent Evaluation - Closed Session Closed Session Pursuant to Iowa Code 21.5(1)(j) to discuss the purchase of particular real estate only where premature disclosure could be reasonably expected to increase the price the District would have to pay for that property The board took a break at 8:19 p.m. until 8:24 p.m. A motion was made to enter a closed session. Motion made by: Jerud Thompson Motion seconded by: Mindy Rash Voting results: Unanimously Approved Yes: Josh Bennett Yes: Nathan Kerns Yes: Mindy Rash Yes: Andrew Ricklefs Yes: Jerud Thompson The closed session began at 8:25 p.m. President Nathan Kerns adjourned the closed session at 8:57 p.m. ADJOURNMENT The regular board meeting was adjourned at 8:57 p.m. Motion made by: Mindy Rash Motion seconded by: Josh Bennett Voting results: Unanimously Approved Nathan Kerns, Board President Gail Hopkins, Board Secretary April 17 2026 LIOW0500659