Gilbert Community School District Regular Meeting Board of Education 10/13/2025 06:00 PM Intermediate LMC 103 Mathews Drive, Gilbert, IA 50105 MEETING MINUTES

Gilbert Community School District Regular Meeting Board of Education 10/13/2025 06:00 PM Intermediate LMC 103 Mathews Drive, Gilbert, IA 50105 MEETING MINUTES Call to Order The Regular Meeting was called to order at 6:04 p.m. by Vice President Nathan Kerns. Roll Call The following members of the board answered the roll call: Melissa Pearson, Mindy Rash and Andrew Ricklefs. Absent: President Josh Bennett and Student Representative Bia Dantas. Staff: Lynne Reid Visitors: Stephen Manus, Denovo, Julianna McKim and Joseclyn Spray, Kids Club Approval of Agenda Approve agenda as presented. Motion made by: Mindy Rash Motion seconded by: Melissa Pearson Voting: Unanimously Approved Public Forum Gilbert Kids Club – Lights On! Event Thursday, October 23 - 5:30 - 7:00 pm – Julianna McKim, Kids Club Manager - Story County Julianna McKim and Joseclyn Spray shared with the board information regarding Gilbert Kids Club and invited the board to the YSS Kids Club annual "Lights On" open house event on Thursday, October 23rd, 5:30 pm – 7:00 pm at Gilbert Intermediate School. ORAL REPORTS Announcements/Celebrations IS and MS Battle of the Books - Lynne Reid Lynne reported on the Battle of the Books program. There were 31 teams from grades 4 through High School. Jack of all Trades, 5th grade team, and Ghost Cats, 6th grade team, were Champions last year. Barak Obama's Puppies, the 7th/8th Grade Team, were State Champions last year. A total of 136 students participated in the Battle of the Books last year, led by Lynne Reid and Adam Smith. A big "thank you" for their hard work and dedication to the kids. Homecoming 2025 Supt. Trujillo reported on a very successful Homecoming. The feedback was very positive on the parade being held during the day. Bia Dantas and Holden Boshart were crowned Queen and King. JA BizTown Supt. Trujillo reported on a successful Junior Achievement BizTown for the 6th graders. Thanks to Kristy Danilson and the Middle School staff for all of their hard work in making BizTown a success. Celebrations by Bia Dantas, Student Representative Bia Dantas was not present, but Supt. Trujillo shared several items with the board, including: Friday, Oct. 10th was the Fire Safety Event for students, October is National Principal Appreciation Month, and Monday, October 6th was National Instructional Coaches Day. Congratulations to Malia Higgins for being selected to the All-State Cheer Team. Congratulations to the football team, volleyball team, girls and boys cross-country teams, and the swimmers for all of their success. At Friday night's football game, all the bands, grades 7–12, will be performing. Administrator Reports Preliminary 2025-26 Certified Enrollment Update The district will certify its enrollment on October 15. The projection is an estimated increase of approximately 29.38 students being provided with instructional programs/services by the district, which includes resident students and open enrolled-in students, an increase of 1.8%, and approximately 5.48 students (.34%) for Actual Certified Enrollment. The reporting of Education Savings Accounts (ESA) reflects 30 Gilbert resident students attending private schools, an increase of 5 students compared to last year. A more detailed enrollment report will be provided at the November 10 regular board meeting. Department Updates Report The Board received the Department Updates Report. A big thank you to Jason Holtan for the technology support he provided to the Department of Education during their visit. It was very much appreciated. Mental Wellness Report - Dr. Trujillo The high school hosted a wonderful Red Shirt Foundation presentation by Emma Benoit, an attempted suicide survivor. A big thank you to Mr. Aggen and the counselors for the opportunity to the students and staff. Board Reports Policy Committee Update Mindy Rash, Board Policy Committee member, provided a brief summary of the September 26th policy committee meeting. September 26, 2025 Policy Committee Meeting Minutes Next Policy Committee Meeting - Friday, October 17, 2025 - 10:00 a.m. IASB Annual Convention November 19-21, 2025 Andrew Ricklefs, Nathan Kerns, and Dr. Trujillo will be attending. Josh Bennett will attend the Delegate Assembly. 2025 School Board Elections - November 4, 2025Two (2) Positions - Candidates - 4 Year Terms - 2025 - 2029 Joshua Bennett, Jossie Gray, Dakota Hoben and Jerud Thompson AEA Board Member Election Information - District 5 - Two Year Term Facilities Reports/Update Stephen Manus, Denovo, provided a brief update on the current projects: primary building, high school, district office, and middle school track. He also reviewed the change order summary for October 2025. Consider/Approve Gage Brothers Change Order #1 for the Gilbert CSD New Primary Project Deduct ($90,048.14) Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved Consider/Approve US Erectors Change Order #1 for the Gilbert CSD New Primary Project Add $71,384.14 Motion made by: Andrew Ricklefs Motion seconded by: Melissa Pearson Voting: Unanimously Approved Consider/Approve Lansink Change Order #1 for the Gilbert CSD New Primary Project Add $25,067.51 Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved Consider/Approve Con-Struct Change Order #3 for the Gilbert CSD New Primary Project Add $19,606.00 Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved Consider/Approve RH Grabau Change Order #2 for the Gilbert CSD High School Project Add $34,513.00 Motion made by: Andrew Ricklefs Motion seconded by: Melissa Pearson Voting: Unanimously Approved Consider/Approve Pritchard Brothers Change Order #1 for the Gilbert CSD District Office Project Add $6,590.00 Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved Consider/Approve Workspace Quote for HS Addition Furniture - $121,816.31 Motion made by: Mindy Rash Motion seconded by: Melissa Pearson Voting: Unanimously Approved Consider/Approve Workspace Quote for DO Furniture - $197,411.79 Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved OLD BUSINESS Second Reading, with Possible Action to Waive Third Reading and Approve Revised Board Policies 210.05. 406.03, 406.05, 406.06, 407.01, 407.03, 407.06, 408.02, 408.03, 409.02, 409.03, 409.03-R(1) After the second reading, a motion to waive the third reading and approve policies as read. Motion made by: Andrew Ricklefs Motion seconded by: Melissa Pearson Voting: Unanimously Approved Second Reading, with Possible Action to Waive Third Reading and Approve Reviewed Board Policies 406.02, 406.04, 407.04, 407.05, 407.06-E(1), 407.06-E(2), 407.06-E(3), 409.03-R(2), 409.03-E(1), 409.03-E(2) After the second reading, a motion to waive the third reading and approve policies as read. Motion made by: Melissa Pearson Motion seconded by: Andrew Ricklefs Voting: Unanimously Approved NEW BUSINESS Discuss/Take Possible Action Cell Phone Tower Proposal After a 15-minute discussion regarding the cell phone tower proposal, there was no action taken and the board decided to discuss it further at the November 10th meeting. There are too many unknowns at the current time regarding the use of the land and the district's future needs to make a 50-year commitment for $1,200 per month. Discuss/Take Possible Action to Approve Carroll CSD's Departure from the Raccoon River Conference, Pending Final Approval of the Conference Committee's Action After a brief discussion regarding the departure of Carroll CSD from the conference in 2026-27, a motion was made to approve the departure, pending the final approval of the conference committee's action. Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved First Reading Revised Board Policies 208, 208-R(1), 401.01, 410.01, 410.02, 411.01, 411.03, 411.05, 411.06, 411.07, 412.02, 412.03, 412.04, 413.01, 413.02, 413.04, 414, 502.07, 507.02, 507.05, 607.02, 705.02, 710.01-E(1), 802.02 and 804.05 The board held the first reading. The second reading will be scheduled for the November 10 regular board meeting. First Reading Reviewed Board Policies 410.04, 411.04, 411.08, 412.01, 413.03 and 413.05 The board held the first reading. The second reading will be scheduled for the November 10 regular board meeting. First Reading Rescind Board Policies 208-E(1) - Board Committees - Exhibit and 410.03 - Truancy Officer The board held the first reading. The second reading will be scheduled for the November 10 regular board meeting. Consider/Approve Modified Allowable Growth (MAG) and Supplement Aid for a Negative Special Education Balance for the 2024-25 School Year, or as determined after review by the Department of Education - $840,544.07 Motion made by: Andrew Ricklefs Motion seconded by: Melissa Pearson Voting: Unanimously Approved Consider/Approve Authorizing the District's Administration to Submit a Request to the School Budget Review Committee (SBRC) for a Modified Supplemental Amount of $91,858.45 due to Excess Costs Providing the English Learners (EL) Program in the Prior Year FY25 Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved Financial Reports Summary Secretary Hopkins reviewed the FY 2025 Financial Reports, along with the September 2025 Financial Report. CONSENT AGENDA Motion to approve the following Consent Agenda Items. Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved Rental Agreement for "The Barn" with Chris Schmidt October 21, 2025 - March 15, 2026 Minutes Regular Board Meeting September 8, 2025, Special Board Meeting September 10, 2025 and Special Board Meeting September 22, 2025 Bills Financial Reports June 30, 2025 Fiscal Year September 30, 2025 Financials Personnel Resignations/Retirements/Terminations: Michael Gibson, MS Custodian/Bus Driver effective September 19, 2025 Alexis Melgert, Associate MS Volleyball Coach effective September 11, 2025 Support Staff Contract Assignments/Changes: Brittany Anderson, ES Sped Associate 7 hrs/day @ $15.00/hr effective October 1, 2025 Tanya Larson, ES Sped Associate 7 hrs/day 3 days/week @ $15.00/hr effective October 1, 2025 Danielle Pepper, PS L2 Supplemental Pay 3.5 hrs/Day @ $3.00/hr effective 2025-2026 School Year Co-Curricular/Activities Staff Assignments 2025-26 School Year: Ty Gargano, Volunteer HS Wrestling Coach Lane Changes 2025-26 School Year: Jody Weber MS+15 to MS+30 Early Retirement Application: Lynet Fisher, Kitchen Captain - 26 years of service Open Enrollment 2025/2026 Open Enrollment In: Two students from Boone CSD — 2nd and 4th grades — Approved Returning Students 2025/2026 Open Enrollment Out: Two students to Ballard — 1st and 3rd grade — Approved Four students to Ames — (2) 6th, 8th and 11th grade - Approved Fundraisers The District Fundraiser Calendar was received. CALENDAR November 4 - School Board Election and Physical Plant and Equipment Levy (PPEL) Renewal November 10 - 6:00 p.m. - Regular Board Meeting November 17 - 5:30 p.m. - Board Work Session with Piper Sandler November 19-21, 2025 - IASB Annual Convention December 8 - Organizational Meeting ADJOURNMENT The regular meeting adjourned at 7:31 p.m. Motion made by: Andrew Ricklefs Motion seconded by: Mindy Rash Voting: Unanimously Approved Josh Bennett, Board President Gail Hopkins, Board Secretary Publication Dates LIOW0389672