Gilbert Community School District Regular Meeting Board of Education 09/08/2025 06:00 PM Intermediate LMC103 Mathews Drive, Gilbert, IA 50105 MEETING MINUTES

Gilbert Community School District Regular Meeting Board of Education 09/08/2025 06:00 PM Intermediate LMC103 Mathews Drive, Gilbert, IA 50105 MEETING MINUTES Call to Order The Regular Meeting was called to order at 6:00 p.m. by Vice President Nathan Kerns. Roll Call The following members of the board answered the roll call: Nathan Kerns, Melissa Pearson, Mindy Rash and Andrew Ricklefs. Absent: Josh Bennett Visitors: Jake Seibert, Nathan Graves and Jossie Gray Approval of Agenda Motion made by: Mindy Rash Motion seconded by: Melissa Pearson Voting: Unanimously Approved Public Forum Jake Seibert addressed the board regarding the growing need for a dedicated space for the youth wrestling program. ORAL REPORTS Announcements/Celebrations Via Zoom, Dr. Trujillo, Supt. shared a couple of videos with the board. She also informed the board of the upcoming State of Iowa Board of Education visit to Gilbert for review of math instruction at the intermediate and elementary buildings on Thursday, September 11 and their State of Iowa Board of Education Meeting to be held at Gilbert on Friday, September 12. Back to School Kick-Off Video Special thanks to Troy Banning and the Super Tigers for an amazing back-to-school day! Top Three (3) Story County Best Place to Work and Best Preschool #1 in the Nation Video Gilbert High School was notified of a tie for #1 in the nation in the area of proficiency for math, reading and science grades 9-11. Math scored 91%, language arts 94% and science 95%. Celebrations by Bia Dantas, Student Representative Bia shared information on a great start to the school year at the high school. Sports celebrations included 2 wins so far for the football team, the volleyball team scored a win against Bondurant, and the cross county teams swept several meets and have ranked athletes. Administrator Reports Department Updates Report The Board received the Department Updates Report. Mental Wellness Report Dr. Trujillo informed the board of continued high school staff mental health training. High school also has support in place with the JED program, a three-year commitment. Board Reports Policy Committee Update August 22, 2025 Policy Committee Meeting Minutes Mindy Rash reported on the August 22, 2025, Board Policy Committee Meeting. Next Policy Committee Meeting - Friday, September 26, 2025 - 9:00 a.m. IASB Annual Convention November 19-21, 2025 Secretary Hopkins will register any board members that would like to attend. 2025 School Board Elections - November 4, 2025 Josh Bennett and Melissa Pearson - 4 Year Terms - 2025 - 2029 Monday, August 25, 2025 - Candidate Filing Begun Thursday, September 18, 2025 - Candidate Filing Deadline by 5:00 P.M. AEA Board Member Election Information - District 5 - Two Year Term Heartland AEA will be accepting a Statement of Candidacy for the election of a District 5 AEA board member — two-year term — through October 15, 2025. Facilities Reports/Update Vic Vanderpool provided a brief summary of the current construction projects: Primary, High School Additions, Intermediate, Middle School, Track and District Office. All projects are going very well and on time. OLD BUSINESS Third Reading with Possible Action to Approve Rescinded Board Policy 905.01-E(2) as Read Motion made by: Andrew Ricklefs Motion seconded by: Melissa Pearson Voting: Unanimously Approved Second Reading, with Possible Action to Waive Third Reading and Approve Revised Board Policy 901 - Public Examination of School District Records After the second reading, motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Melissa Pearson Voting: Unanimously Approved NEW BUSINESS First Reading Revised Board Policies 210.05. 406.03, 406.05, 406.06, 407.01, 407.03, 407.06, 408.02, 408.03, 409.02, 409.03, 409.03-R(1) The board held the first reading. The second reading will be scheduled for the October 13 regular board meeting. First Reading Reviewed Board Policies 406.02, 406.04, 407.04, 407.05, 407.06-E(1), 407.06-E(2), 407.06-E(3), 409.03-R(2), 409.03-E(1), 409.03-E(2) The board held the first reading. The second reading will be scheduled for the October 13 regular board meeting. Financial Reports Summary August Financials and ISFIS Financial Analysis and Comparison Tool (FACT) Secretary Hopkins briefly reviewed the financials for August 31, 2025. CONSENT AGENDA Motion to approve the following Consent Agenda Items as listed. Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved DMACC Pre-Education Clinical Agreement 8.1.25-8.1.30 Appoint Vic Vanderpool as Designated Investigator of Abuse of Students by District Employees to Ensure Investigations are Reported to DHS and other Relevant Agencies in a Timely Manner Per New Legislation SF659 and Board Policy 402.3 Appoint Vic Vanderpool as Equity Coordinator, Civil Rights Coordinator, and Section 504 Coordinator Appoint Vic Vanderpool as Title IX Coordinator and Ian Smith as Alternate Title IX Coordinator Appoint Mel Woodin as District Homeless Liaison Coordinator Appoint Carrie Clark as District ADA Coordinator and Disability Rights Coordinator Minutes Regular Board Meeting August 11, 2025 and Special Session August 25, 2025 Bills Financial Reports Personnel Resignations/Hirings/Certified Staff Lane Changes Support Staff Contract Assignments/Changes 2025-26 School Year: Kelly Braga, IS Sped Associate 7 hrs/Day @ $15.00/hr Kathlyn Clewell, IS Sped Associate 7 hrs/Day @ $15.00/hr Christie Duckwitz, IS L3 Supplemental Pay 7 hrs/Day @ $3.00/hr Christie Gustafson, ES L2 Supplemental Pay 7 hrs/Day @ $3.00/hr Kassandra Johnson, HS Sped Associate 7 hrs/Day @ $15.00/hr Lucky Kim, IS L3 Supplemental Pay 7 hrs/Day @ $3.00/hr Andrea Kolbet, ES L3 Supplemental Pay 7 hrs/Day @ $3.00/hr Lynn Lanning, MS/HS CNA Nurse Supplemental Pay @ $3.00/hr Jennifer Law, MS L3 Supplemental Pay 6 hrs/Day @ $3.00/hr Katy Mason, ES L2 Supplemental Pay 7 hrs/Day @ $3.00/hr Adam Nelson, MS L3 Supplemental Pay 1 hr/Day @ $3.00/hr Brian Schaeffer, Substitute Bus Driver Deanna Thomas, PS Sped Associate 4.5 hrs/Day @ $15.45/hr Rozanne VanWyk, IS Dishwasher 4 hrs/Day @ $15.50/hr effective September 8, 2025 Co-Curricular/Activities Staff Assignments 2025-26 School Year Kirra Heaberlin, Volunteer HS Dance Sponsor Alexis Melgert, Associate MS Volleyball Coach @ $1,211 Lane Changes for 2025-26 School Year Dani Behrens from MS+15 to MS+30 Kendra Braucher from MS+15 to MS+30 Joy Busch Pahl from BS+10 to MS Jason Chung from BS+20 to MS Vicki Hales from MS+15 to MS+30 Christopher Johnson from BS+30 to MS Nicole Klaver from MS to MS+15 Avery Maresca from MS to MS+30 Halli Oberender from MS+15 to MS+30 Gregory Riese from BS to BS+20 Matthew Shuka from BS to BS+10 Brett Slight from BS+10 to MS Makenna Slight from BS+10 to MS Kayla Steffensmeier from BS to BS+10 Open Enrollment 2025/2026 Open Enrollment In: Two students from Ames CSD — 5th and 8th grades — Approved Current Students One student from Roland-Story CSD - 9th grade — Approved Current Student 2025/2026 Open Enrollment Out: One student to Clayton Ridge/Iowa Virtual Academy — 9th grade — Approved Fundraisers The District Fundraiser Calendar was received. CALENDAR August 25 - September 18 - School Board Candidate Filing Period September 10 - 5:30 p.m. - Special Board Meeting $18.64M Bond Sale - District Office Conference Room - Accepting Financing Proposal/Approve Bond Purchase Agreement September 22 - 5:30 p.m. - Special Board Meeting $18.64M Bond Sale - District Office Conference Room - Approve Resolution Authorizing Issuance of Bonds October 13 - 6:00 p.m. - Regular Board Meeting November 4 - School Board Election and Physical Plant and Equipment Levy (PPEL) Renewal November 10 - 6:00 p.m. - Regular Board Meeting November 17 - 5:30 p.m. - Board Work Session with Piper Sandler November 19-21, 2025 - IASB Annual Convention December 8 - Organizational Meeting ADJOURNMENT The regular meeting adjourned at 6:45 p.m. Motion made by: Mindy Rash Motion seconded by: Andrew Ricklefs Voting: Unanimously Approved Josh Bennett, Board President Gail Hopkins, Board Secretary Publication Dates LIOW0368703